HSCG38-11-Q-200064 SOW.doc

HSCG38-11-Q-200064 6

STATEMENT OF WORK

1.0

SCOPE

The HH-65 aircraft electrical repaired under this contract are removed and reworked as required upon failure. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in the Schedule. The contractor shall provide technical support services, support product improvement efforts, and provide updates to Component Maintenance Manuals (CMM) and Technical Orders (TO). Work under this contract shall be performed at the contractor’s facility.

2.0

MAJOR TASKS

2.1 Repair

Non-RFI components shall be repaired and returned to RFI condition in accordance with the Original Equipment Manufacturer's minimum functional performance specifications.

2.2 Technical Support Services The contractor shall provide technical support services to resolve technical, maintenance, reliability, and other product support issues as specified in paragraph 5.7 of the Statement of Work (SOW).

2.3 Product Improvement/Engineering Change Proposals Product Improvement/Engineering Change Proposals may be incorporated as specified in paragraph 5.9 of the SOW.

3.0

DOCUMENT DELIVERABLES

3.1 Repair Documentation Documentation supporting work completed shall be provided as specified in paragraph 6.4 of the SOW.

3.2 Publications/Updates The contractor shall provide publications/updates as specified in paragraph 5.10 of the Statement of Work.

3.3 Reports

The contractor shall provide Government Property Reports in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.245-70.

4.0

APPLICABLE DOCUMENTS

4.1 Government Documents

a) USCG Technical Orders (T.O.s) that support components set forth in the Schedule. Copies may be obtained by submitting a request to the Contracting Officer.

b) FAA Advisory Circular AC 43-4A, dated 7/25/91, Corrosion Control for Aircraft A copy of this circular is available at www.faa.gov.

4.2 Industry Documents

a) Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM) and other applicable technical specifications for the components set forth in the Schedule.

b) Industry documents are not available from the US Coast Guard and may be obtained from the applicable Original Equipment Manufacturer (OEM).

4.3 Order of Precedence

In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

a) USCG specifications and procedures.

b) OEM specifications and procedures.

5.0

REQUIREMENTS

5.1 Repair All components shall be repaired for the specific fault for which they were returned, IAW OEM Specs. A DD Form 1577-2, Unserviceable (Reparable) Tag-material, or Department of Transportation, USCG, CG-1577-A (11-90), Unsatisfactory Report Tag will be attached to each non-RFI item describing faults. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

5.1.1 Corrosion During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected.

5.1.1.1 Corrosion Treatment

Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer's specifications and NAVAIR 01-1A-509.

5.3 Repair Procedures The contractor shall make every effort to develop a repair/repair procedure for component parts for which none exist. The contractor shall submit the procedure to the USCG for approval prior to implementation. The contractor may be required to coordinate changes with the OEM.

5.3.1 Replacement Parts The Repair prices set forth in the Schedule include all replacement parts with the exception of the separately priced replacement parts listed on the schedule. Parts found to be defective shall be replaced with parts meeting the manufacturer's specifications and drawings. Replacement parts shall be new. Parts shall be replaced as specified in the manufacturer's most current procedures.

The contractor shall notify the Contracting Officer within 10 calendar days after receipt of the component when any of the separately priced replacement parts specified in the Schedule are required. This notification shall include a list (by part number, nomenclature and quantity) of any separately priced replacement part(s) required. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

5.5 Exclusions/Unusual Damage Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the HH-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. See paragraph 5.1.1.

Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling; water immersion or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within 15 days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. The contractor's delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination (subject to the Disputes Clause, FAR 52.233-1), within 30 days of written notice, as to exclusion validity. The Government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor's delivery obligation shall resume upon receipt of the Contracting Officer's determination.

The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

5.6 Test and Evaluation If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications, the contractor will be allowed the firm fixed price for test and evaluation. The contractor shall prepare a failure data report in these instances, indicating the USCG's reported failure. This report shall be included with the returned component. The parts shall be marked "BER" (Beyond Economical Repair) and returned to ALC. A copy shall be attached to the invoice.

5.7 Technical Support Services The contractor shall provide technical support services as required. The contractor shall provide up to 10 man-hours per quarter, at no additional cost to the USCG, to support the USCG's continuous quality improvement program. In the event that a requested task cannot be completed within 10 man-hours per quarter, the contractor shall immediately notify the Contracting Officer that the task cannot be completed within the allotted time frame and provide a preliminary estimate of the time and costs required for completion. The Contracting Officer will transmit requirements for additional support services in writing as they are identified. Upon receipt of a request for quote for a specific task, the contractor shall prepare and submit to the Contracting Officer, a proposal reflecting the hours, materials, and other costs associated with performance of the task. The Government will utilize the labor rate specified in the Schedule to determine the final price. Specific deliverables will be identified on individual delivery orders.

5.8 Service Bulletins The contractor shall provide the Contracting Officer two copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to effect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate will be as specified in this contract for service bulletins. The Coast Guard normally incorporates all mandatory service bulletins.

5.9 Product Improvements Proposal (PIP)/Engineering Change Proposal (ECP) The contractor will continually analyze the repair documentation for each component identified in the schedule. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being repaired. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The PIP/ECP will then be evaluated. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to contract modification.

5.10 Publications/Updates

Within 60 calendar days following contract award, the Contractor shall provide the Contracting Officer an updated copy of all applicable OEM-approved component maintenance manuals (CMMs) for components listed in the schedule. The CMMs shall reflect the latest procedures used in the repair of components. If the contractor determines that current procedures detailed in the CMM should be changed, two copies of recommended changes shall be submitted to the USCG's Contracting Officer for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMMs to the USCG Contracting Officer within 60 calendar days of receipt.

6.0

QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests The contractor shall establish an inspection system in accordance with Federal Aviation Administration procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

6.2 Inspections

After repair is complete, each component shall be inspected/checked in accordance with CMM procedures.

6.3 Testing

No deviations from test requirements are authorized.

6.4 Certification All parts serviced, repaired, and/or modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures and a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice.

FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

6.5 Inspection and Acceptance Final inspection and acceptance of material under this contract shall be performed at destination by local Quality Assurance personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the contractor with a Quality Deficiency Report for repair at no additional cost to the USCG.