SOW RMTE _ MMR SUPPORT.docx

HC-130J Multi Mode Radar Sustainment Statement of Work

Solicitation # HSCG38-12-R-301001

STATEMENT OF WORK

1. Scope The U.S Coast Guard Aviation Logistics Center (ALC), Long Range Surveillance (LRS) Product Line has a need to issue a contract vehicle for sustainment requirements for supplies and services in support of the mission critical EL/M-2022A Surface Search Multi Mode Radar (MMR) installed on the current and future HC-130J aircraft. Sustainment Items include:

· Line Replaceable Units (LRU) Spare Parts

· Shop Replaceable Units (SRU) Spare Parts

· A Radar Maintenance Test Equipment Bench (RMTE)

· Training on use of the RMTE

· RMTE Documentation

· MMR Field Service Representative (FSR) This Statement of Work defines Contractor support as providing logistics support, field service support, software support, technical publication support, technical training, and engineering support for ALC, the Aviation Technical Training Center (ATTC) and U.S. Coast Guard Air Stations. This includes assisting in the development, technical review and compliance with associated Maintenance Procedure Cards (MPCs), Time Compliance Technical Orders (TCTOs) as well as assisting in the incorporation of OEM technical directives into the Coast Guard's maintenance management information technology systems. In addition, the FSR will participate in Reliability Centered Maintenance (RCM) activities to seek to continuously improve radar system operational availability while reducing maintenance time and overall systems cost.

It is the intent of the Aviation Logistics Center (ALC) to procure Multi Mode Radar (MMR) Line Replaceable Units (LRU’s), Shop Replaceable Units (SRU’s), Radar Maintenance Test Equipment (RMTE) bench and a Field Service Representative for the MMR system, for the United States Coast Guard aircraft through award of a firm-fixed-price indefinite delivery indefinite quantity (IDIQ) commercial item contract. The term of this contract shall be for a one-year base period and four one (1) year renewable options years for a total duration not to exceed five years. Orders will be issued at the discretion of the Contracting Officer on an “as required” basis, subject to availability of funds.

The technical requirements in this statement of work are identified as the minimum acceptable standards of performance. The Contractor shall provide all items in accordance with the appropriate Original Equipment Manufacturers (OEM) specifications’ latest edition. Components delivered to the USCG shall be new and in a ready-for-issue condition.

2. Information

2.1 Definitions

Aircraft on the Ground (AOG) -- Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting repair and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited.

Not Mission Capable (NMC) -- Condition indicating that an operational aircraft is capable of flight but it does not have all systems fully operational. This condition requires that the component be handled as a high priority and that the return be expedited.

Original Equipment Manufacturers (OEM) Manual -- Refers to the OEM’s Repair Specifications and Drawings. It shall include the latest changes.

Unusual Damage -- Items which have been severely damaged due to mishandling or crash damage or in which repairable assemblies have been removed or swapped out. Components that are missing consumable items are not considered to be unusually damaged.

Contracting Officer’s Representative (COR) -- The COR is an authorized representative of the Contracting Officer, however, the COR is NOT authorized to enter into any contractual agreements or approve modifications.

3. Technical Requirements

3.1 LRU/SRU Procurement List

When authorized by the Government, the FSR shall work with the USCG to develop recommended levels of Spare LRUs and shop replaceable units (SRUs). These will be used for pipeline sparing analysis to ensure adequate rotables and consumable parts are maintained to support all Organizational (O-Level) and Depot (D-Level) Level maintenance activities. The FSR shall monitor the utilization rates of SRUs consumed during the repair of LRUs and monitor status of special tools required to support LRU repair.

3.2 Inspection

Inspection and acceptance of material under this contract, to ensure that equipment is in accordance with manufacturer's specifications, shall be performed at destination by local U.S. Coast Guard Receiving section personnel and consist of count and condition only.

3.3 Field Service Representative

The Engineering Services Branch (ESB) of the Engineering Services Division (ESD) of the Aviation Logistics Center (ALC) is the primary support activity for HC-130J Maritime Patrol Radar. This MMR system is the primary sensor for U.S. Coast Guard missions and is considered "mission essential" equipment. This document includes provisions for the sustainment of radar components including operational training and maintenance training. In addition, the ESB is responsible for the interface of the U.S. Coast Guard application of the Maritime Patrol radar with the Contractor. Because of Government personnel turnover and the highly technical nature of the radar system this position is best staffed by an experienced Contractor FSR who understands the HC-130J, surface search radar systems, maintenance systems, U.S. Coast Guard missions, and is able to interact positively with ALC and field technicians.

The Contractor and the Government will collaborate to support the Government’s goal of maximizing the HC-130J EL/M-2022A radar mission capable rate. Both parties will work together to track actual performance so as to gain insight into the effect and interdependencies of various variables and constraints upon the radar mission capable rate. The FSR shall perform quarterly analysis of radar faults and recommend improvement activities for both hardware and software system components.

3.3.1 FSR Qualifications

The Contractor shall provide personnel with the following minimum experience: 10-years engaged in direct maintenance and support of avionics and sensor systems installed on the Lockheed Martin family of aircraft; 5-years of experience with the HC-130J is desired. Additionally, at least 5-years experience in U.S. Coast Guard aeronautical engineering procedures to include maintenance practices as defined in the Aeronautical Engineering Maintenance Management Manual (COMDTINST 13020 – series), and utilization of the components of the Asset Logistics Management Information System (ALMIS) is desired. Previous work experience with both the Lockheed Martin Contractor integration programs and the Israel Aerospace Industries LTD ELTA EL/M-2022A surface search radar are highly desirable. Previous HC-130J aircrew experience is desirable, but not required. However, the FSR must have the ability to act as an observer of the MMR System during flight operations on Coast Guard missions as required by the Government. These specific minimum experience levels may be waived at the discretion of the Government if compatible experience can be proven. The FSR must possess, at all times, a current passport and be available for international travel on an as needed basis in support of deployed aircraft and radar systems. The FSR must possess the ability to speak and write English fluently. The FSR must be eligible to obtain a U.S. Government Computer Access Card (CAC) to enable access to the U.S. Coast Guards computer network.

The contactor shall not employ any person who is an employee of the U.S. Government if that employment would, or would so appear to, cause a conflict of interest. The FSR shall not employ on a full time or part time basis an employee of the U.S. Coast Guard, uniformed or civilian, without the written consent of the Contracting Officer's Representative (COR).

3.4 Monthly Report

A Monthly Report shall be submitted to the assigned USCG COR by the 10th of each month, in Microsoft Office Excel 2007 format, for the number/type of units that were repaired/evaluated, as well as, any trouble areas the FSR has identified during the previous month. This report may be altered, as needed, after mutual agreement between the COR and the vendor.

3.5 Applicable Documents

The U.S. Coast Guard will provide all applicable Government documentation for this support contract. All OEM owned technical data will be provided by the contractor as stated elsewhere in this document.

4. Government Furnished Equipment

The Government shall provide furniture, office supplies (computers, phones) and office space necessary to support contract requirements. The Government shall provide all tools necessary to support contract requirements. All special tools designed, built, or procured in support of this contract are considered property of the Government. All Government furnished tools and equipment must be returned at the completion of the contract. The Contactor will be responsible for providing all other items necessary to complete the requirements of this contract including all necessary and related maintenance and technical documents and manuals.

5. Location of Work

Work will be accomplished at the U.S. Coast Guard's Depot Level Maintenance Facilities, at U.S. Coast Guard Air Stations, at designated forward operating bases in support of deployments, at designated technical meeting sites, or at Contractor designated maintenance facilities. The travel cost incurred by the FSR will be reimbursed by the Government in accordance with FAR 31.205-6. For travel requirements in support of an AOG radar system the Government shall provide the FSR a minimum of 24-hour notice prior to travel execution. For all other travel the Government will provide a minimum of five (5) working day notice prior to travel execution. All travel must be approved in advance by the COR.

The FSRs primary work location will be at the ALC Long Range Surveillance (LRS) Product Line, Elizabeth City, NC in support of the HC-130J Engineering Cell. This includes work on the LRS Product Line, in the ALC Mission System Integration Lab (MSIL), and in the ALC Industrial Operations Division (IOD) Avionics shop in support of radar bench testing requirements. Secondary work location will be at the designated field unit, currently Air Station Elizabeth City, NC (collocated with ALC). Tertiary work locations include travel to participate in Technical Interchange Meetings (TIM), conduct site visits to other Government or Contractor facilities, or as a technical observer during short-term (not to exceed 14 days) pre-planned aircraft deployments.

The FSR shall report to ALC within ninety (90) days after receipt of order. The Contractor shall provide FSR on-site coverage for a shift of eight (8) continuous hours per day, five (5) days per week. The FSR will typically work the same schedule as normal business hours for ALC, which run 0700-1530 hrs Monday through Friday and will observe all United States Federal Holidays. However, the Contractor shall provide on call and/or extended shift field services support, as requested by the COR. The Contractor shall provide the requested service as soon as practicable but no later than three (3) hours after initial contact with the Government. Such on-call or extended shift coverage shall not exceed five (5) occurrences per month in four (4) hour increments, and shall be at no additional cost to the Government.

6. Requirements

6.1 General

FSR responsibilities include:

3) Providing technical assistance in the resolution of field problems related to maintenance or operation of installed equipment / systems.

4) Conducting on-site classroom and hands-on-training for Government personnel in aircraft radar operation, maintenance and safety proficiency.

5) Providing maintenance technical support for the recovery of AOG/NMC radar systems at or away from the ALC.

6) Assisting the Government in the preparation of Product Quality Deficiency Reports (PQDRs). When applicable, a field service trouble report (FSTR) shall be filed to include the PQDR number so as to link the two documents.

7) Performing the duties of onsite Contractor representative for coordinating and investigating radar, technical publications and support equipment issues and aid in the resolution of those issues.

8) Supporting RMTE Operation and Training.

9) Providing Organizational/Depot Level Support.

Organizational maintenance is described as those maintenance practices that are performed at air stations in the field to support ongoing operations. This involves a level of training to address calendar, hourly and cycle maintenance and address unscheduled maintenance for which air station technicians receive specific training at entry level apprentice "A" school and advanced level journeyman "C" schools. In addition O-level support requires the FSR to work with ATTC Elizabeth City, NC, when directed, in the development of O-level courses in support of both “A” and “C” school curriculum.

6.2 Purpose and Use

The Radar Maintenance Test Equipment (RMTE) station is a computer controlled system, used for Intermediate (I) level tests (diagnostic and Acceptance Test Procedure (ATP)), repair (mainly by Shop Repairable Unit (SRU) replacement) and re-tests for each repaired radar Line Replaceable Unit (LRU) of the EL/M-2022A(V)3 MPR systems.

The RMTE also enables operation and testing of the radar system in a Hot Mock-Up (HMU) Environment, in which all MPR LRUs are activated as an operational radar on the aircraft, to verify proper operation. The LRUs tested by the RMTE are:

Antenna (ANT) (Tested in System Configuration) Drive Amplifier Unit (DAU) (Tested in System Configuration) Front End Receiver (FER) (Tested in System Configuration or RP Test) Transmitter (TX) Standalone Radar Processor (RP) Standalone (Partial without FER or complete testing with FER)

MAIN FEATURES OF THE RMTE STATION

PC-based, computer-controlled system that consists of rack-mounted General & Special Purpose Test Equipment (GPTE & SPTE) and Interface Test Adapter (ITA) with jig for each Unit Under Test (UUT).

Standard Test Equipment (STE) (stimulus, measurement, control switching and display) controlled via an IEEE 488 General Purpose Interface Bus (GPIB) or IEEE 802.3 LAN.

ITA’s connected through an Interface Panel according to the UUT to be checked.

Fault isolation procedures, test recording and printing capabilities.

Self-test capability.

TX refresh & Calibration Standard 19-inch racks, operator table and low-bay cabinets including mounting jigs for UUTs, and an ANT jig.

System Level Test Target Injection Test -Synthetic (digital target files) -RF (fixed delay line sampled TX LRU Output i.e. targets at constant range) LRU Level Test

- ATP – Auto and Partial

- Maintenance

- Diagnostics Degauss transmitter (TX) – (Refresh) Test TX serviceability – (Calibration) Align TX Output Power Perform fault verification tests.

Operator Training Software Loading Administrative Maintenance activity recording

6.3 Training

The FSR shall provide Operation and Maintenance Training on the HC-130J Maritime Patrol Radar to include training to students, technicians, sensor operators, ground maintenance crews and pilots. Training will be performed at a mutually agreed upon date and location to include both on-site classroom and hands-on-training. This training shall provide for five (5) days per quarter at eight (8) hours per day for a maximum of forty (40) hours per quarter. The FSR is responsible for identifying all available technical and training information generated by the Contractor to include updates so that the U.S. Coast Guard can evaluate the impact of the information on training development.

6.4 Online Support

When authorized by the Government, the FSR shall provide radar maintenance technical support to air stations and deployed aircraft, and report communications held back to the Government. This includes but is not limited to use of the following communications media:

· Phone calls

· Internet

· Emails with Problem Analysis

· US Mail and Commercial Delivery Services

6.5 Technical Documentation

The FSR shall coordinate dialogue between the Government and Contractor to provide input for updates to existing radar technical documentation in support of U.S. Coast Guard technical data requirements. This includes, but is not limited to: Service Bulletins, Airworthiness Directives and Coast Guard CG-22s.

6.6 System Hot Mockup Bench

When requested by the Government, the FSR shall coordinate and install a system Hot Mockup Unit (HMU) at U.S. Coast Guard preferred locations. The equipment will be Government off the shelf (GOTS), populated by U.S. Coast Guard radar line replaceable units (LRUs), with the FSR providing technical support and training. The HMU shall allow the U.S. Coast Guard to operate a full system in a standalone radar configuration or integrated as a complete system with the video and mission processor (VAMP) lab setup. The HMU bench will allow a first level of fault analysis and verification at an LRU level. The bench operation will be based on the radar internal built-in-test (BIT) capabilities.

6.7 Test Equipment (standard equipment & special purpose equipment)

When requested by the Government, the FSR shall recommend standard and special purpose test equipment that can assist in O-level, D-level, and HMU maintenance actions. The FSR will assist the Coast Guard in the evaluation of proposed equipment as well as evaluation of the logistics support program required to incorporate new equipment into the overall logistics and maintenance program.

When requested and authorized via a separate contract vehicle, additional Field Service Tools (FST) with applicable cables and accessories for special purpose radar maintenance tools adapted to the HC-130J radar configuration to expand the organic maintenance and troubleshooting capability at U.S. Coast Guard Air Stations and ALC may be procured. It shall be the FSR’s responsibility to coordinate these efforts.

6.8 Radar Recording

When requested and authorized via a separate contract vehicle, a radar recording and playback device approved through ALC’s Information Systems Security Officer (ISSO) may be procured. The device shall be capable of being used by the U.S. Coast Guard during both ground and flight operation to collect radar mission and maintenance data for radar playback analysis. The radar recording shall be capable of post mission download from the aircraft and subsequent data transfer to the field unit sensor shop, ALC Mission System Integration Lab (MSIL) and Contractor for concurrent analysis. It shall be the FSR’s responsibility to coordinate these efforts.

6.9 Software Upgrades

When requested and authorized via a separate contract vehicle, software upgrades may be procured. These upgrades will include system improvements by the Contractor as well as new capabilities and enhanced functions requested by the Government. It shall be the FSR’s responsibility to coordinate these efforts.

7. Source of Technical Documents

7.1 U.S. Federal Specifications and Standards

U.S. Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other Government activities, Contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken, PA 19428-2959.

8. Delivery Schedule

8.1 Required Delivery

LRU’s and SRU’s, associated component parts and the RMTE Test Bench, are required 14 months after receipt of the funded delivery order. The FSR is required to report at ALC within 90 days after contract award.

8.2 Preservation, Packaging, and Packing

The Contractor shall preserve, pack, and package in USCG approved containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, handling, shipping, and transportation procedures shall be in accordance with ASTM D3951-95. If commercial practices cannot adequately protect and preserve the equipment, the Contractor shall package, handle, ship, and transport equipment in accordance with MIL-STD-2073-1D. In addition, because ALC is a supply depot, material will be stored and transshipped to various users; therefore material shall be packed and labeled suitable for shipment via land, air or sea. Each individual item or unit must be individually packed in a separate crate.

a) Each individual container shall be labeled on the outside with National Stock Number (NSN), Bar Code of the National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Delivery Order Number and Line Item Number.

b) The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, moisture damage, or decay during warehouse storage for a period of no less than one year.

c) Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

8.3 Marking

The Contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, “Marking for Shipping and Storage.” Failure to mark all packages, boxes, etc., may result in return of shipment at the Contractor’s expense.

Pursuant to the requirements of FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

8.4 Durability

The Contractor shall ensure that all components, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial, or military carriers. The Contractor agrees that any item damaged in shipment from the Contractor will be repaired inclusive of this contract. The Contractor agrees to notify the Contracting Officer via the COR of the existence of any damaged and unusable shipping containers.

8.5 Inspection and Acceptance

Inspection and acceptance shall be performed by USCG, ALC, Warehouse receiving personnel prior to acceptance. Deliverables found to have deficiencies will be reported to the Contractor on Standard Form (SF) 368 Product Quality Deficiency Report (PQDR). The Contractor shall investigate and report findings of the investigation within thirty (30) calendar days after receipt of the PQDR.

At the time of each delivery for supplies or services under this contract, the Contractor shall prepare and furnish to the government a properly completed packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial

Number, (5) Delivery order Number, (6) Line Item Number, and (7) Quantity. One copy of the packaging slip shall be submitted with the shipment and attached to the outside of the shipping carton.

The Contractor shall correct deficiencies in final deliverables at no additional cost to the Government. The turnaround time for correcting any deficiencies will be negotiated between the Contracting Officer and the Contractor.

8.6 Required Certificates

A Certificate of Conformance (COC) in accordance with FAR 52.246-15 is required for each component shipped.

The Contractor is required to ensure applicable aircraft deliverables are in accordance with the National Telecommunications Information Administration (NTIA) document 36521/1, and EDO Subcontracts Data Requirements List (SDRL) No: Item 3, 162 – 0000 – SA004.

The Certificate used shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice. Failure to submit the appropriate certificate will affect timely processing of invoices.

9. Quality Assurance Program

The Contractor shall have a formal Quality Assurance Program or continuous improvement (CI) program in place during the entire period of performance. The Contractor shall submit a copy of their quality assurance manual with their offer. The manual shall be incorporated into the contract and shall remain in effect for the length of the contract.

10. Free On Board (F.O.B.) Point

10.1 All Deliveries shall be F.O.B. Destination.

10.2 Shipping Destinations. Unless otherwise directed by individual delivery orders or modifications, the Contractor shall ship the components to the following address:

MARK FOR: Contract No. HSCG38-12-D-H00016

11. Correspondence

All reports and correspondence shall be directed to the Contracting Officer via the COR at the following address:

Contracting Officer USCG, Aviation Logistics Center LRS Product Line

12. Point of Contact

All questions pertaining to contractual issues shall be addressed to the individual specified in Block 9 of the Standard Form, SF 1449, page one (1) of this document.

13. Ordering

The following activities are the only authorized activities to place delivery orders against this contract:

14. Invoicing Instructions

Unless otherwise specified in the schedule or on individual delivery orders issues under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The invoice SHALL reference the contract number, the delivery order number, delivery order line item, national stock number, part number and serial number. A properly completed Commercial Shipping Document shall be attached to the original invoice. Invoices with travel expenses must include receipts for travel expendtitures of $75 or more. It is preferred and the Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

MARK FOR: Contract No. HSCG38-12-D-H00016

15. Safety Requirements

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subContractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The USCG will NOT provide Contractors with respiratory protection, safety shoes, prescription eyewear, or any other personal items. The USCG will make available consumable personal protection equipment (PPE) of the same quality that is used by USCG employees, to include foam ear protection, disposable gloves, protective clothing, etc. However, the Contractor is solely responsible for ensuring all PPE utilized by its employees meets all OSHA requirements and fully protects its employees. Contractors have the right to provide their own PPE if desired. The USCG will not be responsible for equipment malfunctions or equipment that does not provide necessary protection. In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

15.1 Safety Plan

The Contractor shall submit a copy of their company’s Safety Plan, with their response to the solicitation. The Contractor’s Safety Plan must be approved by the ALC Safety Office prior to contract award. Whenever the Contractor’s Safety Plan is not expressly an evaluation factor prior to contract award, only the Safety Plan submitted by the highest rated offeror will be reviewed by the ALC Safety Office. In the case of non-acceptance, the ALC Safety Office will provide the Contracting Officer with areas that the Contractor needs to re-address before approval. The Contractor will have five (5) working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. If an agreement cannot be reached between ALC and the potential awardee regarding the Safety Plan, the next highest rated offer that is able to provide an acceptable Safety Plan will be selected for contract award.

The Contractor shall implement a Safety Plan that ensures protection of Government personnel and property. The Safety Plan shall consist of, as a minimum:

1. Mishap notification/reporting as defined in Section 15.2 below

2. The items identified in Appendix A of the SOW

3. Name and phone number, of the Contractor’s primary point of contact for safety and health issues for the on-site operation

4. Routine and recurring surveillance to ensure safety requirements of this contract are enforced

5. All Contractor personnel shall be trained in all required OSHA topics and qualified to perform their duties

6. The Contractor shall include a clause in all subcontracts requiring the subContractors to comply with the safety provisions of this contract, as applicable

15.2 Mishap Notification/Reporting

The Contractor shall notify the Contracting Officer’s Representative (COR) or the ALC Safety Office within one (1) hour of all mishaps or incidents. This will include all exposure data and all accidents resulting in death, traumatic injury, or occupational disease, damage to property, materials, supplies and equipment incidental to work performed under this contract. Note: It is the sole responsibility of the Contractor to report recordable injuries of its employees to OSHA.

A written report of the mishap/incident shall be sent within three (3) calendar days to the COR, who shall forward it to the ALC Safety Office. For information not available at the time of initial written report, the Contractor shall provide the remaining information no later than twenty (20) calendar days after the mishap, unless an extension is granted by the ALC Safety Office. Mishap notifications shall contain, as a minimum, the following information:

If requested by the COR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the ALC Safety Office.

15.3 Government-Provided Safety Training

All Contractor employees are subject to up to sixteen (16) hours of mandatory safety training onsite annually. Training will be on the jobsite in 1-2 hour increments. This training in no way relieves the Contractor from developing and maintaining a safety program in accordance with regulations. The Contractor shall be responsible for the safety of its employees.

16. Environmental Hazards

The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000.

16.1 Compliance with Laws and Regulations

The Contractor shall be knowledgeable of and meet or exceed compliance with all applicable federal and state laws and regulations; and certain local laws and ordinances regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

16.2 Notification of Environmental Spills

If the Contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the base fire department or the local emergency response number. The incident must also be reported to the Safety and Environmental Division of the Base Support Center, Elizabeth City and the ALC Safety Office. If the amount released meets or exceeds the reportable quantity as listed in 40 CFR 302, the Contractor or its agent shall immediately notify the National Response Center (1-800-424-8802). The liability for the spill or release of such substances rests solely with the Contractor and its agent. A hazardous material control program shall be in effect to inform employees of potential hazards if and when chemicals are used. The Material Safety Data Sheets (MSDS) will be maintained on file in accordance with OSHA 29 CFR 1910.1200 and will be provided to the employees for review of safety and health information.

16.3 Material Storage and Use

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling, to include both hazardous and non-hazardous materials. All hazardous material shall be stored in an ALC approved location. In the event that any federal, state or local law or regulation directly contradicts the manufacture’s guidelines or professional recommendations, the federal, state or local law or regulation will take precedence.

STATEMENT OF WORK (SOW)

APPENDIX A

SAFETY PLAN REQUIREMENTS For

NOMENCLATURE: ___Multi Mode Radar Spares, Test Bench and Field Svc Rep_

SOLICITATION NUMBER: ___HSCG38-12-R-301001___

DATE: _19Jun2012__________________

PART I

INSTRUCTIONS

The Contractor Safety Plan shall address in detail the items listed below as applicable. Repeating the referenced standard without addressing the company’s specific processes or procedures will not suffice. If task specific procedures are incorporated into a company’s local document, those procedures must be attached to the submitted Safety Plan. Simply referencing the company's local procedure/document in the Safety Plan is not adequate. If the company's local procedure/document is not attached; the submitted Safety Plan will be returned as UNACCEPTABLE.

1. CONTRACTOR SAFETY PLAN: Contractor shall prepare a Safety Plan in accordance with PART I and PART II of this appendix; incorporating the listed elements in PART I and addressing in detail the items checked as “yes” in PART II of this Appendix. The Contractor shall ensure that each element identified below is adequately addressed in detail in the Safety Plan. The plan must be accepted by the Government and will be incorporated into the awarded contract.

A. The Safety Plan shall consist of, as a minimum:

1. Mishap notification/reporting as defined in the Statement of Work

2. A Safety Plan that addresses, as a minimum, the items identified in Part II of this appendix

3. Name, title and phone number, of a person who will be the primary point of contact for safety and health issues for the on-site operation

4. Routine and recurring surveillance, from on-site Contractor personnel, to ensure safety requirements of this contract are enforced

5. After routine or recurring surveillance, a report shall be generated of all noted Contractor deficiencies and a copy of this report be submitted to the Government for review

6. All Contractor personnel shall be trained and qualified to perform their duties and maintain all required OSHA and other applicable training

7. The Contractor shall include a clause in all subcontracts requiring the subContractors to comply with the safety provisions of this contract, as applicable

B. Changes to the Plan. If, during the performance of this contract, changes to the Contractor’s Safety Plan are required by changes to federal, state, local laws, etc., the Contractor shall submit a revised Safety Plan to the Contracting Officer. The same process of review and negotiation (if applicable) involved in the original submission applies to any revision submitted after contract award. The accepted revised Safety Plan shall then be incorporated by contract modification as an attachment or by reference.

PART II

The following checked items are required elements for performance of this contract. The Contractor’s Safety Plan shall address how compliance with these requirements will be ensured. The Safety Plan shall clearly define company procedures on specific tasks/processes, personnel qualifications, required equipment used to accomplish tasks and other necessary requirements to fulfill the checked items for the protection of Government personnel and property. The Contractor’s safety and health plan shall meet, but may exceed the referenced standards.

NOTE: The list below does not encompass all hazards that may be encountered while performing duties at ALC, nor does it reference every instruction, maintenance procedure, Technical Order, etc. that an employee will be required to follow. Employees will have access to all applicable instructions, maintenance procedures and Technical Orders necessary for the performance of their duties after commencement of work. The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. If any task is considered unsafe, the ALC Safety Office shall be notified immediately.

a. _X__Yes, does apply ___ No, does not apply to this contract

Note: MANDATORY for on installation services.

a. PEDESTRIAN CROSSWALKS: All Contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

b. _X__Yes, does apply to this contract ___ No, does not apply to this contract

Note: MANDATORY for on installation services.

b. MOTOR VEHICLES: Contractor shall comply with the standards in USCG COMDTINST M5100.47 (series), COMDTINST M11240.9C (series) and all local instructions. These instructions apply to all persons at any time on the USCG Base Elizabeth City installation and include all leased, owned, or privatized property including housing areas.

Privately Owned Vehicles:

· To obtain the required pass for entry aboard USCG Base Elizabeth City, vehicle operators must possess a valid driver’s license, vehicle registration and proof of automobile insurance.

· All vehicles coming aboard the base are subject to search by Base Police

· All driving rules and regulations are strictly enforced

· All vehicles must stop at the gate

· Obey all posted speed limits

· Turn signals must be used 100 feet before turning

· Seatbelts must be worn at all times

· All children five years of age or younger must be secured in a child safety seat

· Cell phone use while driving is prohibited unless phone is a hands-free devices

· Do not park on grass or in any reserved parking space, including curbs painted yellow

· Do not move or circumvent barricades

· Keep out of all restricted areas, i.e. base housing and permanent personnel quarters

Government Owned Special Purpose Motorized Equipment (SPME)/Ground Support Equipment (GSE):

SPME and GSE shall be used for official duties only. An OF-346 may be required prior to use of any SPME/GSE.

Additional information regarding how this section applies to the contract: ____________

c. __X__Yes, does apply ___ No, does not apply to this contract

c. FOREIGN OBJECT DAMAGE (FOD) Awareness, Prevention and Responsibilities: Contractor shall comply with the standards in: National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program; and all applicable local guidance. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Programs will include covering waste dumpsters, waste hauling trucks, barriers in place to stop migrating FOD from dirt and gravel piles, and end of shift or daily clean-up. The Contractor will brief their personnel at least annually on any FOD requirements. All Contractors, subContractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training from their employer prior to commencement of work. All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable. Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are required. The Safety Plan shall include at a minimum:

__Contractor’s plan to ensure employees have appropriate FOD training prior to commencement of work.

__Contractor’s plan to provide annual briefing on FOD requirements

Additional information regarding how this section applies to the contract: ____________

d. _X__Yes, does apply ___ No, does not apply to this contract

d. PROTECTIVE BARRIERS/WARNING SIGNS: Contractor shall comply with the standards in: 29 CFR 1926, Subpart G, Sections 200, 201 and 202. Barricades must be provided by the Contractor in an area for excavation, open manholes, overhead work, or the protection of personnel from hazardous operations, moving equipment or cranes. Barricades are required to cover holes in the ground properly (e.g.: rigid/protective – 200 pound load capacity for fall protection, red and white rope for warning barricades. The Contractor must barricade the area for overhead work to protect personnel from hazardous operations. For crane operations, the barricaded area must encompass one and one half times the longest extended length of the erected boom. Barricades must be erected before the work begins. If the barricades are in a roadway or walkway, blinking lights must be used after dark. When the work is complete, the barricades must be removed from the job site. Kerosene lamps and open flame pots shall not be used for or with warning signs or devices.

SIGNAGE: Mandatory for Contractors working on an USCG installation. A sign will be prominently posted on the Contractor’s site at the entry/access point and shall contain the following information:

· Company Name

· Contract Number

· Site Superintendent & Phone Number

· Site Safety Rep & Phone Number

Additional information regarding how this section applies to the contract: ____________

e. _X__Yes, does apply ___ No, does not apply to this contract

e. WALKING – WORKING SURFACES: Contractor shall comply with the standards in: 29 CFR 1910, Subpart D and NFPA 101, Life Safety Code. All interior walking and working surfaces which are part of the means of egress shall remain clear at all times and comply with the requirements of NFPA 101. Floors shall be kept in good condition and free of defects that can endanger workers or interfere with the handling of materials. Housekeeping – methods and controls are in place to minimize tripping hazards, the accumulation of flammable/combustible materials, etc. Portable metal ladders – methods and controls are in place to ensure inspection and safe use. Open-sided floors/platforms/runways must be protected and not left uncovered to prevent injury.

Additional information regarding how this section applies to the contract: ____________

f. ___Yes, does apply __X_ No, does not apply to this contract

f. SCAFFOLDING: Contractor shall comply with the standards in: 29 CFR 1910, Subpart D and 29 CFR 1926, Subpart L. Scaffolds are used for persons engaged in work that cannot be done safely from the ground or from solid construction. When a Contractor is supplying their own scaffolding, a competent and qualified person must be on site to make decisions on scaffolding operations. Contractor’s Safety Plan shall address, at a minimum:

Additional information regarding how this section applies to the contract: ____________

g. ___Yes, does apply _X__ No, does not apply to this contract

g. POWERED PLATFORMS, MANLIFTS AND VEHICLE-MOUNTED WORK PLATFORMS: Contractor shall comply with the standards in: 29 CFR 1910, Subpart F. Manlifts are used for the purpose of allowing workers to perform duties at elevated levels. If the Contractor is supplying their own powered platform, manlift or vehicle-mounted work platform, a competent and qualified person must be onsite to make decisions on manlift operations. Note: Fall restraint is the preferred method for fall protection. Contractor’s Safety Plan shall also address:

__ Personal Fall Arrest Systems (PFAS) {body harness, lanyard, lifeline, etc., inspections} __ Manlift – maintenance, inspection, and operation

Additional information regarding how this section applies to the contract: ____________

h. ___Yes, does apply _X__ No, does not apply to this contract

h. AERIAL LIFT EQUIPMENT: Contractor shall comply with the standards in: 29 CFR 1910.66, Subpart F , American National Standards Institute (ANSI) 92.2, ANSI 92.5, ANSI 92.6. Aerial lifts have inherent risks associated with their use. Only trained and qualified personnel shall operate aerial lifts. The following policies, procedures and processes will be adhered to when aerial lifts are used to support a Contractor mission:

(1) Aerial devices shall include the following types of vehicle mounted aerial devices used to elevate personnel to job sites above ground:

· Extendible boom platforms

· Aerial ladders

· Articulating boom platforms

· Vertical towers and a combination of any of the above

above described category regardless of powered or manual.

Additional information regarding how this section applies to the contract: ____________

i. ___Yes, does apply _X__ No, does not apply to this contract

i. CONTRACTOR AERIAL LIFT DEVICES: Contractors shall comply with the standards in: 29 CFR 1910.67, 29 CFR 1926.453, and ANSI 92.2, Standards for Vehicle Mounted Elevating and Rotating Work Platforms. Contractors, subContractors, vendors, commercial delivery companies, and all other private business vehicles will comply with the following requirements while operating any type of aerial lift as described above, while on a USCG installation and on off-site Contractor facilities where USCG work is performed. This includes Contractor owned equipment, leased or rented equipment acquired to support the contractual activities.