SOW_Butterfly_Valve.pdf

STATEMENT OF WORK

1.0 Scope

The U.S. Coast Guard (USCG) requires overhaul of the Butterfly Valves listed in the Schedule of Supplies/Services. These overhauls will include all the necessary repairs in order to make the Butterfly Valves Ready for Issue (RFI) on the HC-130 aircraft. The Contractor shall be either an FAA approved overhaul facility, Original Equipment Manufacturer (OEM) certified facility, or Air Force Certified facility.

All work shall be performed in accordance with (IAW) the Air Force Technical Order (AFTO) 15A2-3- 89-3 latest revision for the Butterfly Valves, P/N: 398648-1-2, NSN 4810-00-575-7781.

The USCG will ship the components to the Contractor’s facility to be overhauled and to include repairs as needed to make the Butterfly Valves RFI at the firm-fixed prices established in the Schedule of Supplies/Services.

2.0 Requirement

The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to complete the overhaul process as defined by the applicable AFTO 15A2-3-89-3 latest revision. Examples of work that can be expected during the overhaul process should include: complete teardown, evaluation, removal of paint, cleaning, non-destructive inspection, repainting, testing, and replacement of missing consumable parts. The Contractor shall perform any required repairs as defined by the applicable the AFTO, thereby ensuring the items listed in the Schedule of Supplies/Services are returned to a serviceable condition. The Contractor should factor in all overhaul efforts necessary to return the items listed in the Schedule of Supplies/Services to a RFI condition in the firm-fixed prices established at time of award.

2.1 Corrosion Inspection

USCG aircraft operate primarily around salt water, at a low altitude, and are subject to corrosion. Corrosion should be expected on USCG components and does not constitute unusual damage. Should corrosion be found during initial inspection and functional testing, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from parts will not impair efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas shall be accomplished IAW the AFTO or best commercial practices if not addressed by the AFTO.

2.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished IAW the AFTO specifications, or shall meet the Contracting Officer’s approval when specifications do not exist or are not clear.

3.0 Serviceable and Replacement Parts

Parts of a component found to be in a serviceable condition, as a result of inspection and functional testing, shall be reused. Missing parts or parts, found to be defective, shall be replaced with new parts that meet the OEM or AFTO current specifications and drawings. Only new replacement parts, with traceability to the OEM, are acceptable for this requirement.

4.0 Unusual Damage

4.1 General

The USCG intends that ALL components, specified in the Schedule of Supplies/Services, will be returned from overhaul with the firm-fixed prices established in the resulting contract. However, the firm-fixed prices established at award do not include components that are severely damaged due to obvious abuse/misuse, crash damage or cannibalization. Only components meeting one or more of these criteria may be considered as unusually damaged. All other components shall be overhauled IAW with the firm-fixed prices established at contract award.

4.2 Unusual Damage Reporting Requirements

When a component is processed for unusual damage evaluation, the Contractor shall within fifteen (15) calendar days of receipt of the equipment, submit to the Contracting Officer a written inspection condition report explaining the rationale for the pricing exclusion, including photographic evidence as necessary. The report shall also include a price proposal, covering all parts needed to return the unit to serviceable condition that meets all applicable OEM or AFTO specifications. The report shall contain the task order number, line item number, national stock number (NSN), part number (P/N), nomenclature, and serial number (S/N) of the component, a listing of the material required, the time needed to complete the work, and a cost breakdown including the cost of each required part and the number of labor hours. The hourly labor rate will be charged at the firm-fixed composite hourly labor rate contained in the Schedule of Supplies/Services.

The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the contract. The report shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified in the Schedule of Supplies/Services.

Within thirty (30) calendar days, the Contracting Officer shall either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the work based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a modification will be issued with the agreed upon terms. If work is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the item in question. In the event an item is returned to the Government in a dissembled condition, the Contractor shall be entitled only to appropriate compensation for evaluation as specified in the Schedule of Supplies/Services.

4.3 Cannibalized Units

Firm-fixed prices proposed in the Schedule of Supplies/Services shall not include repairable parts which have been cannibalized from the unit being overhauled. These components shall be evaluated at the firm-fixed price evaluation fee specified in the Schedule of Supplies/Services. In the event any of the components listed in the Schedule of Supplies/Services are received in a condition that represents cannibalization, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the contract number, NSN, P/N, and S/N and is subject to the discretion of the Contracting Officer. Items covered in the contract that are received missing consumable components are not considered to be cannibalized.

4.4 Flight Critical Equipment and Airworthiness Certification The components listed in the Schedule of Supplies/Services are classified as Flight Critical. The Contractor shall certify all overhauled components to be Airworthy and suitable for installation on USCG Aircraft. The Contractor may use the FAA Form 8130 Airworthiness Certificate, however; use of this form is not required.

The Contractor may use an equivalent Airworthiness Certificate to certify the airworthiness of an overhauled component. An equivalent Airworthiness Certificate used from other Government agencies such as an Air Force Airworthiness Certificate, or a Contractor developed USCG approved, or OEM Airworthiness Certificate that is equal to the FAA 8130 form is acceptable. Airworthiness certification shall only be performed by qualified individuals as qualified for commercial aviation industry under FAA Regulations.

5.0 Serial Number Tracked Equipment

The Butterfly Valves are not S/N tracked in the USCG Asset Computerized Maintenance System (ACMS).

6.0 Significant Component History Report (SCHR)

No SCHR action is required by the contract, except to ensure the SCHR remains with the component.

6.1 Component Repair Record (CRR)

The Contractor must complete this record to document the maintenance performed on the component including any test and inspection with no fault found results. Maintenance documentation CRR must be provided on the component. The Contractor shall: 1) include the original CRR with the overhauled component, 2) mail one (1) completed copy within five (5) working days of acceptance, by the Government to: USCG ALC, ACMS Bldg. 78, 1664 Weeksville Rd., Elizabeth City, NC 27909-5007.

The Contractor shall maintain a copy of each completed CRR for a period of ninety (90) days.

7.0 Contractor Verification of Components

Upon receipt of components the Contractor shall verify P/Ns and S/Ns on the components match exactly those on the task order. The Contractor shall notify the Contracting Officer in writing of any discrepancies. The Government reserves the right to have discrepant equipment returned “as is”;

therefore the Contractor shall not start work on discrepant equipment. Correction of discrepancies and/or disposition instructions will be provided via modification to the contract.

8.0 Product Quality Deficiencies Report (PQDR)

Overhauled components found to have deficiencies will be reported on the Joint Deficiency Reporting System, as a Product Quality Deficiency Report (PQDR). The Government may return the equipment to the Contractor for investigation under a no-cost task order.

9.0 Requests for Government Furnished Material (GFM)

Requests for GFM will be reviewed by the Government and a determination will be made to either furnish the requested material and adjust the monetary value of the task order as applicable or deny the request (per the conditions of section 4.0). Requests for GFM shall be submitted in writing to the Contracting Officer with a brief narrative that supports the request.

10.0 Turn Around Time and Delivery Time

The required turn-around-time is sixty (60) days after receipt of material (ARM). Early delivery is desired, if there are no extra charges to the Government.

11.0 Aircraft on Ground (AOG) and Work Stop (WS) Requirements An AOG or WS situation necessitates a special schedule and requires accelerated overhaul completion and expedited delivery to the applicable USCG Air Station. In the event an AOG/WS status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified by the Government in writing of the AOG/WS situation. The Contractor’s response shall provide; 1) status of the component(s) needed to satisfy the AOG/WS condition that includes what USCG items in-house for overhaul are closest to completion under normal working conditions, and 2) an estimate of the labor hours needed to accelerate work completion. The accelerated work will be authorized via a task order modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG facility. In the event of an AOG/WS situation, the task order and applicable Line Item Number will be modified as needed to reflect the USCG delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the USCG Requisition Number is included on shipping documents/delivery tickets so that the material receipt can be processed by the applicable USCG receiving personnel.

12.0 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable Component Maintenance Manuals or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC.

ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).