Solicitation.doc

HSCG38-12-R-410007

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0501

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG38-12-R-410007

6. SOLICITATION

ISSUE DATE

May 11, 2012

Monique Swinson

b. TELEPHONE NUMBER (no collect calls)

252-335-6643

8. OFFER DUE DATE/ LOCAL TIME

June 11, 2012@ 4:00pm EST

9. ISSUED BY CODE Z50100

USCG, Aviation Logistics Center (ALC)

Attn: Monique Swinson

1664 Weeksville Rd., Bldg. 63, ALD

Elizabeth City, NC 27909

10. THIS ACQUISITION IS

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UNRESTRICTED OR

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SET ASIDE 100% FOR:

SMALL BUSINESS

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EMERGING SMALL

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HUBZONE SMALL

BUSINESS

BUSINESS

SERVICE DISABLED VETERAN-

8(A)

OWNED SMALL BUSINESS

NAICS: 561210

SIZE STANDARD

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

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13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING

14. METHOD OF SOLICITATION

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE Z50100

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Rd.

Elizabeth City, NC 27909

Payment Status 252-335-6852 Email: ALC-Fiscal@uscg.mil

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This Solicitation is to provide administrative, logistical planning, and supply services in support of the Aviation Logistics Center in Elizabeth City, NC in accordance with the statement of work.

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(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

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27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 5.212-3 & 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 42.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

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29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNE30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (Rev. 3/2005)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

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INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

36. PAYMENT

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COMPLETE

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PARTIAL

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FINAL

37. CHECK NUMBER

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PARTIAL FORMCHECKBOX

FINAL

38. S/R ACCOUNT NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42 a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL CONTAINERS

STANDARD FROM 1449 (REV. 3/2005) BACK

CONTINUATION OF SF 1449 – BLOCKS 17B - 25

Block 17B: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in Central Contractor Registration (CCR). To receive award contractor must be registered in Central Contractor Registration (CCR) http://www.ccr.com.

Blocks 19 through 24: See below for Schedule of Supplies/Services and Statement of Work.

This Request for Proposal is issued, in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 15, Contracting by Negotiation. For questions concerning this solicitation contact Monique Swinson, Contract Specialist via email at Monique.Swinson@uscg.mil.

Anticipated Award Date: The contract is expected to be awarded on or about August 1, 2012.

Period of Contract: This contract shall become effective on the date of award, and the ordering period shall continue in effect during the period ending 12 months after date of award unless terminated or extended in accordance with other clauses herein. The Government anticipates exercising two one year option periods.

SCHEDULE OF SUPPLIES/SERVICES: See Schedule of Supplies and Services. Insert unit prices in all CLINs listed in the Schedule unless “NSP” is printed in the Unit Price column for any CLIN. “NSP” in the section means “Not Separately Priced.”

Schedule of Supplies/Services

BASE YEAR – August 1, 2012 – July 31, 2013

EST UNIT TOTAL

CLIN

DESCRIPTION

QTY

UNIT

PRICE

PRICE

Accounting Clerk I Hrs Accounting Clerk I (OT) 10 Hrs Accounting Clerk III Hrs Accounting Clerk III (OT) 10 Hrs Administrative Assistant 3920 Hrs Administrative Assistant (OT) 10 Hrs General Clerk III Hrs General Clerk III (OT) 10 Hrs Material Coordinator

Hrs Material Coordinator (OT) 10 Hrs

011 Stock Clerk

Hrs

012 Stock Clerk (OT)

Hrs

013 Supply Technician

Hrs

Supply Technician (OT) Hrs

015 Supply Technician 2nd Shift Hrs

016 Supply Tech 2nd Shift (OT) 10 Hrs

Tool & Parts Attendants Hrs Tool & Parts Attendants (OT) Hrs Tool & Parts 2nd Shift

Hrs Tool & Parts 2nd Shift (OT) 10 Hrs Travel/Training TBD Hrs $___________ $___________ The below position is not covered by Dept of Labor SCA Wage Determination:

Staff Accountant

Hrs Staff Accountant (OT) Hrs Total Estimated Amount for the Base Year $_________________

Schedule of Supplies/Services

OPTION YEAR ONE (1) – August 1, 2013 – July 31, 2014

EST UNIT TOTAL

CLIN

DESCRIPTION

QTY

UNIT

PRICE

PRICE

Accounting Clerk I Hrs Accounting Clerk I (OT) Hrs Accounting Clerk III Hrs Accounting Clerk III (OT) Hrs Administrative Assistant 3920 Hrs Administrative Assistant (OT) 10 Hrs General Clerk III Hrs General Clerk III (OT) Hrs Material Coordinator

Hrs Material Coordinator (OT) 10 Hrs

1011 Stock Clerk

1012 Stock Clerk (OT)

Hrs

1013 Supply Technician

Hrs

Supply Technician (OT) Hrs

1015 Supply Technician 2nd Shift Hrs

1016 Supply Tech 2nd Shift (OT) 10 Hrs

Tool & Parts Attendants Hrs Tool & Parts Attendants (OT) Hrs Tool & Parts 2nd Shift

Hrs Tool & Parts 2nd Shift (OT) 10 Hrs Travel/Training TBD Hrs $___________ $___________ The below position is not covered by Dept of Labor SCA Wage Determination:

Staff Accountant

Hrs Staff Accountant (OT) Hrs Total Estimated Amount for Option Year One (1) $_________________

Schedule of Supplies/Services

OPTION YEAR TWO (2) – August 1, 2014 – July 31, 2015

EST UNIT TOTAL

CLIN

DESCRIPTION

QTY

UNIT

PRICE

PRICE

Accounting Clerk I Hrs Accounting Clerk I (OT) Hrs Accounting Clerk III Hrs Accounting Clerk III (OT) Hrs Administrative Assistant 3920 Hrs Administrative Assistant (OT) 10 Hrs General Clerk III Hrs General Clerk III (OT) Hrs Material Coordinator Hrs Material Coordinator (OT) 10 Hrs

2011 Stock Clerk

2012 Stock Clerk (OT)

Hrs

2013 Supply Technician

Hrs

Supply Technician (OT) Hrs

2015 Supply Technician 2nd Shift 1960 Hrs

2016 Supply Tech 2nd Shift (OT) 10 Hrs

Tool & Parts Attendants Hrs Tool & Parts Attendants (OT) Hrs Tool & Parts 2nd Shift

Hrs Tool & Parts 2nd Shift (OT) 10 Hrs Travel/Training TBD Hrs $___________ $___________ The below position is not covered by Dept of Labor SCA Wage Determination:

Staff Accountant

Hrs Staff Accountant (OT) Hrs Total Estimated Amount for Option Year Two (2) $_________________

Total Estimated Amount for Base + All Option Years $_________________

STATEMENT OF WORK

1.0

GENERAL

1.1 Purpose

The Aircraft and Industrial Product Lines of the Aviation Logistics Center’s (ALC) primary mission is to conduct Depot level maintenance of USCG Aircraft, and Aircraft flown by other Government Agencies as required. Administrative support is required within all divisions of ALC. Supply support services are also needed to provide assistance in the following divisions: Short Range Recovery (SRR), Medium Range Recovery (MRR), Medium Range Surveillance (MRS), Long Range Surveillance (LRS), and Industrial Operations Division (IOD). The Coast Guard does not have sufficient civilian Government and military personnel to complete required tasks in a timely manner, therefore the Coast Guard will rely on contractor supported services to fully succeed in this effort.

1.2 Scope

This statement of work defines contractor support as providing for administrative support in various positions throughout the ALC. Logistical planning and warehouse/tool room supply support is needed within the hangers and shop environments. This contract will be scalable in nature to include other tasks and services (such as attending meetings, providing additional documentation, etc.) that are not included in this paragraph that the Government may direct on an “as required” basis. All Government directed tasks shall be specific to the operation of assigned aircraft or industrial product line.

1.3 Government Furnished Equipment (GFE)

a. The Government shall provide workspace (including hanger and desk space), adequate furniture, and office supplies necessary to support contract requirements. Any Government furnished equipment must be returned at the completion of this contract.

b. The Contractor will be authorized the use of computer (s), telephones, facsimile, and long distance services in accordance with USCG published guidelines for official business only.

c. The Contractor shall be responsible for damages to Government-provided property in excess of normal wear and tear and shall reimburse the Government for the replacement costs of the furniture and/or repair of the office space. The Contracting Officer’s Representative (COR) will make the determination of damages and submit a report to the Contracting Officer.

1.4

PERSONNEL

1.4.1 Employee Appearance, Conduct and Removal

a. The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the Contracted firm. Employees identification shall not be substituted for station required passes or badges. Employees with duties limited to an office environment may be identified by a desk nameplate only.

b. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner at all times.

c. All personnel shall be fully knowledgeable of and work in compliance with all safety and environmental requirements associated with the work. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed verbal and written orders, operating procedures, training instructions and materials.

d. The Contractor shall immediately remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interest of National Security.

1.4.2 Quality of Workmanship

Unless otherwise specifically provided in this document, the quality of services rendered hereunder shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All services shall be rendered or supervised directly by individuals fully qualified in the relevant profession, trade or field, and hold any licenses required by law.

1.4.3 Minimum Experience

The contractor shall be fully proficient at the required services within 30 calendar days of contract award and shall maintain full proficiency for the life of the contract. To minimize any transition period, all personnel providing services under the contract shall have the following minimum experience: One year engaged in direct support in a logistics and supply warehousing environment. Additionally, at least 1-year experience in Coast Guard (CG) procedures to include proficiency in using the Aviation Logistics Management Information System (ALMIS) and Asset Maintenance Management Information System (AMMIS) is highly desired. These specific minimum experience levels may be waived at the discretion of the Government if comparable experience can be proven.

1.4.4 Conflict of Interest

The contractor shall not employ any person who is an employee of the US Government if that employment would, or would appear to, cause a conflict of interest. The contractor shall not employ on a full or part time basis an employee of the Coast Guard, uniformed or civilian, without the written consent of the COR.

1.4.5 Location of Work

All work will be accomplished at various locations throughout the Coast Guard’s ALC. Positions will be required in multiple buildings to include but not limited to: Buildings 63, 77, 78, 79, 100, DRS Hangars 1 and 2, and other locations on the complex designated by the Government. The Government will provide appropriate office space, supplies, as stated in paragraph 1.3 for work accomplished on the Elizabeth City Complex.

1.4.6 Work Hours

Contractor staff employed full time shall work different hours, depending on the location of the work. The normal working hours are listed below: Occasional deviations from this normal work schedule may be required. The COR shall approve all deviations from this schedule and authorize it in writing prior to actual performance. Any such authorization must be received by the contractor in writing and must indicate that a copy has been provided to the Contracting Officer. At no time shall these deviations exceed 40 hours per week/ 80 hours per two weeks.

(1. General Clerk III) 8:00 a.m. - 4:30 p.m.

(2. General Clerk III) M-F

M-F

(Attendant 1) 7:45 a.m. - 4: 15 p.m.

(Attendant 2) M-F

M-F

(General Clerk III) 7:15 a.m. - 4:15 p.m. (Administrative Assistant) M-F M-F

Overtime work will generally not be authorized; however, on those occasions when the Government determines it is necessary it will be authorized in writing by the Contracting Officer prior to actual performance. Any such authorization must be received by the contractor in writing and must indicate that a copy has been provided to the Contracting Officer. At no time will employees perform work past 1:15 a.m.

Contractor employees shall observe all Federal Holidays; however, any provision for this cost shall be included in the hourly rates and shall not be separately billable. Contractor employees shall take appropriate leave, at no additional cost to the Government, in the event of mandatory plant shutdowns at Aviation Logistics Center’s facilities.

The contractor shall establish a holiday schedule for personnel performing under this contract that exactly coincides with the Government's schedule. Holidays peculiar to or dynamically declared by the Government shall be considered as holidays for contractor personnel and are not billable. Contractor personnel will not perform work on Government holidays. Government holidays include: New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day mandated by this Command, and/or any other day designated by Federal Statute, and/or any other day designated by Executive Order, and/or any other day designated by the President's Proclamation. Coast Guard Day (celebrated annually around August 4th) may consist of a noon to close of business plant shutdown. Contractor employees must use their annual leave/vacation for plant shutdowns. Plant shutdowns are estimated to not exceed 20 hours annually.

1.4.7 Timekeeping

a. Supply Support Labor Hour employees will be required to report daily industrial time charged to the contract by work order or defined codes.

b. USCG Electronic Time Keeping System application: All contractor industrial time for Labor Hour employees will be entered in Qqest Time Data Base. The Contractor shall use the Qqest system utilizing the bar-coding system in job tracking by employee. This system will be maintained on a USCG server located aboard ALC. This information will be used by the Government for cross reference of contractor’s labor invoicing, Earned Value Management (EVM) reporting and to build historical completion times for specific processes. If applicable, ALC work order numbers will be used to match employee contract labor categories to the work accomplished. The Qqest Time Keeping System is not a substitute for a Contractor’s Time Keeping System for payment of employees. The Contractor shall maintain a separate system for this purpose. Limited administrative access to the system will be provided to the contractor’s lead artisan in each workgroup. This limited access will allow generation of reports and the ability to correct entries entered in error.

c. In the event of work occurring in a shop or location not presently serviced by the electronic time keeping system, Labor Hour employees will be required to manually complete a paper production form documenting the work order(s) and time charged to each. These production sheets will be completed daily and a copy left in a designated location for each work center each day. ALC Government or contract employees will pick up daily and manually enter this information. At the end of the work week, the original copy of the production sheet will be submitted.

2.0

TASKS AND REQUIREMENTS

2.1 General

The contractor shall provide administrative and supply support as required for normal operations of the Aviation Logistics Center and other tasks as required by the Government. All material coordinators, supply technicians, tool and parts attendants, and stock clerk /personnel shall have and maintain valid driver’s licenses, forklift, and electric utility vehicles licenses, i.e. pack mule. Forklift and electric vehicle licenses, training, and certification are at the expense of the contractor.

2.2 Security Clearances and Non-disclosure agreements

Contractor personnel performing this work will be given access to Coast Guard information and Databases as required. This access will be permitted to the maximum extent possible. All information used is the exclusive property of the U.S. Coast Guard and may not be released to other organizations or used for other projects without written consent from Commanding Officer, U.S. Coast Guard Aviation Logistics Center. For access to Coast Guard Facilities and IT systems, the following must be adhered to:

DHS Sensitive Systems Policy Directive 4300A section 4.1.1.d states: No contractor personnel shall be granted access to DHS systems without having a favorably adjudicated Background Investigation (BI) as defined in DHS Management Directive 11055, Suitability Screening Requirements for Contractors.

All contractors providing employees that have access to AMMIS/ALMIS, Coast Guard or DHS systems are required to perform an initial financial and criminal background check for each proposed employee in accordance with DHS Sensitive Systems Policy Directive 4300A section 4.1.1.d and DHS Management Directive 11055. The contractor must then certify on company letterhead that the background checks have been conducted and there are no negative financial situations or criminal offenses in that employee’s background. Any adverse information acquired by the contractor on a proposed employee must be reported immediately to the Contracting Officer.

Copies of the background checks, Criminal and Financial, will be held by the contractor in a secure location in the event verification is necessary.

The following information is to be provided on company letterhead and signed by the CEO or designated representative (System Security Officer, Facility Security Officer, etc.):

Name (first, middle initial and last)

Valid Contract Number

Employee ID Number

Background check date

Financial check date

Employment start and end date

Contract start and end date

Company the person works for

Position Title

Division the person works in: ALD

Country of Citizenship Mail to: U. S. Coast Guard

Aviation Logistics Center ALD, Standards and Security Branch, Bldg 63

1664 Weeksville Rd.

Elizabeth City, NC 27909-5001

Email: ALC-ContractorBI@uscg.mil (Preferred)

Note: The contract Start/End Date will be: one year from date of award. Current Contract will be: TBD at award. Division the person(s) works in:

2.3 Contract Ceiling Price

The ceiling price for all labor services and reimbursable travel to be performed under this order will be established by the Contracting Officer in writing at the time of award.

3.0

POSITIONS

For all positions, other duties within the general scope of the position description may be required.

3.1 Accounting Clerk I (01011)

This position is responsible for performing one or more routine accounting clerical operations such as: examining, verifying, and correcting various accounting documents to ensure completeness and accuracy of data in accordance to accounting procedures. Specific tasks/duties are assigned under adequate supervision. Entry-level reconciliation and posting will be assigned under detailed guidance. In most instances, an employee in this position will rely on the supervisors’ instructions. Completed work will be reviewed for accuracy and compliance with procedures.

Education requirements - Must have a high school diploma or equivalent and a minimum of 6 months experience in the accounting field.

3.2 Accounting Clerk III (01013)

Maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts. Typical duties include one or both of the following: Reviews invoices and statements (verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit, determining accounts involved, coding transactions, and processing material through data processing for application in the accounting system); and/or analyzes and reconciles computer printouts with operating unit reports (contacting units and researching causes of discrepancies, and taking action to ensure that accounts balance). Employee resolves problems in recurring assignments in accordance with previous training and experience. Supervisor provides suggestions for handling unusual or nonrecurring transactions. Conformance with requirements and technical soundness of completed work are reviewed by the supervisor or are controlled by mechanisms built into the accounting system.

Education requirements - Must have a high school diploma or equivalent and a minimum of 2 years experience in the accounting field.

3.3 Administrative Assistant (01020)

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to management staff with office management responsibilities to include budgeting, procurement requests, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials, as well as delivery and tracking of procurement requests to the appropriate procurement staff.

3.4 General Clerk III (01113)

This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. The General Clerk III may also direct lower level clerks.

3.5 Material Coordinator (21030)

The Material Coordinator coordinates and expedites flow of material, parts, and assemblies within or between departments in accordance with production and shipping schedules or department supervisors' priorities. In this job, the Material Coordinator reviews production schedules and confers with department supervisors to determine material required or overdue and to locate material, requisitions material and establishes delivery sequences to departments according to job order priorities and anticipated availability of material; arranges for in-plant transfer of materials to meet production schedules, and with department supervisors for repair and assembly of material and its transportation to various departments, and examines material delivered to production departments to verify if type specified.

This Worker may monitor and control movement of material and parts along conveyor system, using remote-control panel board, compute amount of material needed for specific job orders, applying knowledge of product and manufacturing processes and using adding machine; compile report of quantity and type of material on hand, move or transport material from one department to another, using hand or industrial truck; may compile perpetual production records in order to locate material in process of production, using manual or computerized system, and maintain employee records.

3.6 Stock Clerk (21150) The Stock Clerk receives, stores, and issues equipment, materials, supplies, merchandise, foodstuffs, or tools, and compiles stock records of items in stockroom, warehouse or storage yard. This worker sorts, or weighs incoming articles to verify receipt of items on requisition or invoice, examines stock to verify conformance to specifications, stores articles in bins, on floor or on shelves, according to identifying information, such as style, size or type of material, fills orders or issues supplies from stock, prepares periodic, special or perpetual inventory of stock, and requisitions articles to fill incoming orders. This worker also compiles reports on use of stock handling equipment, adjustments of inventory counts and stock records, spoilage of or damage to stock, location changes, and refusal of shipments, may mark identifying codes, figures, or letters on articles, may distribute stock among production workers, keeping records of material issued, may make adjustments or repairs to articles carried in stock, and may cut stock to site to fill order.

3.7 Supply Technician (01410)

This position performs limited aspects of technical supply management work (e.g., inventory management, storage management, cataloging, and property utilization) related to depot, local, or other supply activities. Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations; or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves individual case problems or supply actions. This work may require consideration of program requirements together with specific variations in or from standardized guidelines. Assignments require:

(a) A good working knowledge of the governing supply systems, programs, policies, nomenclature, work methods, manuals, or other established guidelines

(b) An understanding of the needs of the organization serviced

(c) Analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines.

3.8 Tools and Parts Attendant (21210)

This incumbent receives, stores, and issues hand tools, machine tools, dies, replacement parts, shop supplies and equipment, such as measuring devices, in an industrial establishment. The Tools and Parts Attendant does the following keeps records of tools issued to and returned by workers, searches for lost or misplaced tools, prepares periodic inventory or keeps perpetual inventory and requisitions stock as needed, unpacks and stores new equipment; visually inspects tools or measures with micrometer for wear or defects and reports damaged or worn-out equipment to superiors; may coat tools with grease or other preservative, using a brush or spray gun, and may attach identification tags or engrave identifying information on tools and equipment using electric marking tool. Receives, stores, and issues hand tools, machine tools, dies, replacement parts, shop supplies and test equipment, (such as measuring devices), in industrial establishment for Industrial Operations Division (IOD). Maintains records of tools issued to and returned by workers. Maintains records of periodic inventory or keeps perpetual inventory and maintains an adequate supply of quality replacement tools that meet or exceed SAE Aerospace Standards such as AS-954 and AS-4167.

Data and record accountability for the inventory and distribution of tools, dies, replacement parts, shop supplies and test equipment shall be accomplished utilizing the Automated Tool Inventory Control and Tracking System (ATICTS) software or, should use of new database software be mandated by the USCG, the Government will bear the initial cost of training contractor personnel on staff in the implementation of the new software package. Provides paperwork to Government personnel to requisition stock as needed. Identifies tools in the IOD tool room and the mechanics/crew tool boxes with proper numbering system using the electra-etching machine. Builds mechanic/crew tool boxes with proper tools and shadows tools for proper accountability and tool control. Maintains a broken tool report file for two (2) years. Monitor tool quality through Breakage Reports. Issues and logs numbered temporary tags for tools that cannot be immediately replaced (lost or broken). This tag will be placed in the slot from where the tool is missing. The tag will be returned to the Tool Room in exchange for the replacement tool. Ensures all toolboxes and specialty tools issued are properly logged out. Unpacks and stores new tools and test equipment. Visually inspects tools or measures with micrometer for wear or defects and reports damaged or worn-out equipment to appropriate Government personnel. May coat tools with grease or other preservative, using brush or spray gun.

The below referenced position is not subject to the Service Contract Act:

3.9 Staff Accountant This position will use knowledge of various accounting skills, applications and concepts in performing the assigned job duties. These primary duties include but are not limited to creating, reviewing, and compiling of various data; accumulation and preparation of reports associated with financial and non-financial data including but not limited to the Cost Per Flight Hour and the Fully Burdened Labor Rate reports; analysis and summarization of financial and non-financial information; and calculating the overhead rates to be approved and applied in the USCG AMMIS system; maintains and updates documentation used for the Cost per Flight Hour and Fully Burdened Labor Rate reports; and assist with CFO audit tasks and other projects as assigned. Conformance with requirements and technical soundness of completed work will be reviewed by a designated USCG staff member.

Education requirements - A BS in accounting is preferred, or a four-year degree in any discipline with a minimum of 24 hours of college level accounting.

4.0

CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate Government personnel to act as the Contracting Officer’s Representative (COR) to perform functions under the contract such as review and / or inspection and acceptance of services and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor. The designation letter will set forth the authorities and limitations of the COR under the contract. It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract/order. The COR is the point of contact through which the contractor can relay questions and problems of a technical nature to the Contracting Officer. The Contractor shall promptly notify the Contracting Officer in writing of any effort considered to be outside the scope of the contract.

5.0

INSPECTION AND ACCEPTANCE

Inspection of services to be furnished hereunder will be made at destination by the COR at the USCG ALC or other Coast Guard activity as designated by the Contracting Officer. Acceptance of the services to be furnished hereunder will be made at destination by:

U.S. Coast Guard

Aviation Logistics Center

ALD, Procurement Branch

Bldg. 63

Elizabeth City, NC 27909-5001

Attn: Monique Swinson, Contract Specialist

6.0

DELIVERIES OR PERFORMANCE

6.1

PERIOD OF PERFORMANCE

The period of performance for this contract is the base year (date of award through one year from date of award) and two one-year option periods, subject to exercise of options and unless terminated in accordance with other provisions herein. The base year and option periods are listed in the Schedule of Work. The total duration of this contract shall not exceed three years.

6.2

PLACE OF PERFORMANCE

Unless otherwise specified, all work and services will be accomplished at the Coast Guard’s ALC, Buildings 63, 77, 78, 79, 100, DRS Hangars 1 and 2 and other locations on or off the complex in the surrounding area designated by the Government. Differential rates will not be honored regardless of the location of where the work is to be performed. For Service Contract Act purposes, Elizabeth City, North Carolina is located in Pasquotank County.

7.0

CONTRACT ADMINISTRATION DATA

7.1 Invoicing Instructions

Each invoice must contain all the information specified in FAR clause 52.232-25, Prompt Payment. In addition to the requirements specified in 52.232-25, Prompt Payment, the following data must be included on the invoice:

1. The original invoice shall be submitted to the following address:

Chief, Fiscal Branch

USCG, ALC

Bldg 63

Elizabeth City, NC 27909 or electronically submitted (preferred method) Email: ALC-FISCAL@USCG.MIL

2. A breakdown of hours charged according to contract line item shall be supported by submission of time sheets with the assigned Government representative’s signature verifying the time sheet’s accuracy.

3. A breakdown of travel expenses, if any, to include all direct and indirect costs. See paragraph 8.2 for detailed travel instructions. All invoiced travel shall be supported by submission of:

(1) Contractor travel verification form with COR’s signature prior to travel.

(2) Receipts for all claimed travel (i.e.: lodging, airfare, rental car, fuel, tolls, parking, taxi, etc).

(3) Private Owner Vehicle (POV) mileage shall be provided for all trips.

(4) Reference Paragraph 8.2 for additional information concerning allowable travel costs.

Failure to provide the required information shall be cause for rejection of the invoice.

7.2 Address of Correspondence

Unless specified otherwise, all correspondence shall be directed to the Contracting Officer at the following address:

Contracting Officer

USCG/ALC Procurement Branch

Bldg. 63

Elizabeth City, NC 27909-5001

7.3 Ordering Office

Orders against this contract may only be issued by the Contracting Officer, United States Coast Guard, ALC, ALD, Elizabeth City, NC. The Government reserves the right to modify this provision in the future.

7.4 Remittance Address

(a) If contractor’s remittance address is different from that shown in Block No. 17 of page 1, enter such address below:

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, registration and correct EFT information on the Central Contractor Registration (CCR) is required. Please provide the following information about your CCR registration:

Legal Business Name:

Cage Code:

Duns:

7.5 Government Representative

(a) The Contracting Officer may, upon contract award or thereafter, name representatives with titles such as Project Officer, COR(s), Resident Inspector(s), and so on. Such individuals, IF APPOINTED, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals, titles, and stipulate the rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price or delivery schedule of the contract. Only the Contracting Officer is authorized to alter the contract in any manner.

8.0

SPECIAL CONTRACT REQUIREMENTS

8.1 Required Insurance

The Contractor shall procure and maintain insurance during the entire period of performance under this contract, in accordance with FAR 52.228-5, entitled “Insurance – Work on a Government Installation”. The following minimum insurance is required:

(a) Worker’s compensation and Employer’s Liability: As required by applicable Federal and State workers’ compensation and occupational disease statutes.

(b) General liability: Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $200,000 per person and $500,000 per occurrence.

(c) Automobile Liability Insurance: Written on the comprehensive form of policy of at least $200,000 per person for bodily injury and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Prior to commencement of work hereunder, the contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government shall not be effective until thirty days after written notice has been given and approved by the Contracting Officer.

8.2 Travel

Occasional travel of contractor personnel may be required. All travel by contract personnel governed by this statement of work must be pre-approved by the COR. Except as otherwise provided herein, the Contractor shall be reimbursed for travel costs (as defined in FAR 31.205-46) on the basis of actual costs incurred based on receipts without additional overhead or profit. Billable hours shall not exceed 8 per day at the hourly rates established in the contract.

All travel, whether it is within the continental United States or outside the continental United States, shall be accomplished by commercial carrier, privately owned automobile or auto rental and the cost paid by the Contractor. If such commercial transportation is not readily available, transportation will be furnished by the Government, when requested, by means of Government aircraft, vessel or vehicle. In the event the Government agency furnishing such transportation requires payment thereof, the Contractor shall pay the cost thereof and reimbursed pursuant to the terms of this Section. The Government will reimburse the Contractor for domestic transportation on the basis of actual costs if by commercial or Government carrier, plus road and bridge tolls, when travel is performed by private automobile. Auto rental will be reimbursed at actual cost plus road and bridge tolls. Travel at U. S. Military Installations where Government transportation is available and travel performed for personal convenience (including daily travel to and from work) will not be reimbursed hereunder.

The Contractor will be reimbursed for the expense of meals, lodging, transportation between places of lodging or business and places where meals are taken and any other miscellaneous travel and living expense incurred in the performance of this contract. Per Diem will be payable only when the Contractor employee is in an authorized travel status.

8.3 Exercise of Option

As prescribed in FAR Clause 52.217-9, Option to Extend the Term of the Contract, the Government may require the services provided by this contract during the period(s) identified as in the Schedule of Work.

8.4 Damage to Contractor Supplies, Materials, Equipment, and Property

The Government will not be responsible in any way for damages to the contractor’s supplies, materials, equipment and property or to contractor or employees’ personal belongings that are caused by fire, weather, theft, accident, or other disaster/misfortune. The term “contractor” includes subcontractors.

8.5 Personnel Requiring Access to Government Facility

The Contractor shall provide a list of contractor personnel who require access to installation sites during the course of the contract to the Contracting Officer within 10 calendar days after date of award.

8.6 Identification Card/Badge

Every contractor employee shall obtain an Identification Card/Badge (ID Card) from the U.S. Coast Guard Aviation Logistics Center, Personnel Resources Division, Building 63, prior to commencement of work. The term “contractor” includes subcontractors. Prior to start of work, the contractor shall contact the host’s Security Badge Office (252-335-6716) and arrange for security ID cards to be issued to all contractor employees. Each contractor employee shall wear the ID card conspicuously on his/her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the installation if the ID Card is not worn. In the event that a contractor employee loses his/her ID Card, the contractor shall report the lost ID Card to the Contracting Officer and/or the COR who will arrange for replacement ID Cards. The contractor shall return all Government-provided ID Cards to the Government either at the completion of the contract or upon termination of an individual’s employment whichever comes first.

8.7 Vehicle Registration

The contractor shall ensure all contractor-provided vehicles used in performance of this contract and contractor employees’ vehicles to be driven on the installation, to include motorcycles, are registered with the U.S. Coast Guard Support Center, Command Security Office, Building 35, in conformance with local procedures in effect at the time of registration. The term “contractor” includes subcontractors. The Government will not permit access to the installation without proper vehicle identification. Evidence of a valid driver’s license, vehicle registration card, state safety inspection certification, Government-provided ID card, and proof of insurance are required for registration. The contractor shall ensure all installation-issued decals are removed from the vehicles and returned to the installation security office at completion of the contract, termination/completion of employment, or a change in the vehicle used for access to the installation. Motorcycle owners/operators shall comply with all installation requirements. Contractor employees shall maintain insurance on all privately owned vehicles (POV’s) brought on the installation property; the contractor shall maintain insurance on all contractor-owned vehicles brought on the installation property and including rental vehicles.

8.8 Parking and Traffic Control

The Contractor and its employees shall abide by installation parking regulations. The term “Contractor” includes subcontractors. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to state and federal driving regulations and any applicable Coast Guard regulations.

8.9 Safety

a. The Contractor shall develop and maintain a safety program in compliance with Public Law 91-596 Occupational Safety and Health Act (OSHA) Series 1910. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the Contracting Officer. All unsafe incidents shall be immediately reported. A copy of the safety program implemented for a resulting contract shall be provided to ALC’s Safety and Environmental Health Office for review and concurrence.

b. Accident Reporting. The Contractor shall maintain an accurate record of, and shall report to the COR, exposure data and all accidents resulting in death, traumatic injury, or occupational disease, incidental to work performed under this contract.

c. Damage Reporting. The Contractor shall maintain an accurate record of, and shall report to the COR, damage to property, materials, supplies and equipment incidental to work performed under this contract. Damage resulting from Contractor negligence, as determined by the Contracting Officer, shall be the responsibility of the Contractor.

d. Fire Protection. All Contractor personnel shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

e. Environmental Protection. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. The Contractor shall comply with North Carolina Department of Environment and Natural Resources (NCDENR) and Federal Environmental Protection Agency law as it applies to hazardous materials handling, transportation, and waste management. Hazardous waste training is provided by the Government for those employees required to move any hazardous waste. HAZCOM training will be furnished to employees by the contractor.

f. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor shall…