CFT Disassembly - LH Support Amd2.docx

HSCG38-10-R-800005

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B. General Information B.1 Contract Title: Onsite H60/H65 Aircraft Disassembly and Programmed Depot Maintenance (PDM) Support Services, United States Coast Guard, Aviation Logistics Center, Elizabeth City, NC B.2 Type of Contract: Non-Commercial Requirements and Labor Hour Service Contract.

B.3 Set-Aside: None

B.4 NAICS: 488190 – Other Support Activities for Air Transportation. See attached Section K - Representations, Certifications and Other Statements Of Offerors

B.5 Wage Determinations: All non-professional positions are subject to the McNamara-O’Hara Service Contract Act (SCA). Department of Labor (DOL) wage determinations are locality-specific and can be located at www.wdol.gov. The applicable DOL wage determination for the base period is #05-2543 (rev 11) dated 04/23/2010 for the Aviation Logistics Center in Elizabeth City, NC.

B.6 Unit Prices: Unit prices for H60/H65 disassembly and other PDM support services shall be firm fixed price and shall include all costs in accordance with all contract requirements, including but not limited to fully-burdened labor, payroll and other taxes, fringes, licenses and permits, insurance, workforce productivity, coordination, transportation, field overhead, general and administrative overhead, and profit. Regular and overtime hourly labor rates for PDM support services are to be furnished. Only those items specifically identified as Government-Furnished Property and Materials are not included.

B.7 Contract Term/Period of Performance: The contract contains provision for a one-year base period and four one-year option periods, to be exercised at the discretion of the Contracting Officer.

B.8 Historical Data in Attachment J-1 is provided for estimating purposes for the Aircraft Disassembly portion only. The Government considers this data to be accurate but does not guarantee its accuracy. This data is based on information derived from a Labor Hour contracting vehicle, not Firm Fixed Price contract. Labor Hour quantities are best estimates only, derived from historical data and projected future workload.

B.9 Evaluation of Proposals and Other Related Information: See attached Section L - Instructions, Conditions, and Notices and Section M - Source Selection Procedures and Criteria.

B.10 All Contractors must be United States citizens or permanent residents.

B.11 REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION QUESTIONS:

Contractors are responsible for obtaining the solicitation and any attachments from the Government point of entry (GPE) at www.fbo.gov. Contractors are required to review the entire solicitation package before submitting questions. Submit all questions on one document, by electronic mail to gary.s.woolard@uscg.mil no later than COB 6/14/2010. Access to documents identified in the solicitation may be provided upon request. All requests shall be made by electronic mail to gary.s.woolard@uscg.mil.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF REQUIREMENTS AND LABOR HOUR WORK

Base Period – Contract Start Date through the Following One-Year Period

QTY

Option Period One – Twelve (12) Months Following the Base Period

O/T

O/T

O/T

O/T

Option Period Two – Twelve (12) Months Following the Option Period One

QTY

O/T

O/T

O/T

O/T

Option Period Three – Twelve (12) Months Following Option Period Two

O/T

O/T

O/T

O/T

Option Period Four – Twelve (12) Months Following Option Period Three

O/T

O/T

O/T

O/T

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

TABLE OF CONTENTS

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 GENERAL INTENTION

The United States Coast Guard (USCG) Aviation Logistics Center (ALC) intends to award a non-commercial multiple year contract consisting of 1) fixed price requirements for the onsite disassembly of HH60 and HH65 aircraft, and 2) Labor Hour for Programmed Depot Maintenance (PDM) Support Services in accordance with established Government manuals, drawings, directives, and instructions, most current editions, as identified in Attachment J-C1. Workspace, aircraft-specific tools and equipment, technical data, parts and materials are to be Government-provided. However, no office space, office equipment, or office supplies will be provided. Work will be ordered on an as-required basis.

The Government determines the maintenance intervals of these airframes based on historical data specific to the airframe. PDM intervals vary by aircraft type and in some instances vary based on where the aircraft is operated. However, this is a planned event with specific induction and completion dates. During PDM aircraft upgrades are incorporated to meet specific operational requirements and capability upgrades. Disassembling the aircraft is the first segment of PDM after induction of the aircraft.

Annually, there are approximately 9 H60 aircraft and 21 H65 aircraft inducted into the PDM process. A variation in these quantities may occur at the discretion of the Government in the event the number of aircraft is reduced due to permanent withdrawal of the aircraft from service, or as the induction process crosses contract years, the number or aircraft may vary by plus or minus 1 – 2 aircraft per specific airframe. In this event, disassembly of the aircraft will be deleted from the contract at the unit price for the contract year.

This requirement for disassembly may be scalable. Additional Department of Homeland Security (DHS) aircraft assets may be added by modification. Any such additions will be negotiated in accordance with FAR 52.243-1 Changes – Fixed Price (Aug 1987).

C.2 DESCRIPTION OF WORK

a. COORDINATION OF EFFORTS Significant coordination of efforts is required. The timeline for accomplishment of all work shall be strictly adhered to. The Contractor will be collocated with Government and other Contractor personnel. The Contractor shall coordinate, collaborate, and schedule work with Government and other Contractor personnel working in the area. Performance of work on H60 and H65 aircraft simultaneously is anticipated to assist the Contractor in the scheduling of personnel to minimize non-productive periods between aircraft. Maintenance of Government-Furnished Property is also anticipated to assist in minimizing non-productive periods.

b. H60 AIRCRAFT DISASSEMBLY Approximately 9 H60 aircraft are inducted annually. This work shall be completed in an 8 work-day window. One bay is available for this process, and is available for use for two shifts five days per week, Monday-Friday. The bay is not available on Saturday or Sunday. The work shall include:

(1) Disassemble H60 aircraft per applicable MPC and ALC Procedures. (see Attachment J-C2)

c. H65 AIRCRAFT DISASSEMBLY Approximately 21 H65 aircraft are inducted annually. This work shall be completed in a 4 work-day window. One bay is available for this process and is available for use for two shifts five days per week, Monday-Friday. The bay is not available on Saturday or Sunday. The work shall include:

(1) Disassemble H65 aircraft per applicable MPC and ALC Procedures. (see Attachment J-C2).

d. PDM LABOR HOUR SUPPORT

The contractor shall provide augment team personnel for PDM and industrial back shops supporting: engines, avionics, gearboxes, hydraulics, upholstery and painting/stripping. This work includes but is not limited to: paint stripping, inspection, hull work, assembly, painting, repair and overhaul of aircraft components, maintenance of ground support equipment and other related activities in support of depot level efforts. The workforce labor categories utilized for these activities include: Aircraft Mechanics (I & II), Electronics Technicians Maintenance III, Ground Support Equipment Mechanics, Supply Technicians, Material Coordinators, Aircraft Painter/Stripper, Production Control Clerks, Material Expeditors, Tools and Parts Attendants, Machinists, Upholsterers, and a Maintenance Scheduler as identified in the schedule.

e. TECHNICAL PUBLICATIONS AND MPC DATABASE

The Contractor will be provided limited computer access to technical publications and the MPC database. The Contractor shall maintain the MPC database current at all times. Government computer(s) located on the hangar deck(s) are to be used for this purpose. Contractor employees designated to perform this function shall be kept to a minimum. The Contractor will not be allowed to have all its employees approved for access to Government computers or to Government computer programs.

C.3 DEFINITIONS

a. Programmed Depot Maintenance (PDM) - Inspection and correction of defects that require skills, equipment or facilities not normally possessed by operational locations.

b. Maintenance Procedure Card (MPC) – A maintenance tool describing the process for a specific maintenance process.

c. Modification - A physical alteration of equipment that changes its capabilities or characteristics, i.e., form, fit or function.

C.4 PERSONNEL REQUIREMENTS

a. PROPER MIX AND QUALIFICATIONS OF PERSONNEL FFP Efforts: All services shall be provided by experienced personnel fully qualified and capable in the relevant profession, trade or field, and holding any licenses required by law. The Contractor shall provide the proper mix of personnel to provide the most efficient, effective, and well-coordinated disassembly services. The Contractor shall maintain a current list of employees at all times and shall provide the list to the Contracting Officer or COTR immediately upon request.

Labor Hour Efforts: Personnel filling labor hour positions shall be experienced, fully qualified and capable in the position category to which assigned. Any licenses or certifications required by law will be the responsibility of the Contractor. The Contractor shall maintain a current list of employees by position at all times.

b. PROJECT MANAGEMENT AND QUALITY CONTROL PERSONNEL

(1) The Project Manager (PM) shall have relevant experience at a comparable level of responsibility on projects of similar size, scope, and complexity. The PM shall have full authority to act for the Contractor on all matters relating to this contract.

(2) The Quality Control Manager (QCM) shall have full authority and responsibility for assuring satisfactory performance of all work requirements.

c. EMPLOYEE APPEARANCE, CONDUCT, AND REMOVAL

(1) The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment, and clearly identifying the employee as a representative of the Contracted firm. Employee identification shall not be substituted for station required passes or badges.

(2) Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner at all times.

(3) All personnel shall be fully knowledgeable of and work in full compliance with all safety and environmental requirements associated with the work. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed verbal and written orders, operating procedures, training instructions and materials.

(4) The Contractor shall immediately remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

d. EXECUTIVE ORDER #13495 Executive Order #13495 Nondisplacement of Qualified Workers Under Service Contracts dated January 30, 2009 applies.

e. CONFLICT OF INTEREST The Contractor shall not employ any person who is an employee of the U.S. Government if the employment would, or would appear to, cause a conflict of interest. The Contractor shall not employ on a full or part time basis an employee of the Coast Guard, uniformed or civilian, without the express written consent of the Contracting Officer’s Technical Representative (COTR) or the Contracting Officer.

C.5 IDENTIFICATION OF CONTRACTOR EMPLOYEES

a. Common Access Cards (CAC) will be issued to Contractor personnel through the Contractor Verification System (CVS) and will serve as the official DHS identification card. The card will be used to grant access to DHS/DOD installations and buildings. It is also used to access DHS/DOD networks and secure websites as required. The CAC card shall be returned to the COTR upon employee dismissal or completion/termination of this contract.

b. In addition to the CAC, Contractor employees will be issued a command identification card (ID) as part of the orientation process. The command ID card shall be returned to the COTR upon employee dismissal or completion/termination of the contract.

c. Contractor personnel shall wear a Government ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement, i.e, when considered a Foreign Object of Debris (FOD).

d. Utilizing Electronic Mail. When Contractor personnel send electronic mail as part of their contract performance or related contract matters, they shall include their first and last name, electronic mail address, and the name of their employer. Contractors that have access to Government email and other on-line systems must have user IDs that call attention to their special status (by indicating CTR, or the company name, for example, after their given name in the user ID on the system). The use of electronic mail is for bona fide business only. In the event of violation of this provision, the Coast Guard will take appropriate action with regard to the contract.

e. The COTR, or designee, shall ensure that accounts established in Government electronic mail systems for Prime or Subcontractor personnel shall identify individuals as Contract personnel (CTR) in the “address book” display and on the individual’s E-mail. Detailed “properties” for the account shall include the name of the individual’s employer and the name of the customer for the contract. The customer’s information assurance security officer that established the account shall be notified immediately when a Contractor employee is no longer performing duties that require an account in the Government E-mail system.

f. Contractor personnel and their Subcontractors attending meetings, or working in situations (telephone conversations, electronic correspondence, or correspondence related to the contractor) where their actions could be construed as official Government acts must identify themselves as a Contractor and provide the name of their employer.

g. The Contractor shall insure its employees display their name and the name of the company while in the work area, and include the company’s name in their email display. When the Contractor is required by the Government to attend any type of meeting where classified or sensitive unclassified material may be presented, the COTR will provide, in writing or by email, verification of the Contractor’s security clearance and/or need to know basis. The Government host responsible for the classified or sensitive information is responsible for obtaining this information and ensuring that those who will receive the information have the appropriate security clearance and need to know before admitting the Contractor. The Contractor shall not attend meetings requiring secret or top secret clearance.

C.6 GOVERNMENT FURNISHED PROPERTY AND MATERIALS

a. The Government will provide workspace, airframe-specific tools and equipment, technical data, parts and materials. No office space, office facilities, office supplies, or non-airframe specific tools and equipment will be provided by the Government. Airframe-specific equipment and tools are test gear, check stands, hobarts, and drill presses. Non-airframe specific equipment and tools include but are not limited to drills, hole cutters, metric and standard wrenches, sockets, screwdrivers, soldering and other hand tools, whether manual, electric, pneumatic, hydraulic or otherwise driven.

b. The Contractor shall be responsible for controlling Government-provided tools IAW ALCINST 13600.1H, ALCINST 13020.8 (series) and CGTO PG-85-00-110 (series). This shall include the use of ALCINST 13600.1H to report lost tools. Additionally, the Contractor shall conduct a yearly inventory of all GFP or at the completion of each delivery/task order, whichever comes first and furnish the results to the COTR.

c. The Contractor will be authorized the use of computer(s) on the hangar deck(s), telephone and facsimile long distance services in accordance with USCG published guidelines.

d. The Contractor shall be responsible for damages to Government-provided property in excess of normal wear and tear and shall reimburse the Government for the replacement costs of the furniture and/or repair of the office space. The COTR will make the determination of damages and submit a report to the Contracting Officer.

e. The Government will not supply transportation (i.e. Government vehicles, mini-trucks, etc.) needed in the performance of this contract with the exception of positions identified as Material Expeditors. All other transportation is the sole responsibility of the Contractor.

f. USCG Facilities and GFP will be used for the sole purpose of USCG contract performance.

C.7 CONTRACTOR FURNISHED PROPERTY AND MATERIALS

a. Except for items identified as Government Furnished Property and Materials, the Contractor shall provide all transportation, equipment, materials, parts, supplies, components, uniforms, and facilities to perform the requirements of this contract. The COTR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

b. The Contractor shall provide all required Personal Protective Equipment (PPE). This includes but is not limited to hard hats, safety shoes, prescription safety eye glasses, plastic safety glasses, coveralls both insulated and non-insulated, rain gear, cold weather gear, and air respirators.

C.8 SAFETY REQUIREMENTS

a. The Contractor shall develop and maintain a safety program in compliance with Public Law 91-596 Occupational Safety and Health Act (OSHA) Series 1910. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the Contracting Officer. All unsafe incidents shall be immediately reported. A copy of the safety program implemented for a resulting contract shall be provided to ALC’s Safety and Environmental Health Office for review and concurrence.

b. Accident Reporting. The Contractor shall maintain an accurate record of, and shall report to the COTR, exposure data and all accidents resulting in death, traumatic injury, or occupational disease, incidental to work performed under this contract.

c. Damage Reporting. The Contractor shall maintain an accurate record of, and shall report to the COTR, damage to property, materials, supplies and equipment incidental to work performed under this contract. Damage resulting from Contractor negligence, as determined by the Contracting Officer, shall be the responsibility of the Contractor.

d. Fire Protection. All Contractor personnel shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

e. Environmental Protection. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. The Contractor shall comply with North Carolina Department of Environment and Natural Resources (NCDENR) and Federal Environmental Protection Agency law as it applies to hazardous materials handling, transportation, and waste management.

f. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor shall immediately report the incident to the base fire department or the local emergency response number. The Contractor is solely responsible for any liability regarding the release of substances.

g. Material Storage and Use. The Contractor shall follow ALC instructions and processes, manufacturers’ guidelines and professional recommendations for storage and control of materials, both hazardous and nonhazardous.

C.9 SECURITY REQUIREMENTS

a. Financial/Criminal Background Checks

(1) The Contractor shall provide a list of names of all employees to the COTR prior to the contract start date. The list shall be updated as changes occur. Division administrative assistants shall be notified in writing of all employee changes by the COTR. The Contractor shall be responsible for employee background check (criminal and financial) for any Contractor employee requiring admission to the U. S. Coast Guard facility and having access to ALMIS or other Coast Guard systems to perform work under this contract.

(2) The Contractor shall certify on company letterhead that the background check has been accomplished and that there are no negative financial or criminal offenses found in the background check. If there are negative financial or criminal offenses found in the background check then the Contractor shall explain why these findings will not impact the hiring of this individual and the company shall take full responsibility for the hiring decision. All background investigations must be completed prior to commending work under this contract.

(3) Although contents of this contract or information concerning Integrated Logistics Support and processes are classified and non-classified, such information is to be considered sensitive, For Official Use Only (FOUO) information, and classified not for reproduction. Contract employees shall be aware that divulging information without proper authority could result in the Coast Guard taking appropriate action with regard to this contract.

b. Non-Disclosure Agreements. The Contractor shall be responsible for the management of all security clearances and all personnel shall sign a Non-Disclosure Agreement with the Government.

C.10 USCG INFORMATION SYSTEMS SECURITY

a. The Contractor shall only access those areas of Coast Guard Information Technology resources (e.g. computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites) explicitly stated in this contract and/or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by Contractor personnel to gain access to any information technology resources not explicitly authorized by the Statement of Work, other terms and conditions in this contract or approved in writing by the COTR is strictly prohibited. In the event of violation of this provision, the Coast Guard will take appropriate actions with regard to the contract.

b. Authorized use of Government office equipment is governed by COMDTINST 5375.1B (specific ALC guidance is provided in ALCINST 5375.1C). Personal use of Government office equipment is authorized only for Coast Guard personnel as defined in COMDTINST 5375.1B. In the event of violation of this provision, the Coast Guard will take appropriate action with regard to this contract.

c. The Information Systems Division (ISD) Standard Operating Procedure mandates background checks on contract employees requiring access to Government information systems. Such background checks shall include a criminal records check and a credit records check for all Contract employees being newly hired under an existing contract or for all Contract employees being hired under a new contract. If existing Contract employees are transitioned to a new contact, then a criminal records check and credit records check must be performed on the new contract. Contract is defined as a purchase order, delivery order or contract. The Contractor shall provide the results of the checks to the Contracting Officer in writing either as the actual report itself or on company letterhead and signed by a responsible official of the company.

(1) If the results of the background checks are unsatisfactory, the Contract employee shall not be granted access to any Government information system.

(2) If the results of the checks are satisfactory, the employee shall complete the host commands Check-in/Check-out process and be provided a host facility security badge. All new Contract employees shall receive a security briefing after completing the host facility Check-in/Check-out process.

d. If required for the performance of this contract, no Contractor personnel shall commence any performance under this contract until they (1) have received a security briefing about the Coast Guard Information Assurance Manual, COMDTINST M5500.13 (Series), from the appropriate Coast Guard Information Systems Security Officer (ISSO) and (2) have signed a “Coast Guard Information Technology Contractor User Security Agreement”. By signing the aforementioned user security agreement, the individual will be acknowledging their responsibility to properly use and safeguard all Coast Guard information technology resources and information related thereto. The COTR for this contract shall arrange the aforementioned security briefing. The ISSO is responsible for retaining the security documents signed and submitted by contract employees.

e. Contractor access will be terminated for unauthorized use. The Contractor agrees to hold the Coast Guard harmless and the Contractor shall not request additional time or money under the contract for delay resulting from unauthorized use.

f. Contractor employees are defined as individuals working on a contract for the Government and who are a United States citizen or a permanent resident alien.

C.11 SUPERVISION, DIRECTION, OR CONTROL

a. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly manage the work or assign and have on the worksite a competent manager who has the authority to act for the Contractor.

b. The Government will not exercise supervision or control over the Contractor in the performance of services under this contract. The Contractor shall not supervise, direct, or control the activities of Government personnel or the employees of any other Contractor, except any Subcontractor employed by the Contractor on this contract/order. The Contractor shall be responsible for the actions of its personnel and its subcontractors.

SECTION D – PACKAGING AND MARKING

Not applicable.

SECTION E – INSPECTION AND ACCEPTANCE

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

The performance and quality of work delivered by the Contractor, including services rendered and any documentation or written material compiled, shall be subject to inspection, review, and acceptance by the Government.

E.2 GOVERNMENT QUALITY ASSURANCE (QA)

In accordance with the FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE clause, each phase of the services rendered under this contract is subject to Government inspection, during the Contractor's operations and after completion of the tasks. The Government's Quality Assurance Surveillance Program is not a substitute for Quality Control by the Contractor. The Government may request consideration for all findings of unsatisfactory or non-performed work. All costs associated with rework are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance Surveillance Program and to vary the inspection methods utilized during the work, without notice to the Contractor.

E.3 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

In accordance HSAR 3052.242-72 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (DEC 2003), the Contracting Officer will appoint a COTR in writing for this contract. The Contractor will be provided a copy of the COTR appointment letter delineating the duties, responsibilities, and authority of the COTR. The COTR primary duty is to monitor and document the Contractor’s performance to ensure that all of the technical requirements of the contract are met by the delivery date or within the period of performance, and at the price or within the estimated cost stipulated in the contract. The COTR is the Contracting Officer’s technical liaison and is responsible for inspection of all services and deliverables. The COTR has no authority to authorize contractual changes. The Contractor shall bring any communication it considers as constituting a contractual change to the attention of the Contracting Officer immediately for resolution prior to proceeding.

E.4 CONTRACTOR QUALITY CONTROL (QC)

a. The Contractor shall establish and maintain a Quality Control Program in accordance with the FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE clause to ensure that the work performed under the contract conforms to the contract requirements. The Contractor shall submit to the Contracting Officer, a Quality Control Plan (QCP) for approval 15 calendar days after award of the contract. A general description of the Contractor's Quality Control (QC) program shall be available for Government review during the preaward survey.

b. The Contractor's QCP shall provide top Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

c. The QCP shall include:

(1) A description of the Contractor's quality control system. The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections, and the extent of their authority.

(3) Provisions for recording the results of inspections and for recording corrective action taken.

(4) Provisions to update and revise the QCP during the performance of the contract.

d. A file of all Quality Control inspections, both performed and scheduled, inspection results, and dates and details of corrective actions taken shall be maintained by the Contractor through the term of this contract. The file shall be the property of the Government and made available to the Contracting Officer during regular working hours. The file shall be turned over to the Government immediately following completion/termination of the contract.

e. The Contractor’s Quality Management Program shall comply with the minimum quality management systems specified in the American National Standards Institute (ANSI)/American Standards Organizations (ASO)/International Standards Organization (ISO) family of standards.

f. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the work and services provided under PDM Support Services in accordance with FAR 52.246-6 – INSPECTION-TIME AND MATERIAL AND LABOR- HOUR clause to ensure that work is being accomplished to Coast Guard standards. The Contractor shall also maintain records of these inspections and make available to the Government during the period of performance and for as long afterwards as specified in a resulting contract. Additionally, the Government has the right to inspect work resulting from these services at any time that will not unduly delay work accomplishment.

E.5 PERFORMANCE EVALUATION MEETINGS

The Contractor shall meet with the Government's representative monthly during the first four months of the contract. Thereafter, meetings will be as often as necessary at the discretion of the Contracting Officer, but not less than quarterly. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor's representative and the Government's representative. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement within two calendar days.

E.6 GOVERNMENT PERFORMANCE ASSESSMENT

In accordance with FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE, each phase of services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status. The results of all inspections will be documented and used in assessing the Contractor’s performance.

The Government’s performance assessment is not a substitute for Contractor quality control. The Government will regularly assess deliverables for conformance to contract performance objectives and standards. If a performance inconsistency is apparent in the basic service deliverable (e.g., complete rewiring and fully functional electrical service), inspection will then be focused on component elements of the deliverable (e.g., timeliness, quality of end product). For any non-conformances identified at this level, assessment may then include review of Contractor material representations (e.g., Quality Management System).

Performance assessments and other performance documentation requirements of FAR 42.15 will be used as input to Contractor performance evaluations, and to substantiate any findings of nonconforming services in accordance with FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE.

Government performance assessment will also address any risks associated with future service deliverables. Current performance status, process outputs, trend data, and the material representations of the Contractor’s technical proposal will all be considered as necessary in determining the likelihood of achieving required performance outcomes for deliverables that are not yet completed.

In the event the Government performance assessment indicates a high risk of future non-conforming services outcomes, the Contractor will be required to take preemptive/corrective action. The Contractor may receive reduced/negative performance evaluations until such time as quality control is restored and performance risks are mitigated.

Any non-conforming deliverables will be identified during periodic performance assessment meetings, and form the basis for price reduction or other consideration in accordance with FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE. Any such adjustments will be processed by the Contracting Officer and result in a formal contract modification.

In accordance with FAR 52.246-6 INSPECTION—TIME AND MATERIAL AND LABOR HOUR, each facet of services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status. The results of all inspections will be documented and used in assessing the Contractor’s performance.

The Government’s performance assessment is not a substitute for Contractor quality control. The Government will regularly assess work performance for conformance to USCG standards.

Performance assessments and other performance documentation requirements of FAR 42.15 will be used as input to Contractor performance evaluations, and to substantiate any findings of nonconforming services in accordance with FAR 52.246-6 INSPECTION—TIME AND MATERIAL AND LABOR HOUR.

SECTION F – DELIVERABLES OR PERFORMANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 LOCATION OF WORK

The location of work is the USCG Aviation Logistics Center (ALC) in Elizabeth City, NC.

F.2 PERIOD OF PERFORMANCE

This is a multiple year contract with a base and four – one year option periods dependent upon a sustained workload and is subject to FAR 52.217-5 EVALUATION OF OPTIONS, FAR 52.217-8 OPTION TO EXTEND SERVICES and FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT.

F.3 REGULAR WORKING HOURS

a. The regular working hours for the ALC are Monday-Friday 0645-0115 eastern daylight time, except observed Federal holidays and Government-designated plant shutdowns.

b. The performance of work requirements shall be accomplished within the ALC regular working hours. Any work outside regular working hours requires prior approval and shall be at no additional cost to the Government unless directed by the Government due to mission requirements.

c. Contractor Sponsored Functions. All Contractor-sponsored functions (i.e., training, social gatherings) shall be conducted outside business working hours, and at the Contractor’s expense.

d. Holidays. The Contractor shall establish a holiday schedule for personnel performing under this contract that directly coincides with the Government’s schedule. Holidays different from the Government shall be considered as holidays for Contractor personnel and are not billable. Contractor personnel will not perform work on Government holidays. Government holidays are: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day mandated by this Command, and/or any other day designated by Federal Statute, and/or any other day designated by the President’s Proclamation.

e. Plant Shutdowns.

(1) Planned mandatory plant shutdowns are not separately billable by the Contractor. They will be determined in advance by the host facility and may include the day after Thanksgiving and other days immediately preceding or following other holidays.

(2) Unplanned plant shutdown time (i.e. for inclement weather), not normally exceeding twenty (20) hours per…