STATEMENT_OF_WORK_HSCG38-15-Q-200006.doc

STATEMENT OF WORK

HSCG38-15-Q-200006

1.0 SCOPE

This requirement is for the overhaul of Brake Wheels (National Stock Number (NSN): 1630-01-HS1-2526, Part Number (PN): 5003647-3) that are utilized on the United States Coast Guard’s (USCG’s) MH-65 aircraft. Upon receipt of the Brake Wheel, the contractor shall perform a test and evaluation to determine the condition of the item. Any item whose condition is No Fault Found (NFF) or Beyond Economical Repair (BER) shall be returned to the USCG In Accordance With (IAW) paragraph 5.2. All other items shall be overhauled IAW with this Statement of Work (SOW). Work under this contract shall be performed at the contractor’s facility or a USCG approved subcontractor facility.

2.0 MAJOR TASKS

The contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and test components at the firm fixed price listed in the Schedule.

2.1 Overhaul. Non-Ready For Issue components shall be overhauled and returned to a zero (0) Time Since Overhaul (TSO) unit in RFI condition in accordance with (IAW) with the Original Equipment Manufacturers (OEM’s) minimum functional performance specifications. See 5.1 of the SOW.

2.2 Pricing Exclusions - Unusual Damage. The contractor shall notify the Contracting Officer if a component is considered to be a candidate for exclusion as specified in section 6.2.

2.3 Technical Support Services. The contractor shall provide technical support services to resolve technical, maintenance, reliability, and other product support issues as specified in section 7.1 of the SOW.

2.4 Product Improvement/Engineering Change Proposals. Product Improvement/Engineering Change Proposals may be incorporated as specified in section 8.1 of the SOW.

2.5 Service Bulletins. The contractor shall notify the Contracting Officer if service bulletins are required as specified in section 9.1 of the SOW.

2.6 Reports/Documentation. The contractor shall provide all reports and documentation as specified in section 10.0 of the SOW.

3.0 APPLICABLE DOCUMENTS

3.1 Industry Documents.

3.1.1 OEM Component Maintenance Manuals (CMM) and other applicable technical specifications applicable to overhaul of the components set forth in the Schedule.

3.2 Availability of Government Documents

The documents listed above are available from the USCG. Before obtaining copies of these documents, contractors shall be registered in the Defense Logistics Agency’s Joint Certification Program. More information on this certification can be found at http://www.dlis.dla.mil/jcp/Default.aspx. After ensuring registration, the contractor shall complete DHS Form 11000-6, Sensitive but Unclassified Information Non-Disclosure Agreement (Enclosure 2) and return with a written request to Crystal.G.Taber@uscg.mil. Copies will not be posted to the Federal Business Opportunities website.

3.2.1 The USCG will only release these documents to United States (U.S.) businesses that have followed the above procedures. The documents will not be released to any foreign entity. If the U.S. business plans to release these documents to any foreign entity, they must first provide the USCG with a copy of a valid Technical Assistance Agreement (TAA) and TSP-5 authorizing release to that entity.

4.0 CONTRACTOR REQUIREMENTS

4.1 Contractor shall be a certified Federal Aviation Administration (FAA) Part 145 authorized repair center and have experience in effective inspection, testing, troubleshooting, cleaning, and overhaul of all components included in this contract.

4.2 Contractor shall provide copies of the certifications (e.g. FAA, DOD, OEM etc.) to the email address as specified in section 13.4.2. The contractor shall notify the Contracting Officer verbally and in writing, no later than five (5) calendar days should there be a change in certification status, and disclose all the facts relevant to the change.

4.3 The overhaul of all components under this procurement action must be accomplished IAW with specifications set forth in section 5.1 of the SOW. USCG configuration control requires that applicable service bulletins for all components not previously configured shall not be incorporated without prior written approval from the USCG Contracting Officer.

4.4 The contractor must have access to parts and applicable specifications needed to overhaul components IAW the OEM’s current specifications and procedures.

4.5 The contractor shall provide all necessary functions to perform the services requested. This includes, but is not limited to, parts, material, labor, manuals, tooling, test equipment, engineering services, management, personnel, documentation, preservation, shipping and facilities needed to evaluate and overhaul components at the firm-fixed prices specified. The USCG reserves the right to waive any specifications.

4.6 The contractor must provide an uncontrolled copy of the company’s quality manual.

5.0 OVERHAUL

5.1 Components shall be overhauled to a zero (0) Time Since Overhaul (TSO) condition IAW the applicable chapters of the OEM’s overhaul manual. A DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

5.2 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER) Items. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications, the contractor will be allowed the firm fixed price for test and evaluation. The contractor shall prepare a failure data report in these instances, described in indicating the USCG's reported failure and the fact that no fault was found (NFF) or why the part was found to be beyond economical repair (BER). This report shall be included with the returned component. A copy shall be attached to the invoice.

5.3 Serviceable Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Parts found to be defective shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new.

5.4 Corrosion Treatment. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer’s specifications. If not addressed in the manufacturer’s specifications, the contractor shall utilize best commercial practices.

6.0 PRICING EXCLUSIONS - UNUSUAL DAMAGE

6.1 Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the MH-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. See section 5.4.

6.2 If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within fifteen (15) days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. This notification shall include:

· Identification of the reason for a pricing exclusion (such as “cannibalized parts”).

· A proposal and labor price breakdown for repair of the component.

6.3 The contractor’s delivery obligation for the components shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination (subject to the Disputes Clause, FAR 52.233-1), within thirty (30) days of written notice, as to exclusion validity. The Government retains the right to unilaterally set the price exclusion items in the event an agreement on price cannot be reached. The contractor’s delivery obligation shall resume upon receipt of the Contracting Officer’s determination.

6.4 The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

7.0 TECHNICAL SUPPORT SERVICES

7.1 Upon receipt of a request for a specific task, the contractor shall prepare and submit a proposal to the Contracting Officer. This proposal shall include a breakdown of hours, materials and other costs associated with performance of the task. The labor rate in the schedule for technical support services will apply. Specific deliverables will be identified on individual delivery orders.

7.2 The contractor shall provide up to ten (10) man-hours per quarter, at no additional cost to the USCG, to support the USCG's continuous quality improvement program. In the event that a requested task cannot be completed within ten (10) man-hours per quarter, the contractor shall immediately notify the Contracting Officer that the task cannot be completed within the allotted time frame and provide a preliminary estimate of the time and costs required for completion.

8.0 PRODUCT IMPROVEMENT/ENGINEERING CHANGE PROPOSALS

8.1 The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being repaired. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The labor rate will be as specified in the schedule. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to contract modification.

9.0 SERVICE BULLETINS

9.1 The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to affect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate will be as specified in this contract for service bulletins. The USCG normally incorporates all mandatory service bulletins. The contractor shall provide the Contracting Officer two (2) copies of all service bulletins within ten (10) calendar days of receipt.

10.0 REPORTS/DOCUMENTATION

10.1 Publications/Updates. Within sixty (60) calendar days following contract award, the Contractor shall provide an updated copy of all applicable OEM-approved CMMs for components listed in the schedule. The CMMs shall reflect the latest procedures used in the repair of components. If the contractor determines that current procedures detailed in the CMM should be changed, two (2) copies of recommended changes shall be submitted to the USCG for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMM to the USCG within sixty (60) calendar days of receipt.

10.2 Failure Data Report. The contractor shall submit a failure data report for each overhauled component. This report shall include NSN, PN, nomenclature, date of repair, contract number, delivery order number, line item number, description of the repaired failure, the USCG’s reported failure, a listing of parts overhauled and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

10.3 Government Property Reports. The contractor shall provide Government Property Reports IAW Federal Acquisition Regulation (FAR) Clause 52.245-1.

10.4 Certificate of Conformance/Certificate of Airworthiness. All parts overhauled under the provisions of this contract must be airworthy and suitable for installation on the USCG’s aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance IAW FAR 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL RESULT IN THE NONPAYMENT OF AN INVOICE.

10.5 Contractor Verification of Receipt Components. Within five (5) calendar days following receipt of component(s), the contractor shall provide written notification of the following to the Contracting Officer:

· Date of receipt of component(s); and

· Applicable delivery order and line item number

· Notification via email is acceptable - Email: Alysha.K.Purvis@uscg.mil

11.0 QUALITY ASSURANCE PROVISIONS

11.1 Responsibility for Inspections and Tests. The contractor shall establish inspection system IAW FAA procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

11.2 Inspections. After overhaul is complete, each component shall be inspected/checked IAW CMM procedures unless otherwise specified in the contract or in individual delivery orders.

11.3 Testing. No deviations from test requirements are authorized.

11.4 Final Inspection and Acceptance. Inspection and acceptance shall be performed at destination by local Quality Assurance personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

11.5 Product Quality Deficiencies Report (PQDR). Repaired components found to have deficiencies will be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order and will include a Product Quality Deficiency Report (PQDR). The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer.

12.0 SPECIAL INSTRUCTIONS

12.1 Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the contractor shall expedite overhaul and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and may authorize for reimbursement in these instances.

13.0 CONTRACT INFORMATION

13.1 Delivery Schedule. Delivery of items under this contract is as follows:

Line items 0001 and respective option line items: No later than (NLT) sixty (60) calendar days after receipt of delivery order and component(s).

Line items 0002-0005 and respective option line items: To be determined on individual delivery orders as required utilizing the labor rate shown in the applicable line item.

Line item 0006 and respective option line items: IAW SOW section 10.0.

NOTE: Early deliveries are desired and acceptable.

13.2 F.O.B. Point. The F.O.B. point for shipments under this contract is F.O.B. destination. Prices in the schedule should include all applicable customs/duty/shipping charges.

13.3 Period of Performance. The period of contract performance includes a one-year base period and four one-year option periods, if exercised.

13.4 Shipping Instructions.

13.4.1 Deliverable Items. Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center (ALC)

Receiving Section, Bldg 63

Elizabeth City, NC 27909-5001 Mark for: Contract No. (Assigned Upon Issuance)

Delivery Order No (Assigned Upon Issuance)

13.4.2 Documents, Reports, and Correspondence. Documents, reports, and correspondence shall be emailed to: (Assigned Upon Issuance)

13.5 Packaging and Preservation. The USCG ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut packaging. Each part shall be individually packed in a separate envelope, box, carton, or crate. If crate is used, material must be packaged in such a way that the material does not come in contact directly with wood to avoid wood splinters from penetrating material. Each individual container shall be labeled on the inside with NSN, P/N, S/N, Quantity, Nomenclature, Delivery Order Number/Contract Number. Packing List and Certification/Documentation shall be placed on the outside of individual containers. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

13.6 Marking Instructions. Each individual container shall be legibly stenciled in ½-inch (minimum) letters on the outside with the following information:

· Nomenclature (model or type and item name)

· Serial Number (if applicable)

· National Stock Number

· Contract Number

· Delivery Order/Item Number

· Consignee’s name and address

13.7 Invoicing Instructions. Unless otherwise specified in the schedule or on individual delivery orders issues under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Contract no. (Assigned Upon Issuance)

Delivery Order no. (Assigned Upon Issuance)

13.8 Payment Information. All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.