SOW Electrical Repair.doc

HSCG38-11-Q-200052

ADDENDA TO FAR CLAUSE 52.212-4

CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JUN 2010)

STATEMENT OF WORK

1.0 - SCOPE.

This requirement is for the testing, evaluation and repair of the components listed in the Schedule. These components are utilized on the U.S. Coast Guard (USCG) HH65 Daulphin aircraft fleet.

Upon receipt of these items, the contractor shall perform a test and evaluation to determine the condition of the item. Any item condition determined as No Fault Found (NFF) or Beyond Economical Repair (BER) shall be returned to the U.S. Coast Guard in accordance with (IAW) paragraphs 5.7 of the SOW and 5.4 of the “Additional Terms and Conditions”. All other items shall be repaired in accordance with this Statement of Work (SOW).

Work under this contract shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide technical support services, support product improvement efforts, and provide updates to Component Maintenance Manuals (CMM) and Technical Orders (TO). The contractor must have access to Original Equipment Manufacturer (OEM) parts, and applicable specifications, needed to perform all repairs in accordance with the OEM Component Maintenance Manuals (CMM) and Technical Orders (TO).

The objective for the contractor will be to provide USCCG with repaired assets that are Ready For Installation (RFI) in support of our efforts to sustain 101 aircraft. The contractor will be responsible for quality control, unit packing and provide the product to USCG at a low cost and lead-time. The USCG will be responsible for inventory upon receipt, installation, and inventory management.

2.0 MAJOR TASKS. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to test, evaluate and/or repair components at the firm-fixed prices listed in the schedule.

2.1 Repair. Non-RFI (Ready for Issue) components shall be repaired and returned to RFI condition IAW the OEM minimum functional performance specifications.

2.2 Technical Support Services. The contractor shall provide technical support services if required.

2.3 Product Improvement/Engineering Change Proposals. Product Improvement/Engineering Change Proposals may be incorporated as specified in paragraph 5.10 of the SOW.

3.0 DOCUMENT DELIVERABLES.

3.1 Repair Documentation. Documentation supporting work completed shall be provided as specified in paragraphs 5.1 and 5.6 of the SOW.

3.2 Service Bulletin Documentation. Service Bulletin Documentation shall be provided as indicated in paragraph 5.9 of the SOW.

3.3 Publications/Updates. The contractor shall provide publications/updates as specified in paragraph 5.11 of the SOW.

3.4 Reports. The contractor shall provide Government Property Reports in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.245-70.

4.0 APPLICABLE DOCUMENTS.

4.1 Government Documents.

4.1.1 - USCG TOs that support components set forth in the Schedule. Copies may be obtained by submitting a request to the Contracting Officer.

4.1.2 - FAA Advisory Circular AC 43-4A, dated 7/25/91, Corrosion Control for Aircraft; A copy of this circular is available at www.faa.gov.

4.2 Industry Documents.

4.2.1 – OEM CMM and other applicable technical specifications for the components set forth in the Schedule.

4.2.1.1 - Industry documents are not available from the USCG and must be obtained from the applicable OEM.

4.3 - Order of Precedence. In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

4.3.1 - USCG specifications and procedures.

4.3.2 - OEM specifications and procedures.

5.0 - REQUIREMENTS

5.1 – Repair. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2, Unserviceable (Repairable) Tag-material, or Department of Transportation, USCG, CG-1577-A (11-90), Unsatisfactory Report Tag will be attached to each non-RFI item describing faults. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

5.2 - Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected.

5.3 – Repair Procedures. The contractor shall make every effort to develop a repair procedure for component parts for which none exist. The contractor shall submit the procedure to the USCG for approval prior to implementation. The contractor may be required to coordinate changes with the OEM.

5.3.1 - Replacement Parts. The repair prices set forth in the Schedule include all replacement parts, except for Exclusions as specified in paragraph 5.5. Parts found to be defective shall be replaced with parts meeting the manufacturer's specifications and drawings. Replacement parts shall be new. Parts shall be replaced as specified in the manufacturer's most current procedures as modified by USCG ALC Engineering.

5.4 - Separately Priced Replacement Parts. The contractor shall notify the Contracting Officer within 10 calendar days after receipt of the component when any of the separately priced replacement parts specified in the Schedule are required. This notification shall include a list (by part number, nomenclature and quantity) of any separately priced replacement part(s) required. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

5.4.1 - During the course of this Contract, the contractor may propose use of serviceable/recovered parts in lieu of new separately priced replacement parts subject to Contracting Officer approval. The price of any such part will be negotiated on a case-by-case basis.

5.4.2 - The Government reserves the right to provide separately priced replacement parts as Government-furnished property (GFP) on an as-needed basis as determined by the Contracting Officer.

5.5 - Exclusions - Unusual Damage. Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the HH-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. See paragraph 5.2.

5.5.1 - Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling; water immersion or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within 15 days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. The contractor's delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination (subject to the Disputes Clause, FAR 52.233-1), within 30 days of written notice, as to exclusion validity. The Government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor's delivery obligation shall resume upon receipt of the Contracting Officer's determination.

5.5.2 - The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

5.6 - Failure Data Report. The contractor shall submit a failure data report for each repaired component. This report shall include National Stock Number, Part Number, Serial Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, the Coast Guard’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.7 - Test and Evaluation. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications, the contractor will be allowed the firm fixed price for test and evaluation. The contractor shall prepare a failure data report in these instances, indicating the USCG's reported failure. This report shall be included with the returned component. The parts shall be marked "RFI" and returned to the address identified under “Shipping Instructions” on the last page of this SOW. A copy shall be attached to the invoice.

5.8 - Technical Support Services. The contractor shall provide technical support services as required. The Contracting Officer will transmit requirements for additional support services in writing as they are identified. Upon receipt of a request for quote for a specific task, the contractor shall prepare and submit to the Contracting Officer, a proposal reflecting the hours, materials and other costs associated with performance of the task. The Government will utilize the labor rate specified in the Schedule to determine the final price. Specific deliverables will be identified on individual delivery orders.

5.9 – Service Bulletins. The contractor shall provide the Contracting Officer two copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to affect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate will be as specified in this contract for service bulletins. The Coast Guard normally incorporates all mandatory service bulletins.

5.10 - Product Improvements Proposal (PIP)/Engineering Change Proposal (ECP). The contractor will continually analyze the repair documentation for each component identified in the schedule. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being repaired. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The PIP/ECP will then be evaluated. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to contract modification.

5.11 - Publications/Updates. Within 60 calendar days following the award, the Contractor shall provide the Contracting Officer an updated copy of all applicable OEM-approved CMMs for components listed in the schedule. The CMMs shall reflect the latest procedures used in the repair of components. If the contractor determines that current procedures detailed in the CMM should be changed, two copies of recommended changes shall be submitted to the USCG's Contracting Officer for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMMs to the USCG Contracting Officer within 60 calendar days of receipt.

6.0 - QUALITY ASSURANCE PROVISIONS.

6.1 - Responsibility for Inspections and Tests. The contractor shall establish an inspection system in accordance with Federal Aviation Administration procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

6.2 - Inspections. After repairs are complete, each component shall be inspected/checked in accordance with CMM procedures.

6.3 - Testing. No deviations from test requirements are authorized.

6.4 - Flight Critical. None of the components listed within this schedule are considered Flight Critical or tracked within the USCG ACMS system. However, the Contractor shall maintain FAA, or OEM certifications for the components identified in the Schedule throughout the life of the contract and shall immediately notify the Contracting Officer of the loss of certification.

6.4.1 - All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures or a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice.

FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

6.5 - Inspection and Acceptance. Final inspection and acceptance of material under this contract shall be performed at destination by local Quality Assurance personnel and will consist of count, condition and verification that all required documentation has been provided. USCG considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the contractor with a Quality Deficiency Report for repair at no additional cost to the USCG.

7.0 - SPECIAL INSTRUCTIONS.

7.1 - Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the contractor shall expedite repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances. The quantity of AOG units is limited to a maximum of five (5) units in any seven (7) calendar day period.

8.0 Vibration Test for Dual Amplifier, p/n 706786-3.

1: Perform testing of the amplifiers IAW with current OEM procedures listed in 1H-65A-11-284917. While testing is performed, various vibrations are to be induced into the amplifiers to try to cause a failure. The US Coast Guard will provide typical vibration frequency and amplitude spectra measured on an HH-65A at the installation position. The contractor will, as a minimum:

Mount the unit in the Z-axis, Perform a sine survey, monitoring critical areas, Perform random vibration, broad band from 20 to 2000 Hz at 0.02 g2/Hz for 15 minutes, raise by 0.01 g2/Hz until failure, Repeat for the X and Y axes.

2: Test results should be recorded at each change of vibration to aid in determining which frequencies and amplitude should be used for future testing.

3: Once testing is complete a copy of the results should be forwarded to ARSC HH-65A Engineering for review and possible implementation into the test procedures.

END OF PROCEDURE

ADDITIONAL TERMS AND CONDITIONS

1.0 PERIOD OF PERFORMANCE. The period of contract performance includes a one-year base period and, if exercised, four one-year option periods.

2.0 PLACE OF PERFORMANCE. The Government will ship components, freight prepaid, to the contractor's facility within the United States (except Alaska and Hawaii) to the location specified below:

(City, County, State, Zip Code)

In the event that the Contractor’s facility is located outside the contiguous states, the District of Columbia or Canada, the f.o.b. point for Government delivery of Government-furnished property shall be a location in the United States (excluding Alaska and Hawaii) specified by the Contractor below:

(City, County, State, Zip Code)

3.0 CONTRACTOR VERIFICATION OF RECEIPT OF COMPONENTS. Within five (5) calendar days following receipt of component(s), the contractor shall provide written notification of the following to the Contracting Officer:

(a) date of receipt of component(s);

(b) confirmation of serial number(s) received; and

(c) applicable delivery order and line item number

Notification via email is preferred; notification via facsimile is acceptable. FAX: (252) 334-5240

4.0 F.O.B. POINT. The F.O.B. point for shipments under this contract is F.O.B. destination. Prices in the Schedule include all applicable customs, duties, taxes, and shipping charges.

5.0 DELIVERY SCHEDULE. NOTE: Early deliveries are desired and acceptable.

5.1 GOVERNMENT REQUIRED DELIVERY:

Line items 1-10 and respective option line items - No later than (NLT) 60 calendar days after receipt of delivery order and component.

Line items 11-14 and respective option line items - to be determined on individual delivery orders as required utilizing the labor rate shown in the applicable line item.

Line 15- Include one copy with component and attach one copy to invoice

Line 16 - Current OEM-approved CMMs for components listed in Schedule - NLT 60 calendar days following contract award.

CMM updates - NLT 60 calendar days after receipt.

Line 17-NLT 15 September of each calendar year

5.2 PACKAGING, PRESERVATION AND PACKING.

Each item shall be individually preserved, packaged, and packed in accordance with best commercial practices.

a.

Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

b.

Each component shall be individually packed in a separate envelope, box, carton or crate. If crate is used, material must be packaged in such a way that material does not come in contact directly with wood to avoid wood splinters from penetrating material. The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

5.3 MARKING INSTRUCTIONS.

Each individual shipping container shall be legibly stenciled in 1/2-inch (minimum) letters on the outside with the following information:

Nomenclature (model or type and item name)

Serial number

National Stock Number

Contract number

Delivery Order/Item number

Consignee's name and address

5.4 SHIPPING INSTRUCTIONS.

Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center (ALC)

Receiving Section, Building 63

Elizabeth City, NC 27909-5001

Mark For: Contract No. ___________________________________

(To be determined at time of award)

Delivery Order No. (assigned upon issuance)

Documents, reports and correspondence shall be submitted to the following address:

USCG Aviation Logistics Center (ALC)

Short Range Recovery (SRR) Aircraft Division Elizabeth City, NC 27909-5001

Mark For: Contract No. ___________________________________

(To be determined at time of award)

5.5 INVOICING INSTRUCTIONS

Invoices shall comply with FAR 52.212-4(g) and maybe submitted either:

(a) By mail to:

Chief, Fiscal Branch

Bldg. 63

USCG Aviation Logistics Center

Elizabeth City, NC 27909-5001

(b) Electronically to: ALC-Fiscal@uscg.mil; or

(c) By Fax to 252-334-5465

*Contractors are encouraged to send invoices electronically.