SOW_SERVO_102510.doc

HSCG38-11-R-J00001

Attachment A

STATEMENT OF WORK

1.0 SCOPE

This requirement provides for the overhaul to like new condition for the following components on an as-needed basis for the support of Coast Guard’s, MH-60 J/T fleet. Each servo is listed with the assigned national stock number (NSN) and part number (P/N);

Pitch Trim Servo (PTS)

NSN 6615-01-158-5987

P/N 70410-22760-051

Pitch Trim Servo (PTS)

NSN 6615-01-474-6122

P/N 70410-22760-053

Roll Trim Servo (RTS)

NSN 6615-01-158-5986

P/N 70410-22760-050

Yaw Boost Servo (YBS)

NSN 6615-01-158-5985

P/N 70410-22910-045 The contractor shall provide all necessary parts, material, labor, tooling, repair and overhaul manuals, test equipment and facilities to evaluate and overhaul each component listed above for the Coast Guard fleet of MH-60 J/T helicopters, as necessary to conform with the requirements of this Statement of Work (SOW) at the firm-fixed-pricing established in the contract schedule. The contractor shall provide the data and documentation requirements specified as part of this SOW.

2.0 APPLICABLE DOCUMENTS AND DEFINITIONS

The work shall be in accordance with the current original equipment manufacturers (OEM) specifications and government depot maintenance manuals except where noted herein. The contractor must have access to all needed maintenance, repair and overhaul manuals and performance/test/acceptance criteria and data to ensure that equipment is overhauled/modified, calibrated and operating in accordance with the OEM’s current specifications and current government depot maintenance manuals.

Repair - Repair shall include the replacement of broken parts and the removal of any foreign matter or debris. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair the efficiency or safe operation of the part, unless otherwise directed by the technical directives specified. Corrosion removal and treatment of affected areas shall be accomplished in accordance with the Component Maintenance Manuals. Replacement parts found to be defective shall be replaced as specified in the OEM manuals or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be factory new.

Overhaul – The process of disassembly sufficient to inspect all the operating components and the basic end article. It includes repair, replacement or servicing as necessary followed by reassembly and testing. Upon completion of the overhaul process, the component or end article will be capable of performing its intended service life or tour.

Cannibalized - Items covered in the contract in which integral parts are missing when the components are provided to the contractor for overhaul. Items covered in this contract which is received by the contractor missing consumable components are not considered to be cannibalized.

Modifications - To make basic fundamental changes on items specified in the schedule when required by the Contracting Officer. The vendor shall include the part number affixed to the modification. The contractor must be able to perform upgrades/modifications at the same time as the OEM, if contractor is other than the OEM. These modifications will be initiated by OEM service bulletins or Aviation Logistic Center (ALC) engineering changes.

Aircraft on Ground (AOG) - An “AOG” condition indicates that an otherwise operational aircraft is temporarily grounded awaiting overhaul and return of the part. This condition requires the part be handled as a high priority and that its return be expedited.

3.0 REQUIREMENTS

3.1 The information contained in this SOW is not intended to be all-inclusive or to detract from procedures outlined in the OEM specifications except where noted herein.

Naval Air Systems Command Technical Manual AN-300QA-MDB-000, Depot Maintenance with Illustrated Parts Breakdown, Pitch Trim Actuator Assembly dated March 31, 1988 is applicable to the PTS; Naval Air Systems Command Technical Manual AN-300QA-MDB-300, Depot Maintenance with Illustrated Parts Breakdown, Roll Trim Actuator Assembly dated March 31, 1988 is applicable to the RTS; Naval Air Systems Command Technical Manual AN-100QA-140-200, Intermediate Maintenance with Illustrated Parts Breakdown, Collective and Yaw Boost Servo Assembly dated August 30, 1996 is applicable to the YBS; and the Naval Air Systems Command Technical Manual AN-355QA-MDB-200, Depot Maintenance with Illustrated Parts Breakdown, SAS Actuator Assembly dated January 31, 1998 is applicable to the SAS Actuator. The latest change revision for each technical manual listed shall be used in the performance of this contract.

The contractor shall obtain Naval Air Systems Command Technical Manuals by completing the requirements outlined in Naval Air Systems Command Technical Manual Program 00-25-100 dated December 1, 2009. Where applicable, the Export Control Act shall apply when noted on the front cover of the prescribed technical manual.

The contractor shall provide all necessary parts, material, labor, tooling, repair and overhaul manuals, test equipment and facilities to evaluate and overhaul the components listed in section 1.0 for the Coast Guard fleet of MH-60 J/T helicopters. The contractor must have access to all needed maintenance, repair and overhaul manuals and performance/test/acceptance criteria and data to ensure that equipment is overhauled/modified and operating in accordance with the OEM’s current specifications and government manuals listed above. The components shall be overhauled and returned to serviceable condition in accordance with the most current OEM’s specifications and drawings.

3.2 The SAS Actuator (SAS) and the components listed in section 1.0 are flight critical. Serial numbers for the PTS, RTS, YBS, and SAS are entered into the Coast Guard’s Aviation Computerized Maintenance System (ACMS) for tracking. Upon receipt of these components, the contractor shall notify the Contracting Officer, Medium Recovery Response (MRR) Supply Cell, in writing of the date of receipt, and shall confirm the serial number(s) of the item(s) received and the applicable task order number. Notification by facsimile or email is acceptable: submit to (252) 335-6790, ATTN: Contracting Officer MRR Supply Cell. The Email address will be provided by the Contracting Officer.

3.3 The Coast Guard utilizes a serial number tracking system for flight critical safety items and places a high priority on parts integrity within those components. As a result, any part which is determined to be in a serviceable condition shall be reused in the servo(s) from which it was removed, if practical. Part and serial number integrity documentation are required under this contract. The contractor shall perform a visual inspection of the equipment and correct deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts.

3.4 Coast Guard aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on equipment to be overhauled under this contract. During inspection and functional test, the presence of corrosion in a servo, pump or component thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished in accordance with the OEM’s current specifications and drawings and government depot maintenance manuals.

Upon inspection of the PTS, RTS, and YBS listed in 1.0 at the contractor’s facility, the contractor shall determine if the life limited subparts contained within each servo requires replacement. Examples of this mandatory subpart would include, but not be limited to:

The SAS, NSN 1560-01-129-1256, P/N 70410-02500-049, is found on each PTS, RTS, and YBS. The SAS is a life limited component requiring mandatory replacement at 13,000 hours. The contractor shall inspect the SAS against ACMS records for the remaining hours of life on it prior to induction. If the hours remaining are less than 2000 hours, the contractor shall contact the Contracting Officer for replacement instructions.

The Coast Guard shall retain the option to provide a replacement SAS at no additional cost for contractor installation or purchase a new SAS directly from the contractor. Purchasing from the contractor will require prior approval by the Contracting Officer before installation. The contractor shall be allowed the additional compensation for any new SAS purchased under this contract. The scrapped SAS will be disposed of in accordance with Coast Guard instructions at the contractor’s facility; ALC Instruction 4100.1 Material Disposal Procedures dated August 15, 2008.

3.5 The contractor shall notify the Contracting Officer when changes are made to the OEM’s specifications or drawings which are applicable to equipment contained in the schedule of this contract. Such notification shall include the nature of the change and details sufficient for the Coast Guard to evaluate the scope and impact of the change. Prior approval to perform in accordance with revised specifications/drawings shall be obtained from the Contracting Officer. The Coast Guard reserves the right to waive any specification.

3.6 Once an item contained in the schedule has been restored to an operable condition, the contractor shall remove the unserviceable tag DD FORM 1577-2 from the item.

3.7 Naval Aviation Inventory Control Point / Coast Guard Certification

The offerors shall be certified by the prospective inventory control point or the Coast Guard to perform the technical requirements of this SOW. The components contained in section 1.0 are critical safety items and only Navy/Coast Guard approved overhaul sources will be considered. The Naval Aviation Inventory Control Point, Philadelphia, PA is the Primary Inventory Control Activity for the servos. The Navy and the Coast Guard have the authority and responsibility to certify sources of supply for overhauling these components.

4.0 SERVICE BULLETINS, MODIFICATIONS, ENGINEERING CHANGE PROPOSALS (ECPs), LOCAL ENGINEERING CHANGE PROPOSALS (LECPs), TIME COMPLIANCE TECHNICAL ORDERS (TCTO)

4.1 The Contracting Officer shall notify the contractor in writing of items requiring incorporation of a Service Bulletin, Modification, ECP, LECP, or TCTO. Upon receiving such notice, the contractor shall submit within thirty (30) calendar days a firm-fixed-price proposal for an incremental charge to be assessed each time the service bulletin or change is incorporated into a component. The proposal shall contain a breakdown of material and labor costs based upon the firm fixed labor rates and material factors. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the overhaul facility if the service bulletin has not already been incorporated. When service bulletin incorporation changes the part number of the item contained in this schedule, the new part number and NSN (if applicable) will be added to the contract.

5.0 OBSOLETE PARTS OR PROCESSES

5.1 In the event certain parts or processes become obsolete, the contractor shall, within thirty (30) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to complete the overhaul.

Such estimates shall include nomenclature, P/N, cost, quantity of replacement parts, and total labor hours. The contractor shall verify cost of parts with invoices or catalogs. The contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of notice to the Contracting Officer. The Contracting Officer will, (within thirty (30) calendar days after receipt of the contractor’s written estimate) make a written determination as to the disposition of the component. After the Contracting Officer’s disposition instructions, the contractor shall have thirty (30) calendar days for delivery.

6.0 CONDEMNED PARTS AND MATERIAL

6.1 All non-repairable/scrap parts replaced during overhaul/modification including the end item shall be scrapped (rendered unusable to the point they cannot be returned to service) in accordance with the ALC Instruction 4100.1, Aviation Logistics Center Material Disposal Procedures.

The contractor shall submit a letter to ALC on corporate letterhead stating the part or parts have been mutilated. The letter shall include the applicable serial number, NSN, P/N, quantity, and be signed and dated by the Government’s Inspector.

7.0 REPORTING REQUIREMENTS

7.1 The contractor shall submit monthly production reports to the Supply Cell Leader and Contracting Officer no later than the tenth calendar day of the each month. A production report shall provide the status of contract line items received, being overhauled, or shipped during the monthly reporting period. Any format is acceptable as long as the report provides the following information; nomenclature; part number, national stock number, serial number, delivery order and contract line item number, receipt date at contractor’s facility, date inducted for overhaul, date scheduled for delivery, total days in work, if the part is late and any comments.

Notification by facsimile or email is acceptable; however email is the preferred method. Submit to (252) 335-6790, ATTN: MRR Supply Cell Leader. The email address will be provided by the Contracting Officer at time of award.

8.0 ACMS COMPONENT REPAIR RECORD (CRR)

8.1 The ACMS is a computerized system used to record maintenance of aircraft components and assemblies. The PTS, RTS, YBS, and SAS are subject to the ACMS requirements contained in this SOW. Every servo and SAS is serial number tracked and shipped to the contractor’s facility with a Significant Component History Record (SCHR) and a CRR. The contractor’s responsibilities with ACMS consist of submission of required forms as outlined herein.

The contractor shall verify the SCHR and CRR and ensure they correspond with the correct servo/SAS part number and serial number. All discrepancies shall be reported to the Contracting Officer prior to performance of work. The contractor shall complete the CRR. The original copy of the CRR shall be mailed to Engineering Services Division, ACMS Tracking, Bldg. 78, Aviation Logistics Center, Elizabeth City, NC 27909-5001 and a copy shall be shipped with the overhauled assembly. The contractor shall maintain a copy of each complete CRR for a period of ninety (90) days.

9.0 WARRANTY PROGRAM

9.1 In accordance with FAR 52.212-4 Contract Terms and Conditions-Commercial Items (March 2009) the contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

10.0 PRESERVATION, PACKAGING, AND MARKING

10.1 ASTM STANDARDS

Packaging, handling, shipping, and transportation procedures shall be in accordance with ASTM D3951-98 (Reapproved 2004) Standard Practice for Commercial Packaging. If commercial practices cannot adequately protect and preserve the equipment, the contractor shall package, handle, ship and transport equipment in accordance with MIL-STD-2073-1D Standard Practice for Military Packaging dated December 15, 1999.

10.2 DURABILITY

The contractor shall ensure that all deliverables, when packed in separate shipping containers, will be capable of being transported on standard transportation systems, commercial or military carriers. The contractor shall preserve, package, and mark the containers to ensure complete delivery at destination without damage or deterioration due to the hazards of shipping, handling or storage.

10.3 PRESERVATION, PACKAGING AND MARKING NONCOMPLIANCE

The contractor will be notified by the Contracting Officer when noncompliances with any of the requirements set forth are noted so that corrective action may be taken. The contractor shall, within 24 hours after such notification, give the Contracting Officer disposition instructions for such items. If the contractor elects for the Coast Guard to correct the deficiency, the Coast Guard may assess the actual costs for correcting the deficiency. The contractor agrees that the total costs may be deducted from the invoiced amount prior to payment. An estimate of the actual cost to correct the noted deficiencies will be provided to the contractor by the Contracting Officer via modification.

10.4 MARKING OF SHIPMENTS

Shipments shall be marked in accordance with the current edition of MIL-STD-129P and the latest change revision, Military Marking for Shipment and Storage dated September 19, 2007. ALC is a supply depot, material will be stored and transshipped to various users; therefore material shall be packed and labeled suitable for shipment via land, air or sea. The following requirements apply:

a) Each individual contract line item shall be individually packed in a separate shipping container.

b) Each individual container shall be labeled on the outside with National Stock Number, Bar Code of the National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Delivery Order Number and Line Item Number.

c) The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of at least one year.

d) Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

e) When the contractor is responding to an AOG situation, the outside of the shipping container shall be marked in highly visible lettering at least two inches high, “AOG”.

10.5 MARKINGS OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

10.6 MATERIAL INSPECTION AND RECEIVING REPORT

At the time of each delivery for supplies under this contract, the contractor shall prepare and furnish to the Coast Guard a properly completed DD Form 250 Material Inspection and Receiving Report or Commercial Bill of Lading.

The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Contract Number, (6) Delivery Order Number, (7) Line Item Number, and (8) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton; one copy shall be sent to the Contracting Officer upon shipment and shall be clearly marked “Information Only”; and one copy shall be attached to the original invoice when submitted to the payment office.

11.0 INSPECTION AND ACCEPTANCE

11.1 USCG INSPECTION AND ACCEPTANCE (F.O.B. Point)

Final inspection and acceptance shall be performed by the Defense Contract Management Agency representative at the contractor’s facility if available. Inspection and Acceptance shall be in accordance with 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009). Prices in the Schedule include all applicable customs, duties, taxes, and shipping charges.

11.2 AIRWORTHINESS OR CONFORMANCE CERTIFICATION

All aircraft parts shall be ready for issue after repair/overhaul/modification and must be airworthy and suitable for installation on Coast Guard aircraft.

11.3 REQUIRED CERTIFICATES

The contractor shall furnish a Certificate of Conformance (COC) in accordance with FAR 52.246-15 for each component shipped. The COC shall be affixed to the outside of the shipping container.

11.4 QUALITY DEFICIENCY REPORTING

Repaired, overhauled or modified items found to have deficiencies may be reported on Standard Form SF 368, Product Quality Deficiency Report, to the contractor for investigation or through the contractor’s commercial warranty claim process. The direction for handling discrepancies shall be determined by the Coast Guard Contracting Officer. The contractor shall report all findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit by the Contracting Officer.

11.5 NOTIFICATION REQUIREMENTS FOR NONCOMPLIANCE

If the contractor cannot certify as required in Section 11.2, they shall immediately and prior to any work being initiated, notify the Contracting Officer.

11.6 QUALITY CONTROL AND QUALITY ASSURANCE

The contractor shall be ISO 9001/14001 Certified during the entire period of performance. A copy of the ISO certificate shall be submitted with the offer.

11.7 NAVAL INVENTORY CONTROL POINT (NAVICP) / COAST GUARD CERTIFIED

The PTS, RTS, YBS, and SAS are critical safety items (CSI) and only Navy or Coast Guard approved sources of supply will be authorized to overhaul these servos. The contractor and all intended subcontractors must be NAVICP or Coast Guard certified to perform any overhaul work applicable to this SOW.

12.0 DELIVERY SCHEDULE

12.1 For the base period of the contract, the contractor shall return all repaired, overhauled or modified servos to the Coast Guard within sixty (60) calendar days after receipt of material. For the option periods, if exercised, the contractor shall provide all servos at the same delivery schedule as the base year.

The Coast Guard desires early deliveries therefore early shipments are encouraged as long as no additional costs are incurred by the Coast Guard. All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) in accordance with FAR 52.212-4 (f) excusable delays. If nonperformance is not covered by an excusable delay the contractor and the Contracting Officer shall negotiate the consideration for the approval of the extended delivery date at which time a modification to the delivery order will be issued to reflect the consideration and the extension.

12.2 URGENT REQUIREMENTS

AOG status necessitates a special schedule. In the event an AOG status occurs as a result of a lack of any of the components specified in the Schedule, within 24 hours of request by the Coast Guard, the contractor shall provide a response regarding availability of units and requirements to expedite shipment. The Contracting Officer may issue a delivery order modification authorizing additional funding as agreed to by the Coast Guard and the contractor necessary to accomplish the expedited overhaul. Material shall be shipped by the fastest traceable means, i.e., air freight, next day delivery. The shipping container shall be marked on the outside, in a highly visible method in letters at least 2 inches high, “AOG”. Expedited shipping charges for AOG situations will be paid by the USCG. An AOG situation may require that the contractor ship directly to the USCG field unit.

13.0 DELIVERY OF REPORTS

The original copy of ACMS CRR shall be mailed to Engineering Services Division (ESD), ACMS Tracking, USCG Aviation Logistics Center, Bldg. 78, Elizabeth City, NC 27909-5001 and a copy shall be shipped with the overhauled assembly. Evaluations and reports, not otherwise specified, shall be shipped within the time limits and to the address in Section 14.1.

14.0 CONTRACT ADMINISTRATION DATA

14.1 Correspondence

All reports and correspondence shall be directed to the Contracting Officer at the following address:

Invoices are to be sent to the following address:

Contracting Officer

USCG Aviation Logistics Center

Attn: MRR Supply Cell, Bldg 79

1664 Weeksville Road

Elizabeth City, NC 27909-5001 Chief, Fiscal Branch

USCG Aviation Logistics Center

Bldg. 63

Elizabeth City, NC 27909-5001

14.3 Ordering

The following activity is the only one authorized to place delivery orders against this contract.

Contracting Officer

USCG Aviation Logistics Center

Elizabeth City, NC 27909-5001

14.4 Invoicing Instructions

a. Individual invoices must be accompanied by the DD Form 250, MIRR.

b. The original, and three (3) copies, of the contractor’s invoice shall be submitted to the designated billing office for payment as follows:

Chief, Fiscal Branch

Bldg. 63

USCG, Aviation Logistic Center

Elizabeth City, NC 27909-5001

MARK FOR: __________________________________________

(Applicable Contract No.)

c. One copy of the original invoice shall be submitted to the Contracting Officer at the mailing address, FAX number, or electronically (in PDF format) to the email address cited in the Contracting Officers appointment letter. Contractors are encouraged to submit invoice and associated documentation electronically to D05-SMB-ALC_Fiscal_@uscg.mil.