SOW_HSCG38-15-Q-200002.docx

Statement of Work (SOW)

HSCG38-15-Q-200002

1.0 SCOPE. A requirement exists for the procurement of AC Generators and AC Generator Control Units and to overhauland repair AC Generator components and return them to ready-for-issue (RFI) condition. Engineering support services and product improvement efforts will also be performed under this contract.

2.0 DEFINITIONS.

2.1 Commercial Catalog Price. Price will be based on the current market price to repair and for replacement parts as required.

2.2 Ready –For-Issue (RFI). The classification RFI indicates a part is airworthy and ready for installation in a Coast Guard aircraft. Parts classified as RFI by the Contractor must have been inspected and returned to service in accordance with the manufacturer’s approved repair process. A Certificate of Conformance must accompany the returned part. Items received after six months after contract award must also have an FFA Form 8130-3 or EASA Form 1, Airworthiness Approval Tag must accompany the returned part.

2.3 Service Bulletins. Service instructions published by the type certificate holder (normally the original equipment manufacturer). Two classes of service bulletin are recognized: Mandatory and Optional. “Mandatory” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions and inspections that could affect safety. “Optional” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions and improvements that are not considered mandatory. “Recommended” service bulletins are considered “Mandatory” for this contract. Instructions that are published by the certificate holder in other approved formats, such as “service letters” are handled in the same manner as service bulletins.

3.0 MAJOR TASKS. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate & repair components at the firm-fixed prices listed in the Schedule.

3.1 Repair. Non-RFI components shall be repaired and returned to RFI condition in accordance with the original equipment manufacturer (OEM) minimum functional performance specifications. See section 5.3 of the Statement of Work (SOW).

3.2 Overhaul Non-RFI components shall be overhauled and returned to RFI condition in accordance with the OEM minimum functional performance specifications. See section 5.4 of the SOW.

4.0 APPLICABLE DOCUMENTS AND SPECIFICATIONS.

4.1 Government Documents.

4.1.1 USCG Technical Orders (T.O.s) that support components set forth in the schedule.

4.1.2 FAA Advisory Circular AC 43-4A dtd 7/25/91, Corrosion Control for Aircraft

4.1.3 Refer to 52.212-1 for instruction son obtaining Government Documents

4.2 Industry Documents.

4.2.1 Original Equipment Manufacturer (OEM) Pacific Scientific Component Maintenance Manuals (CMM) and other applicable technical specifications applicable to the repair/overhaul of the components set forth in the schedule. (Publications listed in attachment 1)

4.2.2 Industry documents are not available from the USCG

4.3 Order of Precedence. In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

USCG specifications and procedures.

OEM specifications and procedures.

4.4 A/C Generator System Product Description. The contractor shall provide a description of the Alternator system and subcomponents.

5.0 – REQUIREMENTS.

5.1 – General.

5.1.1 The contractor shall provide all parts, material, labor, tooling, test equipment and facilities needed to produce, evaluate, and/or repair/overhaul components at the firm-fixed prices specified. The part numbers listed in the schedule are considered to be the “head of family”. The terms of this contract apply to subsequent part number changes for the same part. If the material and labor required to produce, repair, or overhaul the part are significantly different from the head of family, modifications may be issued for the new part numbers.

5.1.2 Certification. The contractor shall maintain Federal Aviation Administration (FAA) or Department of Defense (DOD) certification for manufacture, repair, and overhauls of components identified in the schedule within six months after contract award and maintain it for the entire duration of this contract. The contractor shall provide immediate notification to the Contracting Officer upon loss of required FAA or DOD certification.

5.1.3 OEM Procedures. The contractor must have access to required maintenance, repair, overhaul manuals and modification specifications and performance/test/acceptance criteria and data to ensure that the Alternator components are repaired, overhauled, calibrated and operating in accordance with OEM’s current specifications and procedures approved by the USCG.

5.1.3.1 All repair, overhaul, and inspections of A/C Generators and A/C Generator Control Unit components shall be performed in accordance with the technical publications listed in attachment one (1). In all cases the contractor’s procedures must meet or exceed manufacturer’s specifications.

5.1.3.2 The Government reserves the right to review and modify all production, inspection, repair, and overhaul and test procedures to make them more suitable to the USCG environment. The contractor shall provide written notification to the Contracting Officer no later than fifteen (15) working days following changes to applicable OEM specifications and procedures. In the event the USCG wished to incorporate any such change into the contract, a written contract modification will be issued.

5.2 NewAlternator System Components. The contractor shall provide new production Alternator system components as listed in the schedule. Quantity price breaks are encouraged.

5.3 Repair. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults. The contractor shall perform an inspection function tests and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. AC Generators that have accumulated more than 4800 hours time since overhaul (or time since new) will be overhauled.

5.3.1 No Fault Found (NFF). If after visual and functional inspections and test, a component is found to meet manufacturer’s minimum performance specifications, the contractor will be allowed the firm fixed price reflected in the schedule for a test and evaluation. The contractor shall prepare a failure data report in these instances, indicating the USCG’s reported failure. This report shall be included with the returned component and a copy shall be attached to the invoice.

5.3.2 Minor Repair. A minor repair shall include at least an inspection, bearing replacement, and functional test and return to RFI status. Any AC Generator returned to the repair station for any reason with bearings that have been in service will have the bearings replaced. ACMS code 242005 will be annotated on the Component Repair Record (section 5.8.2.2) to indicate that the bearing has been changed.

5.3.3 Major Repair. A major repair shall include all repair operations required to return the non RFI components to RFI condition. The operations included in the major repair will be estimated based on historical records.

5.3.3.1 Separately Price Replacement Parts. The contractor may designate certain high cost infrequently used parts as separately priced replacement parts. If these parts require replacement during major repair they will be billed separately using the prices listed in the discounted price list (section 5.5.1).

5.3.4 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer’s specifications. If not addressed in the manufacturer’s specifications, the contractor shall utilize best commercial practices.

5.4 Overhaul. AC Generators will be overhauled after 6000 hours in service. Any generator returned to the repair station for any reason that has accumulated more than 4800 hours time since overhaul (or time since new) will be overhauled. Generators will be overhauled in accordance with applicable CMM. Components shall be repaired for the specific fault for which they were returned. The contractor shall perform an inspection and functional tests and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. Asset Computerized Maintenance System code 242005 and 242003 will be annotated on the Component Repair Record (section 5.8.2.2) to indicate that an overhaul has been completed and the bearings have been changed.

5.5 Replacement Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Parts found to be defective or that require replacement by the manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new. The cost for replacement parts that are replaced systematically during repair or overhaul shall be included in the price listed in the schedule for these operations. The cost for replacement parts replaced less frequently will be listed in the discounted price list (section 5.6.1).

5.5.1 Discounted Price List. The discounted price list shall be derived from the manufacturer’s most current commercial catalog minus the best discount offered to any commercial or government customer.

5.5.2 Procure Replacement Parts. The USCG may purchase parts from the discounted price list (section 5.6.1) to support USCG AC Generators.

5.6 Repair Procedures Development. The contractor shall make every effort to develop a repair procedure for component parts when none exists. The contractor shall submit the procedure and proposed price breakdown to the USCG for review and approval prior to implementation. The procedures for developing improvements are listed in the section “Product Improvements/Engineering Changes” (section 5.10).

5.7 Documentation.

5.7.1 Failure Data Report. The contractor shall submit a failure data report for each repaired component. This report shall include National Stock Number (NSN), part number (P/N), serial number (S/N), nomenclature, date of repair, contract number, delivery order number, line item number, description of the repaired failure, the Coast Guards reported failure, a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.7.1.1 Replacement Parts Summary. The contractor shall submit summary listings of all replacement parts utilized in the overhaul, and/or repair of each component. The replacement parts listing shall include the contract number, delivery order number, contractor’s work order number, component serial number, nomenclature, replacement parts listed in numerical order and quantity of each used. This listing shall be submitted electronically annually to the Aviation Logistics Center, ATTN: SRR

5.7.2 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all Coast Guard aircraft maintenance. Tracked components will be shipped with a Significant Component History report (SCHR).

5.7.2.1 Significant Component History Report (SCHR). This records the maintenance history of serial tracked components and remains with its corresponding part until reinstalled on an aircraft or annotated as “scrapped”.

5.7.2.2 Component Repair Record (CRR). This records the maintenance performed on a serial number tracked component by the contractor and enrolls or disenrolls components from ACMS when those components are scrapped, added to or removed from the Coast Guard parts inventory. Within five working days following issuance of a Certificate of Conformance (COC) one (1) copy of the CRR shall be mailed to Commanding Officer, USCG Aviation Logistics Center, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001. The original copy of the CRR shall be packed with the component for return to the USCG ALC.

5.7.2.2.1 ACMS Codes. The following codes will be annotated on the Component Repair Record (CRR):

5.7.3 Certificates. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures or USCG approved alternate procedure for items received after six months of contract award and a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. Each component returned after repair or warranty repair shall be tagged with a DD Form 1574 Serviceable Condition Tag, completed in its entirety. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

5.7.4 Reports.

5.7.4.1 Verification of receipt of components. Within five (5) calendar days following receipt of component(s), the contractor shall provide written notification of the following to the Contracting Officer:

(a) date of receipt of component(s)

(b) confirmation of serial number(s) received; and

(c) applicable delivery order number and line item number

Notification via email or facsimile is acceptable.

5.7.4.2 Material Inspection and receiving Report (DD-250). A copy of the completed Material Inspection and Receiving Report, which shows the following information, shall be attached to each new and repaired Line Replaceable Unit (LRU):

Nomenclature Serial Number Contractors Part Number National Stock Number Contract Number Delivery Order/Item Number Contractor’s Name and Address

5.7.4.3 Government Property. The contractor shall provide government property reports in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.245-70.

5.7.4.4 Subcontracting. The contractor shall provide Subcontracting Reports in accordance with Federal Acquisition Regulation (FAR) Clause 52.219-9.

5.8 Pricing Exclusions – Unusual Damage.

5.8.1 Prices do not include components that have been cannibalized or that are severely damaged due to mishandling, water immersion, or crash damage. Because USCG aircraft are used primarily around salt water at low altitude for search and rescue missions, corrosion is to be anticipated and is considered “normal” for the aircraft. Corrosion does not constitute unusual damage.

5.8.2 If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within 15 days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. This notification shall include:

· Identification of the reason for a pricing exclusion (such as “cannibalized parts”);

· A proposal and price breakdown for repair of the component.

5.8.3 The contractor’s delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination to the Disputes Clause, FAR 52.233-1, within 30 days of written notice, as to exclusion validity. The government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor’s delivery obligation shall resume upon receipt of the Contracting Officer’s determination.

5.8.4 The government will not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless the Contracting Officer has given prior written authorization.

5.8.5 In the event the contractor receives an AC Generator component that has been determined to be beyond economical repair (BER) and permission to scrap is granted IAW Para 7.2, the contractor shall also notify the Contracting Officer and request authority to exchange the scrapped component for a new component. The Contracting Officer shall make a unilateral decision as to the component disposition.

5.9 Product Improvements/Engineering Changes (PIP/EC). The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of Alternator components. These may be provided to the Contracting Officer for consideration and approval. A proposal shall also be provided that reflects and incremental charge to be assessed each time the PIP/ECP is incorporated in the component. The proposal shall include a breakdown of labor hours, material, and other costs. The labor rate will be as specified in the schedule. Upon agreement of the price for incorporation of the change, the Contracting Officer will issue a modification to the contract to authorize and incorporate pricing for the change. The contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer.

5.10 Service Bulletins. The contractor shall advise the Contracting Officer within 10 calendar days of receipt of service bulletins (or other instructions) that may affect USCG components. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. Within 30 calendar days following receipt of notification from the Contracting Officer, the contractor shall submit a detailed proposal for incorporation of service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, an estimated price breakdown of each part and the number of labor hours required. The USCG will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the schedule.

5.11 Technical Performance Access and Disclosure.

5.11.1 Technical Performance General. Information provided under this section will not be disclosed outside of the government without prior written authorization from the party that provided the data. Contractor personnel working for the government will be considered part of the government workforce and provided access to data under nondisclosure agreements. Technical performance disclosure shall be provided until the Alternator are retired from service. The government will ensure that nondisclosure agreements are signed prior to providing data under this contract.

5.11.2 Notification. The contractor shall immediately notify the Contracting Officer Representative upon identification of any quality issue, failure, or situation that could possibly affect the airworthiness of USCG aircraft. Any reported quality issue or failure on the same or similar product reported by any operator will be disclosed to the USCG within twenty-four (24) hours of notification.

5.11.3 Access. USCG personnel shall be provided access to relevant AC Generator technical performance information developed by the OEM. Technical performance information includes information pertaining to flight safety, equipment reliability and delivery performance. Inquiries by USCG technical personnel shall be answered as soon as possible and in no case later than twenty-four (24) hours after requested for flight safety issues. Access will be provided to review manufacturer quality assurance and engineering documentation as required to support USCG flight safety investigations.

5.12 Technical Support Services. Upon receipt of a request for quote for a specific task, the contractor shall prepare and submit a quotation to the Contracting Officer. This quotation shall include a breakdown of hours, materials and other costs associated with performance of the task. The labor rate in the schedule for technical support services will apply. Specific deliverables will be indentified on individual delivery orders.

5.12.1 Technical Support. The contractor shall maintain a permanent presence in the United States, staffed with qualified English speaking technical support personnel. The contractor shall provide up to ten (10) man hours per quarter of technical support at no additional cost to the government. In the event that a requested task cannot be completed within ten (10) man-hours per quarter, the contractor shall immediately notify the Contracting Officer that the task cannot be completed within the allotted timeframe and provide a preliminary estimate of the time and costs required for completion.

5.13 Serialization. Serial numbers shall be assigned and permanently attached in accordance with FAA/DOD approved procedures.

6.0 QUALITY ASSURANCE PROVISIONS.

6.1 Responsibility for Inspections and Tests. The contractor shall establish an inspection system in accordance with FAA and/or DOD procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

6.2 Inspections. After repair and/or overhaul is completed, each component shall be inspected/checked in accordance with CMM procedures unless otherwise specified in the contract or in individual delivery orders.

6.3 Testing. The contractor shall ensure each overhaul and new production Alternator component described in the product description (section 4.4) will undergo full acceptance testing. The acceptance testing required for repair components must include verification of repair of the fault for which it was returned and other testing as required to verify ready to issue status. Acceptance testing shall be conducted in accordance with (IAW) the government approved Acceptance Test Procedure (ATP). The contractor shall submit their ATP to the government for approval. The contractor shall make available to the government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each Alternator. The ATP may be incorporated into the manufacturer’s publications.

6.4 Preliminary Inspection. All parts repaired, overhauled or modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft.

6.5 Final Inspection and Acceptance. Final inspection and acceptance of material under this contract shall be performed at destination by local Receiving personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with a Quality Deficiency Report for repair at no additional cost to the USCG.

6.6 Configuration Management Program. The contractor shall have an established, government verifiable, Configuration Management Program with control systems in place for the complete AC Generator system including configuration identification of each hardware and software configuration item for the contract life.

7.0 SPECIAL INSTRUCTIONS.

7.1 Aircraft on Ground (AOG). Upon notification from the USCG that an AOG situation exists, the contractor shall make every effort to expedite the overhaul/repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G” At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances.

7.2 Scrap Procedures. When an item is determined to be beyond economical repair, the contractor shall notify the Contracting Officer, in writing, of the need to scrap the item. The Contracting officer will issue disposition instructions to the contractor. If the item is authorized for scrapping at the contractor’s facility, the contractor shall provide written notification of date and method of scrapping and the notification shall be sent to USCG, Aviation Logistics Center, Elizabeth City, NC 27909-5001, Attn: SRR Supply Cell, Bldg 75. The notification must reference the contract number, delivery order number, line item number and serial number to be scrapped. All items not authorized for scrapping at the contractor’s facility, shall be returned to the listed address above, marked “SCRAP”.

8.0 PERIOD OF PERFORMANCE. The period of contract performance includes a one (1) year Period of Performance and if exercised, four (4) one (1) year option periods.

9.0 PLACE OF PERFORMANCE. The Government will ship components, freight prepaid, to the contractor’s facility within the United States (except Alaska and Hawaii) to the location specified below:

To be determined at time of award.

10.0 F.O.B. POINT. The F.O.B. for shipments under this contract is F.O.B. destination. Prices in the schedule include all applicable customs, duties, taxes, and shipping charges.

11.0 DELIVERY SCHEDULE. NOTE: Early deliveries are desired and acceptable.

11.1 Government Required Delivery:

CLINS 1-2– No later than (NLT) thirty (30) business days after receipt of delivery order.

CLINS 3-4– No later than (NLT) thirty (30) business days after receipt of delivery order and component.

Verification of Receipt of Component – Due NLT five (5) business days after receipt of component.

12.0 PACKAGING, PRESERVATION AND PACKING.

Packaging and preservation shall include the following information:

· Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

· Each individual item or unit must be individually packed in a separate box, carton, or crate.

· The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one (1) year.

· Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

13.0 MARKING INSTRUCTIONS.

All shipping containers/packages shall be marked for delivery IAW the purchase order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

· NSN

· Part Number

· Nomenclature

· Serial Number

· Purchase Order Number

· Purchase Order Line Item Number

· Contractor’s Name and Address

14.0 SHIPPING INSTRUCTIONS.

Deliverable items shall be shipped to the following address:

USCG Aviation Logistic Center Receiving Section, Building 63 Elizabeth City, NC 27909-5001 Mark for Delivery Order No. (to be assigned at time of award)

Documents, reports and correspondence shall be submitted to the following address:

USCG Aviation Logistic Center SRR Product Line Elizabeth City, NC 27909-5001 Mark for Delivery Order No. (to be assigned at time of award)

15.0 INVOICING.

15.1 Invoicing Instructions.

Unless otherwise specified in the schedule or on individual purchase orders issues under this purchase order, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. A properly completed Commercial Shipping Document shall be attached to the original invoice. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

15.2 Payment Information.

All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been received and receipted for.

16.0 ADMINISTRATION

16.1 The USCG ALC is the only agency authorized to place orders against this contract vehicle.

16.2 The USCG ALC will administer this contract and any delivery orders placed against it.

TECHNICAL PUBLICATIONS

The following manuals, as supplemented by Coast Guard technical instructions, shall govern all work on Coast Guard Alternator components.

1H-65A-11-242001 AC GENERATOR – CMM W/IPL

1H-65A-11-242002 GENERATOR CONTROL UNIT & CURRENT TRANSFOMER – CMM W/IPL

Modification Documentation

Service Bulletins

Service Letter List