HSCG38-14-Q-410013_QA_1.doc.docx
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- Lockout Tagout Procedures
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- HSCG38-14-Q-410013
About this file
Questions regarding the requirement with supplied answers.
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| File | Type | Posted |
|---|---|---|
| FAR_52.212-3_Offeror_Reps_and_Certs-Commercial_Items.pdf | ||
| Synopsis_Solicitation_LOTO_Procedures_USCG.pdf |
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Questions and Answers
HSCG38-14-Q-410013
| Question # |
| Q&A #1 |
| 1 |
| Page 12 references a "desired delivery date" of 30 August 2014. Please confirm that 30 August will be the start date of the 90 day Period of Performance. |
Answer: It is desired that the 90 day period of performance will begin NLT 30 August 2014.
| 2 |
| Do you have an approximate award date? |
Answer: Award is anticipated NLT July 18, 2014.
| 3 |
| What is the total population of industrial machines, which may qualify under the "LOTO" program? |
Answer: The total population is unknown. The Aviation Logistics Center estimates 150 qualifying machines and pricing at CLIN 0001 is to reflect that number. Any qualifying machines identified by the contractor over the quantity of 150 are to be quoted on a per unit basis at CLIN 0002.
| 4 |
| Can a list or description of each "industrial machine" be provided by the ALC? |
Answer: ALC does not have such a list. Development of the list is part of the project. Equipment at ALC will range from large fixed machining equipment to small bench mounted tools.
| 5 |
| While not referenced/stated specifically in the RFQ, can vinyl labels be used, as long as they meet/exceed the durability standards? |
Answer: Yes.
| 6. |
| How many "authorized employees" will require training? |
Answer: The SOW calls for one training session for authorized employees. Prepare for up to 30 employees. Training material shall be developed and provided by the company for the ongoing training of both authorized employees and affected employees for new and annual updates.
| 7 |
| Is there a central maintenance office or POC, who will control - manage this program after it is developed and installed? |
Answer: Yes.
| 8 |
| Is there an incumbent or preferred contractor? If so, who is it? |
Answer: No, this is new work.
| 9 |
| Is this a follow-on to an existing contract or a re-bid/re-write of a |
previous contract? If so, who had the existing/previous contract?
Answer: No, this is new work.
| 10 |
| If a previous contractor existed, is there any reason for you to believe that |
this contractor would not be bidding this RFP?
Answer: N/A
| 11 |
| If a previous contract existed, what was the value of that contract? |
Answer: N/A
| 12 |
| What is your budget for this project? |
Answer: The Government will not reveal the estimate, however based on market research sufficient funds are available.
| 13 |
| The RFQ states a 90 day period of performance (page 10) and a preferred |
completion date of 30 August (page 12). If you receive quotes by June 16, and award shortly thereafter, and work begins in late June or early July, a 90 day period of performance takes this effort into late September or early October. Please confirm your dates and timeline, and indicate whether you’re referring to calendar days or workdays.
Answer: Answer provided at Question 1.
| 12 |
| On page 5, paragraph d(i) states that the annual auditing process is not |
part of the statement of work, yet we are to prepare “ground work” for this. Please explain further exactly what you want the contractor to do.
Answer: Ensure that each printed procedure identifies the machine or equipment for which it was written and has a designated area to document annual inspection date. If vendor also has software which may electronically track this periodic inspection, include the proper scan barcode, QR code or RFID, or other scanning capability on the procedure to potentially incorporate electronic capabilities in the future.
| 13 |
| Have you already identified the machines to undergo LOTO procedures? |
If not, what state of discovery are you at?
Answer: The machines have not been formerly identified. The Government is expecting the comprehensive list to be developed by the contractor.
| 14 |
| Please provide either a list of machines (manufacturer, model, type), or a |
quantity of machines by machine type, that is included in this work effort.
Answer: Answer is provided at Question 4.
| 15 |
| How many personnel do you anticipate being trained (affected and |
authorized)?
Answer: Answer is provided at Question 6.
| 16 |
| Please provide the type of approved LOTO signs and FSN’s where |
applicable.
Answer: Signage is to be based on the contractors recommendation.
| 17 |
| Please provide the number of areas and number of machines that will fall |
under 29 CFR 1910.1000 jurisdiction. Also, if you have clean rooms, please identify the number of rooms and equipment within each.
Answer: No equipment will fall under the Toxic and Hazardous Substances standard as you indicate. There are no clean rooms which will fall under this statement of work.
| 18 |
| What assistance (personnel, drawings, etc.) will be provided to the |
contractor in locating and identifying the LOTO equipment and power interruption positions?
Answer: The Government will identify POC’s to acquire drawings as necessary and to interface with facility engineering personnel as required.
| 19 |
| Will the contractor be allowed access to equipment outside of normal |
working hours? If so, please elaborate.
Answer: Only if necessary to ensure safety of personnel or to avoid an interruption to normal ALC production.
| 20 |
| Will areas be provided for the contractor to stage and secure contractor |
materials?
Answer: An area can be made available for a job box or storage container.
| 21 |
| Are there any areas that may require security clearances and/or escorts? |
How will access to these areas be accomplished?
Answer: No Security Clearance required. Escorts may be required for certain areas and the Government will furnish.
| 22 |
| Define Mounted at Point of Use. Is it the mounting of complete |
procedures or a notification of where to locate a current copy of the procedure prior to proceeding with work?
Answer: It is our intent to mount each procedure at each machine. This may be deviated from if the mounting of an individual procedure is not feasible due to space requirements.
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