HSCG38-15-R-200007_SOW.pdf

HSCG38-15-R-200007 4 JUNE 2015

ADDENDUM TO FAR CLAUSE 52.212-4,

CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS

H-65 & H-60 DATA CONCENTRATOR UNIT (DCU) PROCUREMENT AND

SUSTAINMENT STATEMENT OF WORK (SOW)

1.0 SCOPE

A requirement exists for the procurement and sustainment of data concentrator units (DCUs) for the United States Coast Guard (USCG) H-65 & H-60 Helicopters. The requirement includes procurement of DCUs, miscellaneous replacement parts and repair. Engineering support services and product improvement efforts will also be performed under this contract.

2.0 BACKGROUND

The USCG operates a fleet of 101 H-65 & 41 H-60 aircraft. The H-65 fleet is being improved to extend the aircraft service life through at least 2036. The improved aircraft will be designated as the MH-65E. The H-65 improvement design includes installation of the Common Avionics

Architecture System (CAAS). CAAS is currently installed in all H-60 aircraft. The SCI

Technology DCUs are integrated into the CAAS design for both aircraft.

3.0 APPLICABLE DOCUMENTS AND DESIGN CRITERIA

3.1 Applicable Commercial Documents. Unless otherwise specified herein, the Contractor shall comply with its own internal written standards relative to design, quality, and configuration specifications.

3.1.1 The Original Equipment Manufacturer (OEM) manuals, as supplemented by USCG technical instructions, shall govern all work on USCG DCU components.

3.2 Product Description. The Contractor shall provide a description of their DCU with their proposal that meets the requirements for the following SCI part number (P/N):

DCU, DC Powered 5443000-003

3.2.1 Precedence. In the event of a conflict or ambiguity, the following order of precedence among documents shall govern:

A. USCG specifications and procedures, including this SOW and referenced documents

B. OEM specifications and procedures

3.3 Section References. Within this SOW, references to a given section number shall imply reference to all sub-sections. Where a group of sections is referenced, such as Section 4.1.1 through 4.3.4, the word inclusive after section 4.1.1 is implied whether or not actually stated.

3.4 Definitions.

Acceptance Test Procedure (ATP). The Contractor’s ATP.

Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG aircraft maintenance.

Common Avionics Architecture System (CAAS). An open architecture avionics system developed for the US Army.

Class II Configuration Change. A class II configuration change is a change that does not affect the form, fit or function of the component. A class II change will not affect the interface between the component and the aircraft. The parameters defined in the ICD will not be changed.

The following characteristics will not be affected by a class II change: Performance, Weight, Interface characteristics and Electromagnetic characteristics. A change in Line Replaceable Unit

(LRU) weight less than 0.5 lbs is acceptable.

Commercial Catalog Price. This price is derived from the most recent Contractor commercial catalog price.

Interface Control Document (ICD). The ICDs shall include drawings that clearly show system, cable assemblies and interconnects, and installation components. The ICD shall include tables that clearly describe in full detail all cable signal functions and descriptions and connector information that will aid the Government in installation and troubleshooting the system. The

ICD will describe all software, hardware and electrical interface requirements for the system.

Ready-For-Issue (RFI). The classification RFI indicates a part that is airworthy and ready for installation in a USCG aircraft.

Service Bulletins/Service Letters. Service instructions are published by the OEM. Two classes of service bulletin are recognized: Mandatory and Optional. “Mandatory” service bulletins are published by the OEM to provide technical instructions for maintenance actions, inspections and modifications that could affect safety. “Optional” service bulletins are published by the OEM to provide technical instructions for maintenance actions, modifications and improvements that are not considered mandatory. “Recommended” service bulletins are considered “Mandatory” for this contract. Instructions that are published by the OEM in other approved formats, such as

“service letters” are handled in the same manner as service bulletins. See section 6.9 for additional information.

4.0 PRODUCTION AND SUSTAINMENT REQUIREMENTS

4.1 General.

4.1.1 DCU Production and Sustainment. The Contractor will provide new production DCU components as listed in the schedule and support DCUs in service. The Contractor shall provide all parts, material, labor, tooling, test equipment and facilities needed to produce and repair DCU components at the firm-fixed prices specified. The P/Ns listed in the schedule are considered to be the “head of family”. The terms of this contract apply to subsequent P/N changes for the same part. If the material and labor required to produce the part are significantly different from the head of family, modifications may be issued by the Contracting Officer (KO) for new part numbers. All production and repair activity will be performed in accordance with (IAW) the

OEM’s technical requirements as accepted by the USCG.

4.1.2 Certifications. The contractor shall maintain Federal Aviation Administration (FAA) or

Department of Defense (DOD) certification for manufacture and repair of the components identified in the Schedule for the entire duration of this contract. The Contractor shall provide proof of FAA certification or approval from DOD for the manufacturing and repair of the DCU with their proposal. The Contractor shall provide immediate notification to the KO upon loss of required FAA or DOD certification.

4.2 DCU Components. The Contractor shall provide new production DCU components as listed in the schedule. Quantity price breaks are encouraged.

4.3 Repair of DCU. The Contractor shall repair DCU components including any previous versions and future modifications for the P/Ns listed below:

DCU, AC Powered 5443000-001

DCU, DC Powered 5443000-003

4.3.1 Test and Evaluation. If, after visual and functional inspections, an item is found to be

Beyond Economical Repair (BER) in accordance with section 5.2, the contractor will be allowed the firm fixed price for test and evaluation only. The contractor shall prepare a failure data report in accordance with section 4.6.1 in these instances. This report shall be included with the returned component.

4.3.2 Repair. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2, Unserviceable (Reparable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults. The

Contractor shall perform an inspection and functional tests and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. A standard repair includes all repairs required to return the part to RFI status. The contractor may define a single standard repair. Alternatively, the contractor may define a reasonable number of individual multiple repair operations.

4.3.2.1 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer's specifications. If not addressed in the manufacturer's specifications, the

Contractor shall utilize FAA Advisory Circular 43-4A Corrosion Control for Aircraft.

4.3.3 No Fault Found. If, after visual and functional inspections and test, a component is found to meet manufacturer’s minimum performance specification, the Contractor shall report the component as “No Fault Found”. The contractor will be allowed the firm fixed price for Test and Evaluation as described in section 5.2.

4.3.4 Repair Procedures Development. The Contractor shall make a reasonable effort to develop a repair procedure for component parts when none exists. The Contractor shall submit the procedure and proposed price breakdown to the USCG for review and approval prior to implementation. The procedures for developing improvements are listed in section 6.8.

4.4 Replacement Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new.

Repair of all items shall be based on condition received and in accordance with the applicable item component maintenance manual. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

4.4.1 Discounted Price List. The discounted price list shall be derived from the manufacturer’s most current commercial catalog minus the best discount offered to any commercial or Government customer.

4.4.2 Procure Replacement Parts. The USCG may purchase from the discounted price list to support USCG DCU.

4.4.3 Separately Priced Replacement Parts. The Contractor may designate certain high cost infrequently used parts as separately priced replacement parts. If these parts require replacement during repair they will be billed separately using the prices listed in the discounted price list

(section 4.4.1). The Contractor shall include pricing for any Separately Priced Replacement

Parts in the schedule. The Government reserves the right to provide separately priced replacement parts as Government furnished property on an as-needed basis as determined by the

KO. The KO will either issue a modification to the purchase order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

4.5 Reserved.

4.6 Documentation. The requirement for the Contractor to verify the receipt of components is defined in section 12.1.

4.6.1 Failure Data Report. The Contractor shall submit a failure data report for each repaired component (including when no fault is found). This report shall include National Stock Number

(NSN), P/N, serial number (S/N), nomenclature, date of repair, contract number, delivery order number, line items number, description of the repaired failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

4.6.2 ACMS Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR).

4.6.2.1 SCHR. The SCHR records the maintenance history of S/N tracked components. The

SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 15.0.

4.6.2.2 Component Repair Record (CRR). The CRR records the maintenance performed on a

S/N tracked component by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to or removed from the USCG parts inventory. Within five (5) working days following issuance of a Certificate of Conformance, one (1) copy of the

CRR shall be mailed to Commanding Officer, USCG Aviation Logistics Center (ALC), ATTN:

Building 63, ACMS Documents and Control, Elizabeth City, NC 27909-5001. The original copy of the CRR shall be packed with the component for return to the USCG. The Contractor shall retain copies of the CRR’s for ninety (90) calendar days after the item is shipped back to the USCG. The Contractor may request that their failure data report, described in section 4.6.1 be accepted to fulfill the CRR requirement.

4.6.3 Government Property Reports. The contractor shall provide Government Property

Reports IAW Federal Acquisition Regulation (FAR) Clause 52.245-1.

4.6.4 Publications/Updates. Within sixty (60) calendar days following contract award, the

Contractor shall provide an updated copy of all applicable OEM-approved CMMs for components listed in the schedule. The CMMs shall reflect the latest procedures used in the repair of components. If the contractor determines that current procedures detailed in the CMM should be changed, two (2) copies of recommended changes shall be submitted to the USCG for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMM to the USCG within sixty (60) calendar days of receipt.

4.6.5 Certificates. The Contractor shall furnish a Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) Clause 52.246-15 and a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in accordance with FAA procedures (FAA Form 8130-3). Each component returned after repair shall be tagged with a

DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. These forms shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE

CERTIFICATES WILL RESULT IN NONPAYMENT.

4.6.6 Subcontracting Reports. The Contractor shall provide small business subcontracting reports in accordance with FAR Clause 52.219-9.

4.6.7 Interface Control Document (ICD). The Contractor shall provide an ICD for the DCU.

A copy of the ICD shall be delivered with the Contractor’s proposal.

5.0 PRICING EXCLUSIONS

5.1 Exclusions – Unusual Damage. Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage.

Because USCG aircraft are used primarily around salt water at low altitude for search and rescue missions, some corrosion is to be anticipated and is considered "normal" for the aircraft.

Corrosion itself does not constitute unusual damage.

5.1.1 Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling, water immersion or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the KO prior to commencement of work. If the

Contractor considers a component to be a candidate for exclusion, the KO shall be notified within fifteen (15) calendar days of receipt of the component. Verbal notification to the KO shall be confirmed in writing. The Contractor's delivery obligation for the component shall be suspended as the date of notice to the KO.

5.1.2 The KO will make a written determination as to the exclusion validity. With KO’s approval, any usable components or assemblies may be used in the repair of other USCG assets.

If the KO agrees with the exclusion recommendation and desires repair of the component, either a task order modification or a new task order will be issued reflecting authorization and funding.

If the KO determines not to repair an excluded item, it will be considered BER and no exclusion charges will apply. Any asset determined by the KO to be BER will be handled in accordance with section 5.2. The Contractor's delivery obligation shall resume upon receipt of the KO's determination.

5.1.3 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the KO.

5.2 BER. The USCG typically considers an item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by this measure number and will make all final BER determinations. If an item is determined BER, the KO shall make a unilateral decision as to component disposition. The USCG will provide disposition instructions

(either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items.

The Contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as

“BER” with the supporting evidence. The Contractor will be authorized the firm-fixed Test and

Evaluation fees established in CLIN 0004 and all respective option year CLINs for items returned “As-Is”.

6.0 TECHNICAL PERFORMANCE ACCESS AND DISCLOSURE

6.1 Technical Performance General. Contractor access to proprietary information is required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation. The Contractor may be required to enter into an agreement with other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and shall refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide the KO with copies of these agreements so the

Government can ensure that they are properly executed. It is the intent of the Government to share access to technical data with BayFirst Solutions, Inc.; DLS Engineering Associate, Inc.;

Vector CSP, Inc.; PiTech Solutions Inc.; Vend-Tech Enterprise, LLC; VLINC Corporation;

Zantech IT Services, Inc.; and General Dynamics One Source LLC, all contractor companies with USCG.

6.2 Notification. The Contractor shall immediately notify the COR upon identification of any quality issue, failure, or situation that could possibly affect the reliability of the DCU system.

Any significant reported quality issue or failure on the same or similar product reported by any operator will be disclosed to the USCG within 24 hours of notification.

6.3 Access. USCG personnel, to include contractor personnel as identified in section 6.1, shall be provided access to relevant DCU technical performance information developed by

OEMs. Technical performance information includes information pertaining to flight safety, equipment reliability and delivery performance. Inquiries by USCG technical personnel shall be answered as soon as possible and in no case later than 24 hours after requested for flight safety issues. Access will be provided to review manufacturer quality assurance and engineering documentation as required to support USCG flight safety investigations.

6.4 Technical Data. The USCG shall maintain the DCU in accordance to agreed upon instructions between the Contractor and USCG Engineering. The Contractor shall provide technical publications, publication updates, amendments and related information. The required publications shall be listed in Appendix A. Within 60 calendar days following contract award, the Contractor shall provide an updated copy of all OEM-approved required publications.

6.4.1 Format. The Contractor shall provide electronic copies of the technical data delivered in accordance with this SOW. The electronic copy will include the current publication's xml file, graphics files, folder structure, Document Type Definition and Formatting Output Specification

Instances. When feasible, documents and graphics shall be formatted to facilitate translation into

USCG standard publications using the USCG ALC compatible software as described below.

6.4.1.1 As an alternative, the Contractor may propose that the Government accept data in the

Contractor’s format. In this case, the Contractor shall provide the KO with a listing of their available data formats. The Contractor shall also provide a cost estimate for translating their data to the preferred ALC data formats listed below.

6.4.2 Documents. Documents that are primarily text shall be delivered as follows:

A. XML file linked to applicable graphics in Autotrol Technical Illustrator-derived

.cgm files that shall be capable of being accurately viewed, printed, and modified using Arbortext Editor version 6.0M020, and

B. Adobe .pdf files that are electronically searchable.

C. Graphics associated with these documents shall also be delivered separately per the following sections.

6.4.3 Graphics. Graphics (drawings, wiring diagrams, or illustrations) shall be delivered as follow:

A. Drawings or wiring diagrams shall be capable of being accurately viewed, printed, and modified in:

a. CoCreate Drafting 2008, or

b. Earlier compatible version of One Space Designer in .mi file format; or

c. The latest version of Autotrol Technical Illustrator in .dg format.

B. Illustrations other than drawings or wiring diagrams shall be capable of being accurately viewed, printed, and modified using the latest version of Autotrol

Technical Illustrator in .dg format.

6.5 Data Rights and Confidentiality. The Government shall be provided rights as defined in FAR Clause 52.227-14, Alternatives I, II, and IV.

6.6 Technical Support Services. Upon receipt of a request for proposal for a specific task, the Contractor shall prepare and submit a proposal to the KO. This proposal shall be prepared in accordance with the procedures defined for engineering changes in section 6.8. Specific deliverables will be identified on individual delivery orders.

6.7 Technical Support. The Contractor will maintain a permanent presence in the United

States, staffed with qualified, English speaking technical support personnel. The Contractor shall provide up to 10 man-hours per quarter of technical support labor at no additional cost to the Government. In the event that a requested task cannot be completed within 10 man-hours per quarter, the Contractor shall immediately notify the KO and provide a preliminary estimate of the time and costs required for completion. This support shall be required throughout the contract period of performance. The Contractor shall be able to answer questions from USCG engineering in support of this effort at no additional cost to the Government. Any questions coming from USCG engineering do not count towards the 10 man-hours of technical support labor.

6.8 Product/Engineering Changes. The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of DCU components. (Any such changes would not be expected to affect overall aircraft performance or capability.) These may be provided to the KO for consideration and approval. A proposal shall also be provided that reflects the contractor’s costs and an incremental charge to be assessed each time the product change is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. The labor rates will be as specified in CLIN

0007 and subsequent option line items. Upon agreement of the price for incorporation of the change, the KO will issue a modification to the contract to authorize and incorporate pricing for the change. The Contractor shall not incorporate proposed product changes prior to receipt of written authorization from the KO.

6.9 Service Bulletins. The Contractor shall provide two copies of all service bulletins to the

KO within 10 calendar days of receipt of service bulletins (or other instructions) that may affect

USCG components. The KO will notify the Contractor in writing when incorporation of mandatory or optional service bulletins is required. Within 30 calendar days following receipt of notification from the KO, the Contractor shall submit a detailed proposal for incorporation of service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, an estimated price breakdown of each part, and the number of labor hours required. The USCG will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the Schedule.

7.0 QUALITY ASSURANCE PROVISIONS

7.1 Responsibility for Inspections and Tests. The Contractor shall establish an inspection system in accordance with FAA and/or DOD procedures for all components. The USCG reserves the right to review the Contractor operation and/or facilities at any time during the period of the contract.

7.2 Testing. The Contractor shall ensure each new production DCU component described will undergo full acceptance testing. The acceptance testing required for repair components must include verification of repair of the fault for which it was returned and other testing as required to verify RFI status. The Contractor shall provide a copy of their ATP to the Government for review. Acceptance testing for repaired DCU systems shall be conducted in accordance with the

Government reviewed ATP. The Contractor shall make available to the Government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each DCU component. The ATP may be incorporated into the manufacturer’s publications.

7.2.1 Changes to Repair Test Procedures. The Contractor may modify their ATPs at their discretion. The Contractor shall provide written notification to the KO no later than fifteen (15) working days following changes to applicable OEM Repair ATPs. The USCG reserves the right to verify that the Contractor’s procedures are adequate to insure the delivery of RFI parts.

7.3 Preliminary Inspection. All parts produced, repaired or modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft.

7.4 Final Inspection and Acceptance. Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with a Quality Deficiency Report for repair at no additional cost to the USCG. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the Contractor for investigation. The Contractor shall report findings of the investigation to the KO, within thirty

(30) calendar days after receipt of quality deficient exhibit.

7.5 Configuration Management Program. The Contractor shall have an established

Configuration Management Program with control systems in place for the complete DCU system including configuration identification of each hardware and software configuration item for the contract life. Changes other than Class II changes will not be made without approval from the

KO.

7.5.1 Serialization. S/Ns shall be assigned and permanently attached in accordance with FAA

(or DOD) approved procedures.

8.0 SPECIAL INSTRUCTIONS

8.1 Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "AOG." At the time the Contractor is notified of an AOG requirement, the Contractor shall advise the KO if there are additional shipping charges. The

KO will provide special shipping instructions and authorization for reimbursement in these instances.

8.2 Aircraft Accidents and Incidents. Disposition of evidence, including DCU components, involved in aircraft accidents or incidents shall be in accordance with current

USCG investigation procedures. These procedures are in accordance with and at the direction of the National Transportation Safety Board whose rules and regulations delegate to the USCG such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of

DCU failures undertaken outside of formal proceedings will be a cooperative effort between

Contractor and the USCG.

9.0 SERVICE CONTRACT LABOR STANDARDS COMPLIANCE AND PLACE(s)

OF PERFORMANCE

Services shall be performed at the contractor operated facility and the contractor shall provide all tools, equipment, personnel and other resources necessary for contract performance. It is anticipated the resulting contract will incorporate the Service Contract Labor Standards. The applicable Department of Labor Wage Determination for the place of performance will be incorporated and made a material part of the resulting contract. The contractor shall be required to pay its employees at least the prevailing wages and benefits issued by the Department of Labor in the form of Wage Determinations during performance of the resulting contract.

At this time the place of performance is unknown. As required by FAR 22.1009-2 the following possible places of performance have been identified with their applicable Wage Determinations:

A. Limestone County, AL Wage Determination 2005-2007, Rev. No. 19, dated

12/22/2014

Wage Determinations are available on-line at http://www.dol.gov at no cost to the public.

Potential offerors can immediately obtain Wage Determinations for their locality. The

Department of Labor’s (DOL) Wage Determinations OnLine website link for frequently asked questions is http://www.dol.gov/faqs.aspx. The DOL website also provides assistance in choosing the applicable wage determination and provides automatic notifications for updates and/or changes to changes to wage determinations.

WHD Publication 1313 Notice to Employees Working on Government Contracts will be included in the resulting contract. The contractor shall be required to post this Notice along with a copy of the Wage Determination in a prominent, accessible place in the worksite before contract performance begins. This publication advises employees of the compensation (wages and fringe benefits) required to be paid or furnished under the Act and satisfies the notice requirements in paragraph (g) of the clause at 52.222-41, Service Contract Labor Standards.

Failure to comply with this requirement is a violation of section (2)(a)(4) of the Act and of the resulting contract.

Additional class of employees: In accordance with FAR 52.222-41 paragraph (c)(2)(i) the contractor shall be required to classify any class of service employee which is not listed in the wage determination and which is to be employed under the contract. The conforming procedure shall be initiated by the contractor prior to the performance of contract work by the unlisted class of employee.

10.0 WARRANTY

All assets returned under warranty shall be tested in accordance with paragraph 7.2. A 24-month warranty period will commence upon receipt by the USCG. The Contractor is required to submit a copy of their warranty with their proposal.

11.0 PERIOD OF PERFORMANCE

The period of contract performance includes a one (1) one-year base period and, if exercised, four (4) one-year option periods.

12.0 FREIGHT ON BOARD (FOB) POINT The FOB point for shipments under this contract is FOB destination. Prices in the Schedule include all applicable customs, duties, taxes, and shipping charges.

12.1 Contractor Verification of Receipt of Components. Within five (5) calendar days following receipt of component(s), the Contractor shall provide written notification of the following to the KO:

A. Date of receipt of components(s);

B. Confirmation of S/N(s) received; and

C. Applicable delivery order and line item number

13.0 SHIPPING INSTRUCTIONS

13.1 Contractor Shipments. Unless otherwise specified on individual delivery orders issued hereunder, deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Building 63

Elizabeth City, NC 27909-5001

Mark For: Contract Number: To be determined at time of award

Delivery Order Number: (to be assigned at time of issuance)

13.2 Packaging and Preservation. All components and parts covered under this contract shall be stored and shipped in Contractor-provided shipping containers. Any damage sustained during shipment/handling/storage of the components due to Contractor's improper maintenance/packaging and preservation of the container, shall be the responsibility of the

Contractor.

13.2.1 Articles shall be packed and shipped per MIL-STD-2073-1 or American Society for

Testing and Materials (ASTM) equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each LRU shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

13.3 Marking Instructions. All shipping containers/packages shall be marked for delivery in accordance with the contract or delivery order. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information:

Nomenclature

National Stock Number

Contract Number

Delivery Order/Item Number

Serial Number

Contractors Part Number

Contractor’s Name and Address

Assembly date for new components

13.3.1 All items returned as BER in accordance with section 5.2 shall also be clearly marked with the word “BER”.

14.0 DELIVERY REQUIREMENTS

14.1 Government Required Delivery. Delivery of items under this contract is as follows:

Line item 0001 and respective option line items: no later than 300 calendar days after receipt of

Delivery Order (DO) for receipt of the first set of DCUs with a rate of five (5) units per month after the initial 300 calendar days.

Line items 0002-0003 and respective option line items: no later than sixty (60) calendar days after receipt of DO and components.

Line item 0004 and respective option line items: no later than fifteen (15) calendar days after receipt of DO and components.

Line items 0005-0007 and respective option line items: Proposals as needed.

Line item 0008 and respective option line items: no later than thirty (30) calendar days after receipt of the service bulletin.

Line item 0009 and respective option line items: Reports/Documentation delivery requirements are identified in the Schedule.

14.2 Supporting Documentation. The following documents are required to be submitted with the Contractor’s proposal:

A. OEM manual(s) and technical data IAW SOW sections 3.1.1 and 6.4

B. Product description IAW SOW Section 3.2

C. Certification documentation IAW SOW Section 4.1.2

D. Discounted price list IAW SOW Section 4.4.1

E. ICD IAW SOW Section 4.6.7

F. Copy of Warranty IAW SOW Section 10.0

15.0 ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, shall be directed to the following address:

USCG ALC

SRR Product Line, Contracts Section, Hangar 75

ATTN: Contract # _____________ (Determined at time of award)

Elizabeth City, NC 27909-5001

16.0 CONTRACTOR’S ADDRESS OF CORRESPONDANCE

All correspondence, except otherwise specified, for the Contractor shall be directed to the following address:

TO BE DETERMINED AT CONTRACT AWARD.

17.0 INVOICING INSTRUCTIONS

Unless otherwise specified in the schedule or on individual delivery orders issues under this contract, the Contractor’s invoice shall be submitted in accordance with FAR 52.212-4 to the designated billing office for payment as noted below. A properly completed commercial shipping document shall be attached to the original invoice. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

Fiscal Branch, Building 63

1664 Weeksville Road

Elizabeth City, NC 27909

Contract no. (To be assigned at time of issuance)

Delivery Order no. (To be assigned at time of issuance)

17.1 Payment Information. All payments will be made electronically in accordance with

FAR 52.232-33. The Contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

18.0 ORDERING OFFICE

The following activity is the only unit authorized to place delivery orders under this contract:

Contracting Officer

Elizabeth City, NC 27909-5001

19.0 APPENDIX

A. OEM Technical Publications mailto:ALC-Fiscal@uscg.mil

APPENDIX A

OEM TECHNICAL PUBLICATIONS

The following manuals, as supplemented by USCG technical instructions, shall govern all work on USCG DCU components.

Installation Guide ____________________________________

Acceptance Test Procedure (ATP) ____________________________________

Operator Guide ____________________________________

Maintenance Manual ____________________________________

Illustrated Tool and Equipment Manual ____________________________________

Repair Manual ____________________________________

Component Maintenance Manual & Illustrated Parts Breakdown

Standard Practice Manual ____________________________________

Service Bulletins ____________________________________

Other ____________________________________