HSCG38-15-Q-200004_STATEMENT_OF_WORK_2.docx

HSCG38-15-Q-200004

ATTACHMENT 2

REPAIR AND MODIFICATION OF GENERATOR CONTROL UNIT, OVEREXCITATION

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates 100 MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

This requirement is for the test, evaluation, repair and modification of the Generator Control Unit (GCU), Overexcitations , Part Number (P/N) 950-298-1 or GCU, P/N GC-1010-24-9AREVA used on the MH-65 aircraft. Work must be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM). The OEM is Phoenix Aerospace Inc. (CAGE Code 29632). Upon receipt of the GCU, Overexcitations the Contractor shall perform a test and evaluation to determine the condition of the items. Any items found as No Fault Found (NFF) or Beyond Economical Repair (BER) shall be returned to the USCG In Accordance With (IAW) paragraphs 5.3. All other items shall be repaired IAW this Statement of Work (SOW), OEM CMM.

Work shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to test, and repair the components listed in this contract.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

3.1.1 Corrosion Control

Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 7/25/91, Corrosion Control for Aircraft; (NavAir 01-1A-509, Series). A copy of this circular is available at www.faa.gov.

3.1.2 Chemical Agents

FAA Advisory Circular 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products. A copy of this circular is available at www.faa.gov.

3.2 CMM

The CMM is not available from the USCG and must be obtained from the OEM. The contractor is solely responsible for obtaining the OEM’s CMM.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

Contractor shall be either a (1) FAA Approved Repair Facility or (2) equivalent European Aviation Safety Agency (EASA). Approved Repair Facility and an OEM Approved Repair Facility for the components listed in the Schedule of Services. Components repaired and delivered to the Government shall be certified airworthy and ready for installation on a USCG aircraft.

4.1.1 Certifications

Contractor shall provide copies of all certifications (e.g. FAA Repair Station Certificate, EASA Part 145 certificate equivalent, Phoenix Aerospace Inc. authorized repair station certification) for repair and modification with their quote. The Contractor shall notify the Contracting Officer in writing, no later than ten (10) calendar days, when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change.

5.0 REPAIR AND MODIFICATION

5.1 General Repair and Modification

All repairs and modifications shall be IAW with the OEM’s most current CMM and shall also include repair and modification and/or replacement of all related components. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2/1577-3, Unserviceable (Reparable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults.

5.1.2 Failure Data Report

The Contractor shall include a failure data report with each repaired component. This report shall include National Stock Number (NSN), P/N, Serial Number (S/N), nomenclature, date of repair and modification, contract number, Task Order number, line items number, description of the repaired failure, the Coast Guard’s reported failure, a listing of parts repaired and modified, and a listing of parts replaced. REPORT SHALL ALSO INCLUDE SERVICE BULLETINS PREVIOUSLY INCORPORATED AND SERVICE BULLETINS PERFORMED DURING COURSE OF CURRENT REPAIR. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.2 Corrosion

5.2.1 Corrosion Environment

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW the CMM and FAA Advisory Circular AC 43-4A, dated 07/25/1991, Corrosion Control for Aircraft (NavAir 01-1A-509, Series).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the Contracting Officer. Disposition instructions shall be provided via modification to the applicable Task Order.

5.3 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER) Items

5.3.1 Inspection No Fault Found

Components received which when tested indicate a “No Fault Found” situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the CMM. These components require a Failure Data Report which shall be included with the component when it is shipped. The contractor will be entitled to payment of only the established Test and Evaluation Fee established in the Schedule of Supplies/Services under the CLINs 0001a/0002a and subsequent CLINs for each contract period of performance for the component.

5.3.2 BER

In the event an entire assembly is determined to be BER, the Contractor shall provide written notification to the Contracting Officer within fifteen (15) calendar days after receipt of the assembly or component. The notification shall list the Contract Number, Line Item Number, NSN, P/N and S/N with a brief description supporting the determination. The Contracting Officer shall provide disposition instructions via a modification to the contract. When the Contracting Officer has made the determination that the assembly shall be scrapped, the part and the accompanying paperwork must be clearly marked BER and returned to the USCG ALC for proper disposal. The contractor will be entitled to payment of only the established Test and Evaluation Fee established in the Schedule of Supplies/Services under the CLINs 0001a/0002a and subsequent CLINs for each contract period of performance for the component.

5.4 Service Bulletins

5.4.1 Service Bulletin Notification

The Contractor shall notify the Contracting Officer in writing when incorporation of a service bulletin is required within 30 calendar days following receipt of this service bulletin notification. The quote shall contain a list of materials with associated prices, the number of labor hours required, turn-around-time needed to effect the Service Bulletin and any impact on the contract delivery schedule. The Labor Rate shall be at the Firm-Fixed Labor Rates under the CLIN 0003 and subsequent CLINs for each contract period of performance for the component. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the service bulletin, the Contracting Officer will issue a modification to the contract to authorize and incorporate pricing for the change. The Contractor shall not incorporate proposed service bulletins prior to receipt of written authorization from the Contracting Officer.

5.5 Product Improvements/Engineering Changes

The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of GCU, Overexcitation component. (Any such changes would not be expected to affect overall aircraft performance or capability.) These may be provided to the Contracting Officer for consideration and approval. A quote shall also be provided that reflects the contractor’s costs and an incremental charge to be assessed each time the product change is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. The labor rates will be as specified in CLIN 0004 and subsequent CLINs. Upon agreement of the price for incorporation of the change, the Contracting Officer will issue a modification to the contract to authorize and incorporate pricing for the change. The Contractor shall not incorporate proposed product changes prior to receipt of written authorization from the Contracting Officer.

5.6 Pricing Exclusions – Unusual Damage

5.6.1 General

The USCG intends that all components specified in the schedule will be shipped for repair and modification within the firm-fixed prices established in the resulting contract. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must be received for routine repair and modification and upon evaluation any one of the following conditions are discovered:

Obvious misuse Cannibalization Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as Unusually Damaged. The Labor Rate shall be at the Firm-Fixed Labor Rates in CLIN 0005 and subsequent CLINs for each contract period of performance. All other components shall be repaired and modified IAW with the fixed repair prices established in the Schedule of Services.

5.6.2 Unusual Damage Evaluation

When a component is processed for Unusual Damage Evaluation, the Contractor shall immediately notify the Contracting Officer in writing. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to satisfactory condition that meets OEM CMM specifications. The quote shall include the Task Order Number, Line Item Number, NSN, P/N, and S/N of the component. The hourly labor rate shall be charged at the firm-fixed composite hourly labor rate established in Schedule of Services under CLIN 0005 and subsequent CLINs for each contract period of performance. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the Task Order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the Task Order. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified under CLINs 0001a/0002a and subsequent CLINs for each contract period of performance for the Inspection/NFF.

The Contracting Officer shall either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery a Task Order modification will be issued authorizing the repair at the agreed upon terms. If repair is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the un-repaired item. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to appropriate compensation at the Test and Evaluation Fee specified in the Schedule of Services under CLINs 0001a/0002a and subsequent CLINs under each contract period of performance.

5.7 Replacement Parts

5.7.1 Systematically Replaced Parts

The firm fixed repair and modification prices established in the contract shall include all parts that are systematically replaced during repair and modification as required by the CMM.

5.7.2 Non-systematically Replaced Parts

Parts that are not systematically replaced may be separately listed and priced, OR, offerors may quote a firm fixed repair price that includes parts that are not systematically replaced.

5.7.3 Separately Priced Replacement Parts

If a firm fixed repair price quote does not include non-systematic replacement parts, quotes shall include a list of the parts with firm fixed prices for each.

Separately priced replacement parts will be shown in the Schedule of Services as CLINs that will be activated via Task Order Modifications. The Government reserves the right not to fund and authorize replacement parts or additional repair work in which case disposition instructions will be provided by modification to the Task Order.

5.7.2 Serviceable Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing may be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW.

5.7.3 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Quality Assurance – Quality Control System

As a measure of quality the contractor and subcontractors shall be either a Federal Aviation Administration (FAA) Certified repair station or a European Aviation Safety Agency (EASA) Approved Maintenance Organization. The contractor shall have a Quality Control System in place that documents an Inspection Program and describes inspection procedures, quality assurance, inspections personnel and responsibilities, traceability of replacement parts to the original equipment manufacturer, and addresses work performed by any subcontractors. The contractor shall maintain and use the Quality Control System for the life of the contract unless a change in procedures becomes necessary. The contractor shall immediately notify the USCG when there is a change in quality control procedures including describing the change and any impact to contract performance.

6.2 Responsibility for Inspections and Tests

Records of conformance shall be made available or provided for review by the Government upon request. The Government reserves the right to conduct sight visits at Contractor’s facility to verify the existence, adequacy and effectiveness of their system. Upon request of the Government, the Contractor(s) shall forward a copy of their Quality Assurance Manual for review.

6.3 Product Quality Deficiencies Report (PQDR)

Repaired components found to have deficiencies will be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order and will include a Product Quality Deficiency Report (PQDR). The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer.

7.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

7.1 ACMS Documentation

ACMS is the management information system used to schedule and record all Coast Guard aircraft maintenance. The Contractor’s responsibility within ACMS shall include submission of the Component Repair Record (CRR) within five (5) working days of completion of work. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component.

Significant Component History Report (SCHR): the document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated “scrapped”; or returned to ACMS.

Component Repair Record (CRR): records the maintenance performed on a serial number tracked component by the Contractor.

7.2 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component correspond with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

7.3 Component CRRs.

The original CRR, which includes pre-printed identification for each part, will be supplied with the part and must be returned with the part. The following areas of the CRR must be correctly documented: Narrative summary of work performed (cannot include references to an offsite database), facility performing work, facility work order number, date work performed. Mark “appropriate maintenance procedures” completed during repair and authorizing signature. If unsure about which “appropriate maintenance procedures” was completed contact your government representative for clarification. Any original CRR returned not properly completed will not be accepted by the government until a properly completed CRR is received. The Contractor shall retain a copy of the CRR for 90 calendar days. The information provided in the CRR will be used by the USCG to update the component SCHRs.

The Contractor shall provide two copies of the completed CRR as follows:

1. One copy of the CRR shall remain with the material and is to be returned with the component upon completion of the repair.

2. A second copy of the CRR shall be mailed to:

COMMANDING OFFICER

ATTN: ACMS

AVIATION LOGISTIC CENTER

1664 WEEKSVILLE ROAD BLDG 63

ELIZABETH CITY, NC 27909-5001

8.0 DOCUMENTATION REQUIREMENTS

8.1 Contractor Verification of Receipt of Components

(a) All S/N tracked items under this contract will be inspected and accepted by the Contractor. Within five (5) working days following the receipt of component(s), the Contractor shall provide written notification of the following to the Administrative Contract Specialist.

1) Date of receipt of component(s).

2) Confirmation of S/N(s) received, as applicable.

3) Applicable task order and line item number(s)

Notification via email is preferred.

8.2 Monthly Reports

The Contractor shall submit a Monthly Report (to a person designated at contract award) that includes equipment received for repair for the current month, equipment received for repair during previous months and is still in process and equipment shipped/delivered during the report period. The Monthly Report shall be submitted within ten (10) calendar days of the end of each month and shall include the Contract Number, Task Order Number(s), CLINs, Item Name, Part Number, National Stock Number, Date equipment was received at the Contractor’s facility, and estimated delivery date and/or updated status. Electronic submissions compatible with Microsoft Office is acceptable. A Sample Monthly Report format is provided as Attachment Four (4).

8.3 Airworthiness Certification for Repaired Equipment

All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a (1) DD Form 1574 Serviceable Condition Code Tag. (2) The Contractor shall furnish a FAA Form 8130–3 AIRWORTHINESS APPROVAL TAG or equivalent EASA Form 1 for all components. (3) The Contractor shall furnish a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

9.0 SPECIAL INSTRUCTIONS

9.1 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the repair and modification and initiate shipment with seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. air freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G.”

In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor may be notified by the Government in writing of the AOG situation and applicable USCG ALC and will be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair and modification are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair and modification completion. The accelerated repair and modification work will be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, overtime pay, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the Task Order and applicable Task Order Line Item Number will be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

10.0 CONTRACT INFORMATION

10.1 Delivery Schedule/Turn-Around-Time

The required delivery schedule for the GCU, Overexcitation are (90) calendar days After Receipt of Material (ARM) and all required documentation at Contractor’s facility.

Earlier delivery is desired if there are no extra costs to the Government. Turn-around-time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC, Elizabeth City, North Carolina.

10.2 F.o.b. Point

Delivery terms shall be F.o.b Destination from Contractor facility to USCG ALC, Elizabeth City, NC under routine conditions. “Aircraft on Ground (AOG)” urgent requirements may be F.o.b. Origin, if a Tasking Order modification is completed, Freight Prepaid where shipping costs are reimbursable. Shipping costs over $100 must be supported by a copy of the freight bill and shall be annotated on the invoice as a separate charge.

10.3 Period of Performance

The contract duration is one-year base period and four one-year option periods. Services will be purchased via issued Task Orders.

10.4 Shipping Instructions

Deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001

Mark for:

Contract No. ___________________________ (Assigned Upon Issuance)

Task Order No. _________________________ (Assigned Upon Issuance) Documents, reports, and correspondence shall be submitted to the following address:

USCG ALC

Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001 Mark for:

Contract No. _____________________________ (Assigned Upon Issuance)

Task Order No. ___________________________ (Assigned Upon Issuance)

10.5 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local receiving personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance.

10.6 Packaging and Preservation

The USCG ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut packaging. Each part shall be individually packed in a separate envelope, box, carton, or crate. If crate is used, material must be packaged in such a way that the material does not come in contact directly with wood to avoid wood splinters from penetrating material. Each individual container shall be labeled on the inside with NSN, P/N, S/N, Quantity, Nomenclature, Purchase Order Number, and Purchase Order Line Item Number. Packing List and Certification/Documentation shall be placed on the outside of individual containers. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

11.0 MARKING INSTRUCTIONS

11.1 Marking Instructions

Each individual container shall be legibly stenciled letters on the outside with the following information:

· Nomenclature (model or type and item name)

· S/N

· NSN

· Contract Number

· Task Order/Item Number

· Consignee’s name and address

12.0 CONTRACT ADMINISTRATION

12.1 Invoicing Instructions

Unless otherwise specified in the schedule or on Task Orders issues under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG, ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001

Mark for:

Contract No. ______________________________ (Assigned Upon Issuance)

Task Order No. __________________________ (Assigned Upon Issuance)

13.2 Payment Instructions

All payments shall be made electronically IAW FAR 52.232-33. The Contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items listed on the invoice have been receipted.

13.3 Ordering

The following Activity is the only one authorized to place Task Orders against this contract.

Contracting Officer

USCG, ALC

Elizabeth City, NC 27909-5001