HSCG38-15-Q-200104_SOW.pdf

Statement of Work (SOW)

HSCG38-15-Q-200104

1.0 - SCOPE A requirement exists for the evaluation and repair of Hoist Control Valves and return them to ready-for-issue (RFI) condition. Engineering support services and product improvement efforts will also be performed under this purchase order.

2.0 DEFINITIONS

2.1 Commercial Catalog Price. Price will be based on the current market price to repair Hoist Control Valves and for replacement parts as required.

2.2 OEM. Original Equipment Manufacturer (OEM)

2.3 Ready –For-Issue (RFI). The classification RFI indicates a part is airworthy and ready for installation in a Coast Guard aircraft. Parts classified as RFI by the Contractor must have been inspected and returned to service in accordance with the manufacturer’s approved repair process.

A Certificate of Conformance must accompany the returned part. Items received after six months after contract award must also have an FFA Form 8130-3 or EASA Form 1, Airworthiness Approval Tag must accompany the returned part.

2.4 SERVICE BULLETINS. Service instructions published by the type certificate holder (normally the original equipment manufacturer). Two classes of service bulletin are recognized:

Mandatory and Optional. “Mandatory” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions, inspections and modifications that could affect safety. “Optional” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions, modifications and improvements that are not considered mandatory. “Recommended” service bulletins are considered “Mandatory” for this contract. Instructions that are published by the certificate holder in other approved formats, such as “service letters” are handled in the same manner as service bulletins.

3.0 APPLICABLE DOCUMENTS AND SPECIFICATIONS

3.1 Government Documents

3.1.1 USCG Technical Orders (T.O.s) that support components set forth in the schedule.

3.1.2 FAA Advisory Circular AC 43-4A dtd 7/25/91, Corrosion Control for Aircraft; a copy of the circular is available at www.faa.gov

3.1.3 Refer to 52.212-1 for instructions on obtaining Government Documents

3.2 Industry Documents

3.2.1 OEM Component Maintenance Manuals (CMM) and other applicable technical specifications applicable to the repair of the components set forth in the schedule. (Publications listed in attachment 1)

3.2.2 Industry documents are not available from the USCG

3.3 Order of Precedence. In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

USCG specifications and procedures.

OEM specifications and procedures.

4.0 - REQUIREMENTS

4.1 – General

4.1.1 The contractor shall provide all parts, material, labor, tooling, test equipment and facilities needed to evaluate and repair components at the firm-fixed prices specified.

4.1.2 OEM Procedures. The contractor must have access to required maintenance, repair manuals, and performance/test/acceptance criteria and data to ensure that the Hoist Control Valves are repaired, calibrated, and operating in accordance with OEM’s current specifications and procedures approved by the USCG.

4.1.2.1 All repairs and inspections of Hoist Control Valves shall be performed in accordance with the technical publications listed in attachment (1). In all cases the contractor’s procedures must meet or exceed manufacturer’s specifications.

4.1.2.2 The Government reserves the right to review and modify all production, inspection, repair, and test procedures to make them more suitable to the USCG environment. The contractor shall provide written notification to the Contracting Officer no later than fifteen (15) working days following changes to applicable OEM specifications and procedures. In the event the USCG wished to incorporate any such change into the contract, a written contract modification will be issued.

4.2 Repair. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults. The contractor shall perform an inspection function tests and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

4.2.1 Test and Evaluation. If after visual and functional inspections and test, a component is found to meet manufacturer’s minimum performance specifications, the contractor will be allowed the firm fixed price reflected in the schedule for a test and evaluation. The contractor shall prepare a failure data report in these instances, indicating the USCG’s reported failure. This report shall be included with the returned component.

4.3 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer’s specifications. If not addressed in the manufacturer’s specifications, the contractor shall utilize best commercial practices.

4.4 Replacement Parts. The prices set forth in the schedule include all replacement parts, except for Exclusions as specified in paragraph 4.8. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Parts found to be defective or that require replacement by the manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s current specifications and drawings.

4.4.1 Separately Price Replacement Parts. The contractor may designate certain high cost infrequently used parts as separately priced replacement parts. The contractor shall notify the Contracting Officer within fifteen (15) calendar days after receipt of component when any separately priced replacement parts are required for components specified in the Schedule. This notification shall include a list (by part number, nomenclature, and quantity) of any separately priced replacement part(s) required. The Contracting Officer will either issue a modification to the purchase order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to use the specified separately priced replacement part(s).

4.5 Repair Procedures Development. The contractor shall make every effort to develop a repair procedure for component parts when none exists. The contractor shall submit the procedure and proposed price breakdown to the USCG for review and approval prior to implementation. The procedures for developing improvements are listed in Para 4.9 “PRODUCT

IMPROVEMENTS/ENGINEERING CHANGES”.

4.6 Documentation

4.6.1 Failure Data Report. The contractor shall submit a failure data report for each repaired component. This report shall include National Stock Number (NSN), part number (P/N), serial number (S/N), nomenclature, date of repair, purchase order number, line item number, description of the repaired failure, the Coast Guards reported failure, a listing of parts replaced.

The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

4.6.2 Certificates. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures or USCG approved alternate procedure for items received after six months of contract award and a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. Each component returned after repair or warranty repair shall be tagged with a DD Form 1574 Serviceable Condition Tag, completed in its entirety. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO

SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE IMPROPER

INVOICE AND WILL RESULT IN NONPAYMENT.

4.7 Reports

4.7.1 Verification of receipt of components. Within five (5) calendar days following receipt of component(s), the contractor shall provide written notification of the following to the Contracting Officer:

(a) date of receipt of component(s)

(b) confirmation of serial number(s) received; and

(c) applicable purchase order number and line item number

Notification via email is acceptable.

4.7.2 Government Property. The contractor shall provide government property reports in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.245-70.

4.8 PRICING EXCLUSIONS – UNUSUAL DAMAGE

4.8.1 Prices do not include components that have been cannibalized or that are severely damaged due to mishandling, water immersion, or crash damage. Because USCG aircraft are used primarily around salt water at low altitude for search and rescue missions, corrosion is to be anticipated and is considered “normal” for the aircraft. Corrosion does not constitute unusual damage.

4.8.2 If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within 15 days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. This notification shall include:

- Identification of the reason for a pricing exclusion (such as “cannibalized parts”);

- A proposal and price breakdown for repair of the component.

4.8.3 The contractor’s delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination to the Disputes Clause, FAR 52.233-1, within 30 days of written notice, as to exclusion validity. The government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor’s delivery obligation shall resume upon receipt of the Contracting Officer’s determination.

4.8.4 The government will not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless the Contracting Officer has given prior written authorization.

4.8.5 In the event the contractor receives an Hoist Control Valve that has been determined to be beyond economical repair (BER) and permission to scrap is granted IAW Para 6.2, the contractor shall also notify the Contracting Officer and request authority to exchange the scrapped component for a new component. The Contracting Officer shall make a unilateral decision as to the component disposition.

4.9 PRODUCT IMPROVEMENTS/ENGINEERING CHANGES (PIP/EC). The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of Hoist Control Valves. These may be provided to the Contracting Officer for consideration and approval. A proposal shall also be provided that reflects and incremental charge to be assessed each time the PIP/ECP is incorporated in the component. The proposal shall include a breakdown of labor hours, material, and other costs. Upon agreement of the price for incorporation of the change, the Contracting Officer will issue a modification to the contract to authorize and incorporate pricing for the change. The contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer.

4.10 SERVICE BULLETINS. The contractor shall advise the Contracting Officer within 10 calendar days of receipt of service bulletins (or other instructions) that may affect USCG components. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. Within 30 calendar days following receipt of notification from the Contracting Officer, the contractor shall submit a detailed proposal for incorporation of service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, an estimated price breakdown of each part and the number of labor hours required. The USCG will normally incorporate all mandatory service bulletins.

5.0 QUALITY ASSURANCE PROVISIONS

5.1 Responsibility for Inspections and Tests. The contractor shall establish an inspection system in accordance with FAA and/or DOD procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

5.2 Inspections. After repair is completed, each component shall be inspected/checked in accordance with CMM procedures unless otherwise specified in the purchase order.

5.3 Testing. The contractor shall ensure each repair of Hoist Control Valves will undergo full acceptance testing. The acceptance testing required for repair components must include verification of repair of the fault for which it was returned and other testing as required to verify ready to issue status. Acceptance testing shall be conducted in accordance with (IAW) the government approved Acceptance Test Procedure (ATP). The contractor shall submit their ATP to the government for approval. The contractor shall make available to the government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each Hoist Control Valve. The ATP may be incorporated into the manufacturer’s publications.

5.4 Preliminary Inspection. All parts repaired under the provisions of this purchase order must be airworthy and suitable for installation on USCG aircraft.

5.5 Final Inspection and Acceptance. Final inspection and acceptance of material under this purchase order shall be performed at destination by local Receiving personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with a Quality Deficiency Report for repair at no additional cost to the USCG.

6.0 SPECIAL INSTRUCTIONS.

6.1 Aircraft on Ground (AOG). Upon notification from the USCG that an AOG situation exists, the contractor shall make every effort to expedite the repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G” At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances.

6.2 Scrap Procedures. When an item is determined to be beyond economical repair, the contractor shall notify the Contracting Officer, in writing, of the need to scrap the item. The Contracting officer will issue disposition instructions to the contractor.

If the item is authorized for scrapping at the contractor’s facility, the contractor shall provide written notification of date and method of scrapping and the notification shall be sent to USCG, Aviation Logistics Center, Elizabeth City, NC 27909-5001, Attn: SRR Supply Cell, Bldg 75. The notification must reference the purchase order number, line item number and serial number to be scrapped. All items not authorized for scrapping at the contractor’s facility, shall be returned to the listed address above, marked “SCRAP”.

7.0 – DELIVERY SCHEDULE NOTE: Early deliveries are desired and acceptable.

7.1 Government Required Delivery: No later than one hundred twenty (120) calendar days after receipt of order.

7.2 Packaging Instructions:

7.2.1 The USCG ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut packaging. Each part shall be individually packed in a separate envelope, box, carton, or crate. If crate is used, material must be packaged in such a way that the material does not come in contact directly with wood to avoid wood splinters from penetrating material.

Each individual container shall be labeled on the inside with National Stock Number (NSN), Part Number (P/N), Serial Number (S/N), Quantity, Nomenclature, Purchase Order Number, and Line Item Number. Packing List and Certification/Documentation shall be placed on the outside of individual containers. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

7.3 Marking Instructions.

Each individual container shall be legibly stenciled in ½-inch (minimum) letters on the outside with the following information:

Nomenclature (model or type and item name) Serial Number National Stock Number Purchase Order No/Item Number Consignee’s name and address

7.4 Shipping Instructions

Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center (ALC) Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001 Purchase Order No _______________

Documents, reports, and correspondence shall be submitted to the following address:

USCG Aviation Logistics Center (ALC) Short Range Recovery (SRR) Elizabeth City, NC 27909-5001 Purchase Order No _______________

Attachment 1

TECHNICAL PUBLICATIONS

The following manual, as supplemented by Coast Guard technical instructions, shall govern all work on Coast Guard Hoist Control Valves.

1H-65A-11-40101 HOIST CONTROL VALVE – CMM W/IPL (Current)