SOW-HSCG3815Q300082.pdf

STATEMENT OF WORK

1.0 Scope. The U.S. Coast Guard (USCG) requires the Overhaul of the Air Heat Exchanger listed in the SOW. These Overhauls will include all necessary repairs in order to make Air Heat

Exchanger Ready for Issue on the USCG’s HC130 aircraft. The contractor shall be either an FAA approved overhaul facility, OEM Certified facility or Air Force Certified facility.

All work shall be performed in accordance with the Air Force Technical Orders (T.O.), latest revision for the following components:

Air Heat Exchanger

P/N: 191390-2-2 NSN: 1660-01-150-9084

AFTO: 15A4-113-3 (15 Dec 2009 Chg 2 - 15 Jan 2012)

This is the latest known version of this Air Force T.O. Contact applicable LRS Procurement

Specialist for more information regarding release of the Air Force T.O.

The USCG will ship the components to the contractor’s facility to be overhauled and to include repairs as needed to make the Air Heat Exchanger Ready for Issue at the Firm Fixed Prices established in the SOW.

2.0 Requirement

The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to complete the overhaul process as defined by the applicable T.O. Examples of work that can be expected during the overhaul process should include: complete teardown, evaluation, removal of paint, cleaning, inspection (both visual and technical inspection), non-destructive inspection, repainting, testing, and replacement of missing consumable parts. The contractor shall also perform any required repairs as define by the applicable T. O. and replace conditional parts that fail inspection in accordance with the applicable T.O., thereby insuring the items listed in the SOW are returned to a serviceable condition. The contractor should factor in all overhaul and repair efforts necessary to return the items listed in the SOW to a Ready for Issue condition in their firm-fixed prices established at time of award.

The work performed under this contract is to Re-Core Heat Exchanger part number 191390-

2-2. The work shall be accomplished with (IAW) Air Force Technical Order (AFTO) 15A4-

113-3 ( 15 Dec 2009 Chg 2 15 Jan 2012) OEM specifications and contractors proposed Re-

Core Procedure which must be approved by the USCG HC130 Engineering Officer.

All components shall be Re-Cored to the latest configuration. The work encompasses the disassembly, cleaning, inspection fabrication of external and internal piece parts (known as

Core Assembly), welding, brazing, heat treat assembly, testing, and finishing actions required to return the overhauled item to a like new condition.

The item shall be overhauled (re-cored) and tested IAW AFTO, or the OEM specification. If the above specification does not address the Re-Core procedure then the contractor must send their developed Re-Cored Procedure, core design, efficiency test plan along with substantiation documents with their proposal.

The contractors proposed Re-Core procedure must be evaluated and approved by the U.S.

Coast Guard HC130 Engineering Officer before award. The Government shall not be responsible for any associated with the development of any repair procedures unless it has been negotiated and approved by the Government Contracting Officer.

Pre-Disassembly/ Cleaning:

a. Insure cleanliness of each item prior to attempted overhaul.

b. Tag or otherwise identify units that require minor repairs such as welding headers, and repair or replacement of the flanges. Authorization to perform the necessary repair on these units must be obtained through the Government Contracting Officer.

Component Part Replacement:

Items that reveal extensive damage to the core must be completely disassembled and re-recored.

a. Entire core assembly shall be replaced with newly fabricated core. All tubes shall be replaced during re-core process.

b. All gasket material shall be replaced with new gasket material ( if applicable)

c. Reuse all other components of the end item determined serviceable IAW approved procedures. Scope of work under this contract may require replacement of any one or more of the following components with a newly manufactured component:

Upper and Lower headers

Inlet/Outlet Manifold Sheet Metal

Braces/Expansion Joints

Inlet and Outlet Flanges

d. All welding shall be accomplished in accordance with an aviation welding standard which will be submitted by the contractor and approved by the HC130 Engineering Office through the Contracting Officer prior to award of contract.

2.1 Corrosion Inspection

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion.

Corrosion should be expected on USCG components and does not constitute unusual damage.

Should corrosion be found during initial inspection and functional testing, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from parts will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished in accordance with the Air Force T.O. or best commercial practices if not addressed by the Air Force T. O.

2.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the T.

O. specifications, or shall meet the Contracting Officer’s approval when specifications do not exist or are not clear.

3.0 Serviceable Parts and Replacement Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet the OEM or T. O. current specifications and drawings. Only new replacement parts, traceable to the OEM, are acceptable for use for this requirement.

4.0 UNUSUAL DAMAGE

4.1 General

The USCG intends that ALL components specified in the SOW will be returned from overhaul within the firm-fixed prices established in the resulting contract. However, the firm-fixed price established at award does not include components that are severely damaged due to obvious abuse/misuse, crash damage or cannibalization. Only components meeting one or more of these criteria may be considered as unusually damaged. All other components shall be overhauled in accordance with the firm-fixed prices accepted at contract award.

4.2 Unusual Damage Reporting Requirements

When a component is processed for unusual damage evaluation, the contractor shall within 15 calendar days of receipt of the item, submit an inspection condition report explaining the rationale for the pricing exclusion, including photographic evidence as necessary. The report shall also include a price proposal, covering all parts for needed to return the unit to serviceable condition that meets all applicable OEM or T.O. specifications. The report shall contain the purchase order number, line item number, national stock number (NSN), part number (P/N), nomenclature, and serial number of the component, a listing of the material required, the time needed to complete the work, and a cost breakdown including the cost of each required part and the number of labor hours.

The hourly labor rate will be charged at the firm-fixed composite hourly labor rate contained in the

SOW.

The contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the purchase order modification and will apply only to those items specifically addressed by the modification. The contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the purchase order. The report shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified in the SOW.

Within 30 calendar days, the Contracting Officer shall either initiate negotiations for a firm-fixed price with the contractor or deny authorization for the work based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a modification will be issued with the agreed upon terms. If work is not desired, the Contracting

Officer will provide the contractor with disposition instructions for the item in question. In the event an item is returned to the Government in a disassembled condition, the contractor shall be entitled only to appropriate compensation for inspection as specified in the SOW.

4.3 Cannibalized Units

Firm-fixed prices proposed in the SOW shall not include repairable parts which have been cannibalized from the unit being overhauled. These components shall be evaluated at the firm-fixed-price evaluation fee specified in the contract. In the event any of the components listed in the

SOW are received in a condition that represents cannibalization, immediate notification to the

Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the purchase order number, national stock number, part number, and serial number and is subject to the discretion of the Contracting Officer. Items covered in the contract that are received missing consumable components are not considered to be cannibalized.

4.4 Flight Critical Equipment and Airworthiness Certification.

N/A

5.0 Serial Number Tracked Equipment.

N/A

6. 0 Contractor Verification of Components. Upon receipt of components the contractor shall verify part numbers and serial numbers on the components match exactly those on the Purchase

Orders. The Contractor shall notify the Contracting Officer in writing of any discrepancies. The

Government reserves the right to have discrepant equipment returned “as is”, therefore the

Contractor shall not start work on discrepant equipment. Correction of discrepancies and/or disposition instructions will be provided via modification to the Purchase Order.

7.0 Product Quality Deficiencies Report (PQDR). Repaired and overhauled components found to have deficiencies will be reported on the Joint Deficiency Reporting System as a

Product Quality Deficiency Report (PQDR). The Government may return the equipment to the

Contractor for investigation under a no-cost Purchase Order.

8.0 Requests for Government Furnished Material (GFM). Requests for GFM will be reviewed by the Government and a determination will be made to either furnish the requested material and adjust the monetary value of the Purchase Order as applicable or deny the request

(per the conditions of paragraph 4). Requests for GFM shall be submitted in writing to the

Contracting Officer with a brief narrative that supports the request.

9.0 Turn Around Time and Delivery Time. The required turn-around-time is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if there are no extra charges to the Government.

10.0 Aircraft on Ground (AOG) and Work Stop (WS) Requirements. An AOG or WS situation necessitates a special schedule and requires accelerated overhaul completion and expedited delivery to the applicable U.S. Coast Guard Air Station. In the event an AOG/WS status occurs as a result of a lack of any of the components specified in the schedule, the

Contractor will be notified by the Government in writing of the AOG/WS situation. The

Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG/WS condition that includes what USCG items in-house for repair/overhaul are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate work completion. The accelerated work will be authorized via a Purchase Order Modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG facility.

In the event of an AOG/WS situation, the Purchase Order and applicable Line Item Number will be modified as needed to reflect the USCG delivery address and the applicable USCG

Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG receiving personnel.

11.0 Environmental Requirements. All parts must be thoroughly cleaned IAW applicable

Component Maintenance Manuals or FAA Advisory Circular 43-205, Guidance for Selecting

Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation

Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent

Chromium) and 1910.1027 (Cadmium).