Statement_of_Work_15-Q-200047.doc

HSCG38-15-Q-200047

STATEMENT OF WORK (SOW)

1.0 Scope

1.1 This requirement is for the repair and/or overhaul of the Trim/Feel Actuators (National Stock Number (NSN): 6615-01-125-1024, Part Number (P/N): 270-0751-020 and Series actuators, NSN: 1680-01-164-0432, P/N: 270-0750-020 utilized on the H-65 aircraft. Upon receipt of the actuators, the contractor shall perform a test and evaluation to determine the condition of the items. Any items where no faults are found or the items are determined to be Beyond Economical Repair (BER) shall be returned to the United States Coast Guard (USCG) in accordance with (IAW) Section 2.6. All other items shall be repaired or overhauled IAW this Statement of Work (SOW).

2.0 Repair/Overhaul 2.1 Requirements Work under this purchase order shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this purchase order at the firm-fixed prices listed in the schedule.

2.1.1 Certification

The contractor shall maintain, at a minimum, one of the following: Federal Aviation Administration (FAA) or equivalent European Aviation Safety Agency (EASA) certificate, Department of Defense, Original Equipment Manufacturer (OEM) and/or USCG certifications for repair and modification of components identified in the Schedule for the entire duration of this purchase order. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications.

2.2

Original Equipment Manufacturer (OEM) Procedures

Rockwell Collins is the OEM of the Trim/Feel and Series Actuators; however Sagem Avionics developed the repair procedures for these parts. The contractor shall perform all repairs IAW the OEM Component Maintenance Manuals (CMM) listed in section 3.2. Request for clarification shall be directed to the Contracting Officer.

2.2.1 The contractor must have access to required repair specifications and test/acceptance criteria and data to ensure all components are tested and repaired IAW the OEM’s current specifications and procedures. The USCG may review repair manuals and performance/test/acceptance criteria as required. The contractor is solely responsible for obtaining any and all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.3

Test and Evaluation

If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be Ready For Inventory (RFI) or is considered to be BER IAW Section 2.6, the contractor will be allowed the firm fixed price for test and evaluation only.

The contractor shall prepare a failure data report IAW Section 2.7 in these instances. This report shall be included with the returned component. The parts shall be marked "RFI” or “BER” and returned IAW section 9.0.

2.4

Repair

Non-RFI components shall be repaired and returned to RFI condition IAW the OEM minimum functional performance specifications. Components shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI item. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

2.4.1 Discrepancies (over and above repair items) may be identified during initial evaluation. Over and above repair items consist of any findings of unusual damage IAW Section 2.11. The contractor shall be responsible for documenting and reporting all over and above repair items to the Contracting Officer after receipt of components at the contactor’s facility. The quotation shall be valid for thirty (30) calendar days and the documentation must include:

· Description of each discrepancy found

· Number of man-hours per discipline required to complete each discrepancy

· Parts costs

· Total dollar amount for each discrepancy

· Total dollar amount for complete list of discrepancies

· Purchase Order Number and applicable Line Item

2.4.2 The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate or decline the contractor’s proposal. Additional work shall not be performed until the quotation is accepted and a modification to the purchase order is provided by the Contracting Officer. The contractor will have thirty (30) calendar days (plus the number of calendar days it takes the Contracting Officer to provide a response to the over and above quotation) to complete the repairs and return the items to the Government. In the event that a quotation is declined by the Contracting Officer, the contractor shall return the item “As-Is”. The contractor will be authorized the firm-fixed Test and Evaluation fees established in the schedule.

2.5 Overhaul A 3,000 hour overhaul shall be performed on Trim/Feel Actuators and Series Actuators provided to the contractor with 3,000 hours or more time since overhaul (TSO). A 6,000 hour overhaul shall be performed on Series Actuators provided to the contractor with 6,000 hours or more TSO. The USCG will make the determination on whether or not the 3,000 or 6,000 hour overhaul will be performed on units with less than 3,000 or 6,000 hours TSO.

2.5.1 If the contractor determines that a component sent for repair requires overhaul, the contractor shall immediately provide written notification to the Contracting Officer prior to proceeding. In no case shall the price on the order be exceeded without written authorization from the contracting Officer. Documentation requirements specified for repaired components also apply to overhauled components. Overhaul shall be done as specified by the OEM’s most current component maintenance/overhaul manual. The overhaul shall include any repair necessary to return the asset to a serviceable condition.

2.6

BER

After receipt of a quotation for over and above repair items or overhaul, the Contracting Officer may determine that an item is BER and will provide a written modification to the contractor. The USCG typically considers and item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by that number and will make all final BER determinations. The USCG will provide disposition instructions (either to scrap the item at the contractor’s facility or to return the item to ALC) for all items that are considered BER. The contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence. The contractor will be authorized the firm-fixed Test and Evaluation fees established in the schedule for items returned “As-Is”.

2.7

Failure Data Report

The contractor shall submit a failure data report for each repaired or overhauled component. This report shall include NSN, Part Number, Serial Number, nomenclature, date of repair, purchase order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

2.8

Replacement Parts

The repair prices set forth in this purchase order include all parts that are systematically replaced during repair. The contractor shall submit a listing of all systematically replaced parts and other replacement parts to be utilized in support of the maintenance procedure of each component. The replacement parts listing must show the following information: Item Description, OEM Part Number and Price. Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings.

2.8.1 All replacement parts shall be new (unless the contractor is authorized to utilize a serviceable rotary actuator, P/N 6062-150/15). Serviceable parts are defined as a part or subassembly that has been previously used, but has been reconditioned, repaired, or overhauled so that it is completely functional and ready for use and has the same life expectancy as a new part. The contractor shall notify the Contracting Officer in writing if they will be using a serviceable rotary actuator. The Contracting Officer will provide authorization to proceed with the serviceable rotary actuator on a case by case basis.

2.9

Separately Priced Replacement Parts Pricing for repair components that are not systematically replaced may be incorporated into the order at firm fixed prices. The contractor shall include a list of all separately priced replacement parts as part of their quotation. If this list is not provided with the quotation, the repair price quoted will be considered inclusive of all repair components and will remain the firm-fixed price for the repair.

2.9.1 When separately priced replacement parts are included in the schedule, upon determination that one or more of the separately priced parts is required to complete the required repairs, the contractor shall provide written notification to the Contracting Officer. The inclusion of separately priced replacement parts in the schedule does not guarantee that the USCG will authorize the price increase to include the separately priced part. The USCG will determine whether or not to continue with the repair each time notification if received from the contractor that a separately priced item is required. The Contracting Officer will either issue a modification to the purchase order authorizing use of the separately priced replacement part(s) or if the increase is not authorized the Contracting Officer will provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

2.9.2 The Government reserves the right to provide separately priced replacement parts as Government furnished property on an as-needed basis as determined by the Contracting Officer.

2.10 Corrosion Treatment

During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and FAA Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

2.11 Exclusions – Unusual Damage

Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the H-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. See Section 2.10.

2.11.1 Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling, water immersion or crash damage may dictate an exclusion from the prices specified in the purchase order schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within fifteen (15) calendar days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. The contractor's delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a written determination within thirty (30) days of written notice, as to exclusion validity. The Government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor's delivery obligation shall resume upon receipt of the Contracting Officer's determination.

2.11.2 The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

3.0 Applicable Documents 3.1

Government Documents

3.1.1 FAA Advisory Circular AC 43-4A, dated 25 July 1991, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

3.1.2 FAA Advisory Circular 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents Industry documents consist of any OEM Component Maintenance Manuals (CMM) and other applicable technical specifications applicable to the repair of the components set forth in the Schedule.

3.2.2 Availability of Documents The Contractor must have access to all applicable documents and obtain current editions of all applicable documents for the entire duration of the purchase order. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor purchase order award will be delayed pending receipt of these documents for any offeror.

4.0

Government Property

4.1

Government Furnished Property (GFP)

Actuators requiring service will be will be direct shipped to the contractor’s facility from the ALC and documented using DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag or Form 1348. These documents will accompany and remain with the equipment. Equipment shall be returned to ALC upon completion of the purchase order, unless otherwise directed by the Contracting Officer.

4.2

Government Property Records

Upon receipt, the contractor shall update Government Property Records based on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag or Form 1348 information provided and any discrepancies. The contractor shall account for all end-items received from, and shipped to, the Government. The contractor shall provide a copy of its Government Property Records to the Contracting Officer no later than the 15th of each month. Government Property Records will include the following minimum information:

· Kit/Equipment/Component Description, Part Number, Serial Number

· USCG consignee

· Date received

· Status of purchase order service

· Expected purchase order service completion date

5.0

Improvements

5.1

Service Bulletins

The contractor shall provide the Contracting Officer with copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to affect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate specified in the schedule will be used for Service Bulletins.

5.2

Product Improvements Proposal (PIP)/Engineering Change Proposal (ECP)

The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being overhauled. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The PIP/ECP will then be evaluated by the Short Range Recovery Division’s Engineering and the Contracting Officer. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to purchase order modification. The applicable labor rate specified in the schedule will be used for PIP/ECPs.

6.0 Quality

6.1

Quality Control

The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements, AS9100 or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.2

Warranty

The contractor’s standard commercial warranty practices for repaired items shall apply.

7.0

Records and Reports

7.1

Contractor Verification of Receipt of Components

The contractor shall provide written notification to the Contracting Officer within five (5) calendar days following receipt of component(s). Email notification is acceptable.

7.2

Aviation Computerized Maintenance System (ACMS) Procedures

The components to be repaired under this Purchase Order are tracked in the USCG’s Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals. Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and Component Repair Record (CRR) for each tracked component. The USCG will provide the appropriate forms with each component.

7.2.1

SCHR

The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for 90 calendar days.

7.2.2

CRR

The Contractor shall provide a CRR with the repaired components. The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. The original CRR which includes pre-printed nomenclature, Component End Item number, serial number, part number and current “appropriate maintenance procedures” will be supplied with the part and must be returned with the part.

7.2.2.1 At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for 90 calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request in writing.

7.3

Certificates

All parts repaired under the provisions of this purchase order must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance IAW FAR 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT IN NONPAYMENT.

8.0

Delivery Requirements

8.1

Government Required Delivery for Priced Line Items

The following table shows the required delivery for each priced line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.

0004 0007

8.2 Government Required Delivery for Not Separately Priced (NSP) Line Items

NSP line items represent items that are provided by the Contractor to the USCG at no additional cost. The following table shows the required delivery for each NSP line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.

8.3

F.O.B. Point

The F.O.B. point for shipments under this purchase order is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the purchase order.

9.0

Purchase order Information

9.1

Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

9.2

Shipping Instructions

Unless otherwise specified by the Contracting Officer, deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001

Purchase Order No.

(To be assigned at time of issuance)

9.3

Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the contractor shall expedite repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer, or their representative, if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances. The quantity of AOG units is limited to a maximum of five (5) units in any seven (7) calendar day period.

9.4

Packaging and Preservation

Packaging and preservation shall include the following information:

· Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

· Each individual item or unit must be individually packed in a separate box, carton, or crate.

· The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one (1) year.

· Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

9.5

Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the purchase order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

· NSN

· Part Number

· Nomenclature

· Serial Number

· Purchase Order Number

· Purchase Order Line Item Number

· Contractor’s Name and Address

9.6

Markings of Warranted Items

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include the information below:

· A brief statement that a warranty exists

· The substance of the warranty

· The duration of the warranty

· Who to notify if the supplies are found to be defective

9.7 Inspection and Acceptance

Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

9.7.1 Contractors shall provide a Certificate of Conformance signed by the contractor's authorized representative in accordance with FAR 52.246-15.

10.0 Invoicing

10.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual purchase orders issues under this purchase order, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Purchase Order Number: (To be assigned at time of issuance)

10.2 Payment Information All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items listed on the invoice have been receipted.