Solicitation HSCG38-09-R-H00019 ANAPN-215 Weather Radar Repairs.docx

HSCG38-09-R-H00019

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external form. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington D.C. 20593-0001 Telephone 202-372-3695 Fax: 202-475-3904

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 3/2005) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Schedule of Supplies/Services for Base Period (Year One) 12 Months from date of Award

Indicator P/N 4001670-2505

NSN 6660-01-133-3586

Ea

Indicator P/N 3602086-001 NSN: Commercial

Receiver Transmitter P/N: 4000966-0107

NSN: 5841-01-093-1492

Receiver Transmitter P/N: 4004505-0001 or P/N: L5362B

NSN: 5960-01-024-7918

* CLIN 1001a and 1002a shall be priced separately from the firm fixed price. These CLINs shall be considered over and above and required on an “as needed” basis.

OPTION PERIOD ONE

(Year 2)

Indicator P/N 4001670-2505

NSN 6660-01-133-3586

Indicator P/N 3602086-001 NSN: Commercial

Receiver Transmitter P/N: 4000966-0107

NSN: 5841-01-093-1492

Receiver Transmitter P/N: 4004505-0001 or P/N: L5362B

NSN: 5960-01-024-7918

* CLIN 2001a and 2002a shall be priced separately from the firm fixed price. These CLINs shall be considered over and above and required on an “as needed” basis.

OPTION PERIOD TWO

(Year 3)

Indicator P/N 4001670-2505

NSN 6660-01-133-3586

Indicator P/N 3602086-001 NSN: Commercial

Receiver Transmitter P/N: 4000966-0107

NSN: 5841-01-093-1492

Receiver Transmitter P/N: 4004505-0001 or P/N: L5362B

NSN: 5960-01-024-7918

* CLIN 3001a and 3002a shall be priced separately from the firm fixed price. These CLINs shall be considered over and above and required on an “as needed” basis.

STATEMENT OF WORK

1.0 SCOPE OF WORK:

1.1 The United States Coast Guard Aviation Logistic Center (ALC) requires depot level maintenance through the award of one Firm Fixed Price Requirements type contract for the repair of the AN/APN-215 Weather Radar components identified in Schedule of Supplies/Services. The components will be shipped to the contractor for repair in order to restore them to a ready for issue condition. The term of this contract shall be for a one-year base period and two one year renewable option years for a total duration not to exceed three years. The component is “ACMS Tracked”.

1.1.2 The technical requirements in this statement of work are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to the Original Equipment Manufacturers’ (OEM) repair and overhaul manuals, performance/test/acceptance criteria, and specifications to ensure the items specified in the Schedule of Supplies/Services are repaired, overhauled, calibrated, and operating in accordance with the applicable OEM manuals and specifications. The contractor is solely responsible for obtaining all technical data, manuals and specifications for the repair of the items specified in the Schedule of Supplies/Services. The U.S. Coast Guard does not maintain nor release the technical documents required to repair these components.

1.1.3 The information contained in this section is not intended to be all-inclusive nor to detract from the procedures outlined in the OEM manuals and specifications, except where specifically noted herein. All replacement parts shall conform to OEM standards and specifications stipulated in the OEM manuals and any supplemental directives and/or instructions for items specified in Addenda B. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

1.1.4 Applicable Part Numbers (P/Ns), National Stock Numbers (NSNs) and quantity estimates are shown on the attached schedule of requirements. The quantity estimates have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130 program projections, repair factors, rates, forecasts and various statistical methods.

2.0 – LIST OF ACRONYMS AND DEFINITIONS

2.1 List of Acronyms

2.1.2 Definitions

Aircraft on the Ground (AOG) – Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting overhaul and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited.

Aviation Computerize Maintenance System (ACMS) – U.S. Coast Guard owned component tracking program.

Beyond Economic Repair (BER) – Condition of a part deeming replacement with a new part more cost effective than repair.

Cannibalize – Items covered in this contract in which integral parts are missing when the component is provided to the Contractor for overhaul. Items covered in this contract, which are received by the contractor missing consumable items, are not considered to be cannibalized.

Modification – A change in the basic structure of the part or component parts thereof.

New Replacement Parts – Defined as parts having never been used, having traceability to the Original Equipment Manufacturer. New surplus parts are acceptable, as long as traceability to the OEM is provided. In the event that traceability to the OEM is not obtainable, the contractor shall so notify the Contracting Officer, in writing, with details as to the origination and traceability of the replacement parts proposed for use. A determination will be made as to whether or not the proposed replacement part is acceptable for use in the USCG aircraft.

Overhaul – To teardown, carefully inspect, clean, replace time limited components, and components out of tolerance/broken and return the item to “Zero Time Since Overhaul” Status according to the current specifications and test in accordance with OEM specifications.

Scrap – To render an item unusable for its intended purpose, this applies to items that have been determined to be beyond economical repair (BER).

Technical Order (TO) – Defined in reference to the United States Air Force Overhaul specifications, and shall include the latest changes.

Unusual Damage – Items which have been diagnosed with severe damage or crash damage or in which repairable assemblies have been removed or swapped out. Components, which are missing consumable items, are not considered to be unusually damaged.

No Fault Found – An item which meets performance specifications set forth in the resulting contract during and after the item has been brought up to full operating temperature and requires no parts or labor other than that which is necessary to perform this testing and/or minor alignment.

3.0 APPLICABLE DOCUMENTS

3.1 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in the document supersedes applicable U.S. Federal, State or Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in the statement of work (SOW) is not intended to be all-inclusive nor to distract from the procedures outlined in the manufacturer’s specifications or technical orders except where specifically noted herein.

3.2 References

Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of 01 JUL 2004, are applicable.

· DOD Standard Practice for Military Packaging, MIL-STD-2073-ID

· Quality Systems – Model for Quality Assurance in Design/Q9001:1994, ANSI/ISO/ASQC

· Standard Practice for Commercial Packaging, ASTM D3951

3.3 Component Maintenance Manuals

The following Technical Orders are required to repair the AN/APN-215 Weather Radar.

HONEYWELL COMMERCIAL PUBS

(AND/OR) BENDIX COMMERCIAL PUBS

3.4 Availability of Documents

The contractor must have access to all applicable documents and technical orders and obtain current or latest editions of all applicable documents and technical orders. The Coast Guard does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending registration with the maintenance agency of these technical documents for any offer.

In the event that access to any document specified by this Statement of Work is restricted by security requirements, the contractor is solely responsible for all efforts and costs necessary to secure background investigation, clearances, and authorizations from the maintenance organization.

3.5 U.S. Government Federal Specifications and Standards

U.S. Government federal specifications, standards and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other government activities, contractors, and other private companies must procure copies from the American Society for Testing and Materials (ASTM), 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.

3.6 Source of Technical Documents

Commercial Source: Honeywell Commercial Pubs Contact ATP* (Aircraft Technical Publications) for manuals.

ATP Headquarters 101 South Hill Drive Brisbane, CA 94005 Phone number: (800) 227-4610 e-mail: Sales@atp.com

Commercial Source: Bendix Commercial Pubs Contact Essco Aircraft* for manuals.

Essco Aircraft 378 S. Van Buren Ave.

Barberton, OH 44203 Phone number: (877) 505-7842 WWW.esscoaircraft.com

* The commercial sources listed above are just two potential sources available for these manuals. The U.S. Coast Guard does not endorse or recommend these vendors. It is still incumbent on the vendor to acquire the applicable manuals from whatever sources are available.

4.0 PROJECT MANAGEMENT

4.1 Repair Need

The United States Coast Guard Aviation Logistic Center requires a depot level maintenance requirements contract for the repair of avionics components identified in Schedule of Supplies/Services. The components will be shipped to the contractor for repair in accordance with the applicable OEM repair and overhaul manuals, their latest revision and specifications in order to restore them to a Ready for Issue condition. The components are all “ACMS Tracked”.

4.1.1 Repair Scope

Depot maintenance requirements for this contract consist of electronic component repair. Components will be inspected, repaired, and/or modified in accordance with the specified OEM manuals and specifications. In all cases, the repair, inspection and test procedures must meet or exceed the OEM manuals and specification. Components delivered as a result of this requirement shall be ready for field level (U.S. Coast Guard Air Station) installation, including final paint. The contractor shall provide all parts, labor, tooling, test equipment, manuals, and facilities

4.2 Subcontracting

Sub-contracting shall be limited to contractors certified to do this type of work by the FAA or OEM with documentation to support this. Also, contractors and subcontractors must have access to OEM manuals and authorized replacement parts.

(Rest of Page Intentionally Left Blank)

5.0 CONFIGURATION MANAGEMENT

5.1 Asset Computerized Maintenance System (ACMS)

ACMS (Asset computerized Maintenance System) is the management information system used to schedule and record all Coast Guard aircraft maintenance. The contractor’s responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work. Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. The Coast Guard will provide the appropriate forms with each component as follows:

Significant component History Report (SCHR): the document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated “scrapped”; or returned to ACMS.

Component Repair Record (CRR): records the maintenance performed on a serial number tracked component by the contractor.

5.1.2 Component Repair Record (CRR)

The original shall be packed with the component at completion of repair for return to the Coast Guard.

The contractor is responsible for the following disposition of CRR’s for each component repaired or scrapped:

Mail one completed copy within five working days of rendering component unusable for its intended purpose to:

USCG Aviation Logistics Center 1664 Weeksville Rd.

ACMS – Bldg 78 Elizabeth City, NC 27909-5001

5.1.3 Service Bulletins

The Contracting Officer shall notify the contractor in writing of items requiring incorporation of service bulletin or modification. Upon receiving notice of a service bulletin or modification, the contractor shall submit within thirty (30) calendar days, a firm-fixed priced proposal for an incremental charge to be assessed each time the service bulletin or change is incorporated in a component. The proposal shall contain a breakdown of material and labor cost based upon the firm-fixed labor rates and material factors. The incremental charge agreed to, for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the contractor’s facility if said service bulletin has not already been incorporated. When service bulletin incorporation changes the component’s part number, the new part number will be added to the contract. The contractor shall update the component’s data plate if applicable denoting the new part number and/or modification number.

5.1.4 Obsolete Parts or Processes

The contractor shall use new parts that meet or exceed the OEM specifications, requirements and/or drawings. In the event certain parts or processes become obsolete, the contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to make the rework. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The contractor shall verify cost of part with invoices or catalogs. The contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the contractor’s written estimate make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the contractor shall have sixty (60) calendar days for delivery.

5.1.5 Traceability of Parts

Parts used in the repair shall be traceable to the original equipment manufacturer (OEM) or the OEM technical specifications.

6.0 TECHNICAL REQUIREMENTS – REPAIR

6.1 Repair Requirements

6.1.1 Repair Procedures

The components identified in Schedule of Supplies/Services, CLINs 1001 and 1002 (and applicable option year CLINS) shall be repaired IAW applicable OEM repair and overhaul manuals.

6.1.2 Inspection

The Contractor shall perform a visual inspection and correct deficiencies found for all components. This shall include replacement of missing or broken parts, and the removal of any foreign matter or corrosion.

6.2 Corrosion

6.2.1 Inspection

Coast Guard aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in any item or part thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts will be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

6.2.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the technical order specifications or drawings, or shall meet the Contracting Officer’s approval when specifications do not exist or are not clear.

6.2.3 Serviceable Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed the OEM specifications and drawings, with exceptions noted in the statement of work.

6.3 Scrap Procedures

6.3.1 Non-reworked items

All Non-reworkable items replaced during repair shall be disposed of as scrap and rendered unusable for its intended purpose. This shall be accomplished IAW the BER Table.

6.3.2 Beyond Economic Repair (BER)

In the event an entire assembly has been determined BER, the contractor shall notify the Contracting Officer. In this notification, the contractor shall list the delivery order, line item number, NSN, Part Number and serial number with a brief description supporting the determination. Within 30 days, the Contracting Officer shall provide disposition instructions via modification for the item. When the Contracting Officer has made the determination that the assembly shall be scrapped at the Contractor’s facility, the scrap procedures shall be conducted in the presence IAW the BER Action Table. The Contractor shall be entitled to compensation for teardown and evaluation only in accordance with the firm-fixed price specified for “scrap fee”.

BER Action Table

Note: In no case will any of the above Actions be taken without written instructions from the Contracting Officer.

6.4 Unusual Damage

6.4.1 General

The Coast Guard intends that ALL components specified in the schedule will be shipped for repair within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the applicable technical directives; those components may be determined Unusually Damaged, In order to be determined Unusually Damaged, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered:

Note: Only components meeting one or more of the above criteria may be considered as Unusually Damaged. All other components shall be repaired in accordance with the fixed repair prices accepted for contract award.

6.4.2 Report Requirements

When a component is processed for Unusual Damage Evaluation, the contractor shall, within thirty (30) calendar days of receipt of the item, submit an inspection condition report and price proposal for the additional work, covering all materials and labor needed to return the unit to satisfactory condition that meets all applicable technical order specifications. The proposal shall contain the delivery order number, line item number, National Stock Number (NSN), part (P/N), nomenclature, and serial number of the component, a listing of the replacement parts and/or material required, the time needed to effect the repair, and a cost breakdown including the cost of each required part and the number of labor hours. The hourly labor rate will be charged at the firm-fixed hourly labor rate contained in the schedule of requirements. The contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage” evaluation. The delivery obligation will be specified in the delivery order modification and will apply only to those items specifically addressed by the modification. The contractor is obligated to delivery of all other components not individually addressed by the modification under the original delivery date specified on the delivery order. The proposal shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified in the schedule of requirements. Within thirty (30) calendar days, the Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a delivery order modification will be issued to require the additional work at the agreed upon terms.

If the additional work is not desired, the Contracting Officer shall provide the contractor with disposition instructions for the un-repaired item. In the event an item is returned to the Coast Guard in a disassembled condition, the contractor shall be entitled only to compensation for the Scrap Fee plus any applicable shipping charges for return of the component to ALC.

“The hourly labor rate required by CLINs 1005, 2005 and 3005 shall be used for service bulletin incorporation and provide funding for labor for Unusually Damaged Components. The estimated quantity of One (1) each for this CLIN is NOT indicative of the actual number of labor hours necessary throughout the contractual period and is used for evaluation purposes only. Upon contract award, the aggregate contract value will be established as an estimate”.

6.4.3 Cannibalized Units

Firm-fixed prices proposed in Schedule of Supplies/Services for repair shall not include assemblies and components which have been cannibalized from repairable parts or severely damaged due to mishandling, crash damage, or acts of God. These items shall be evaluated at the firm-fixed-price specified in Schedule of Supplies/Services for Unusual Damage Evaluation. In the event any of the components listed in Schedule of Supplies/Services are received in a condition that represents obvious cannibalization, misuse, crash damage or acts of God, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and must reference the Delivery Order number, National Stock Number, Part Number, and Serial Number and is subject to the discretion of the Contracting Officer.

6.4.4 CRT and Magnetron Replacement

The CRT and Magnetron identified in Schedule of Supplies/Services, (CLINs 1001a and 1002a and applicable option year CLINs) shall be considered as over and above repairs and priced separately from the firm-fixed-price specified in Schedule of Supplies/Services. When it is determined that these items need to be replaced due to failure, immediate notification to the Contracting Officer is required. This notification shall be in writing and include a detailed description of the noted deficiencies and must reference the Delivery Order number, National Stock Number, Part Number, and Serial Number and is subject to the discretion of the Contracting Officer.

6.5 Inspection/No Fault Found

Components received, which when tested indicate a “no fault found” situation, shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the OEM. These items shall be documented on the Component Repair Record required in Section 10, paragraph 10.2.3 and invoiced in accordance with the applicable “Inspection/No Fault Found” charge indicated in Schedule of Supplies/Services.

7.0 LOGISTICS SUPPORT

7.1 Repair Turn Around Time

Desired Turn-around Time (TAT) for repair of material is 60 days from receipt of material at the contractor’s facility. The minimally acceptable Turn-around Time (TAT) is specified in Section 11, paragraph 11.4, Delivery Schedule.

7.2 Material Tracking Systems Requirements

The contractor shall submit a Component Repair Record for the CLINS specified in Schedule of Supplies/Services, IAW paragraphs 5.1 and 5.1.2.

8.0 USCG FURNISHED PROPERTY AND INFORMATION

8.1 USCG Furnished Data

8.1.1 Technical information and drawings

The contractor is solely responsible for obtaining all technical data, manuals and specifications for the repair of the items specified in Schedule of Supplies/Services. The U.S. Coast Guard does not maintain nor release the technical documents required to repair these components.

8.2 Government Furnished Equipment

The USCG shall not provide any tooling, labor, parts, test equipment, or facility to affect repairs IAW this SOW. The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to repair U.S. Coast Guard electronic components as listed on the Schedule of Requirements.

The U.S. Coast Guard reserves the right to provide to the contractor Government Furnished Property/Equipment should it be determined to be in the best interest of the government. In the event Government Furnished Material (GFM) is needed to facilitate the contractor’s ability to meet the established, Turn-around Time (TAT), the government reserves the right to negotiate a downward adjustment in the Firm Fixed Price relative to the value of any GFM provided.

9.0 PACKAGING AND MARKING

9.1 MARKING OF SHIPMENTS

The Contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, “Marking for Shipping and Storage”. Failure to mark all packages, boxes, etc. may result in return of shipment at the contractor’s expense.

9.2 PRESERVATION, PACKAGING, AND PACKING

The Contractor shall preserve, pack, and package in U.S. Coast Guard containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, handling, shipping and transportation of material shall be in accordance with MIL-STD-2073-1D. In addition, because ALC is a supply depot, material will be stored and transshipped to various users; therefore material must be packed and labeled suitable for shipment via land, air or sea. The following requirements apply:

Only Bar Coding of the National Stock Number is necessary.

Each individual item or unit must be individually packed in a separate crate.

Each individual container shall be labeled on the outside with National Stock Number (NSN), Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Delivery Order Number and Line Item Number.

The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

When the AOG clause is invoked, the outside of the shipping container shall be marked in highly visible lettering “AOG”.

The contractor shall remove the unserviceable tag, DD Form 1577-2, from the RFI components.

Contractor shall contact the contracting officer for repair or replacement should a shipping crate be incorrect or not meet standards upon delivery of components to Contractor’s facility. The USCG will either furnish the container or request Contractor build for repayment. Specifications will be furnished to the Contractor for crate rebuild.

9.3 MARKING OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

10.0 INSPECTION AND ACCEPTANCE

10.1 MATERIAL INSPECTION AND RECEIVING REPORT

At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed commercial packaging slip IAW paragraph 11.1.

10.2 REQUIRED CERTIFICATES

The contractor shall furnish a Certificate of Airworthiness IAW FAA procedure (FAA Form 8130-3 of 8130-4 (preferred), or a Certificate of Conformance (COC IAW FAR 52.246-15), for each component shipped in response to this SOW. If a Certificate of Conformance (COC) is used, the contractor shall use the format provided in Attachment 1.

10.2.1 DISPLAYING OF CERTIFICATES

The Certificate used shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice. Failure to submit the appropriate certificate shall constitute an improper invoice and will result in nonpayment.

10.2.2 NOTIFICATION REQUIREMENTS FOR NON-COMPLIANCE

If the contractor cannot certify as required in paragraph 10.3, he shall immediately and prior to any work being initiated, notify the Contracting Officer.

10.2.3 COMPONENT REPAIR RECORD

The contractor will receive a component repair record with each component received. The contractor will be responsible for filling out this form and returning it to ALC as per paragraph 5.1 and 5.1.2.

10.3 QUALITY ASSURANCE

The contractor shall be an FAA certified repair station and the requirement does not flow up or down to any tiered participant. The prime, as well as any subcontractors, must be in possession of a current FAA certification for the appropriate categories throughout the life of the contract. The contractor shall maintain a Quality Assurance System, including test equipment calibration system requirements, and a documentation of said requirements sufficient to ensure that repair services conforms to OEM specifications and requirements of this contract.

10.3.1 Repaired/modified components found to have deficiencies will be reported on Standard Form “SF386”, Product Quality Deficiency Report (PQDR), to contractor for investigation. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contractor Officer. If agreed upon between parties that the component’s deficiencies are not related to a previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to a “Ready for Issue” (RFI) status. The breakdown shall be in accordance with the fixed hourly labor rate established in Schedule of Supplies/Services. The contracting Officer will either initiate negotiations for the work or accept the Contractor’s proposal and issue a delivery order modification. The standard terms and conditions, specifically for delivery obligations, of the contract shall apply to items submitted PQDR evaluation.

11.0 PERFORMANCE OF DUTIES

11.1 MATERIAL INSPECTION AND RECEIVING REPORT

At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Delivery Order Number, (6) Line Item Number, and (7) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton; one copy shall be sent to the Contracting Officer upon shipment/delivery and shall be clearly marked “Information Only”; and one copy shall be attached to the original invoice when submitted to the payment office.

11.2 FREIGHT ON BOARD (F.o.b.) POINT

Offerors shall submit proposal on the basis of F.o.b.. destination.

11.3 SHIPPING DESTINATIONS

Unless otherwise directed by individual delivery orders or modifications, the contractor shall ship repaired components to the following address:

11.4 DELIVERY SCHEDULE

Desired turn-around –time for repair of material is sixty (60) days after receipt of material (ARM) at the contractor’s facility. In no case shall delivery exceed (90) days after receipt of material unless otherwise provided for by a modification signed by a Contracting Officer. Earlier delivery is desired if there are no extra costs incurred by the Government. Turn-around-time is defined as beginning at the time of receipt of repairables at the CONUS contractor’s facility or Point of Departure for Non-CONUS offerors and ending at the time of delivery to ALC Elizabeth City, North Carolina. The offeror may also, without prejudicing its offer, propose a staggered delivery schedule for large quantity orders based on plant capability which will also be considered during proposal evaluation.

11.5 URGENT REQUIREMENTS

“Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified of the condition and requested to provide a response within 24 hours of the request. The contractor’s response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for rework/overhaul are closest to completion under normal working conditions and an estimate of the labor hour hours needed to accelerate overhaul/rework completion. The Contracting Officer will issue a delivery order modification authorizing overtime premium if necessary with a Not-to-Exceed price for the work and provide shipping instructions. Upon completion of rework/overhaul, the Contractor shall submit a firm-fixed priced proposal for the overtime premium hours and expedited shipping charges to facilitate contract definitization.”

11.6 PERIOD OF PERFORMANCE

The base period of performance for this contract is a base period to begin at time of award for a one (1) year period, with two (2) option periods, renewable annually. The total duration of this contract may not exceed three years.

12.0 CONTRACT ADMINISTRATION DATA

12.1 CORRESPONDENCE

Contracting Officer USCG Aviation Logistics Center C130 Procurement, HMF 1060 Consolidated Road Elizabeth City, NC 27909-5001

12.1.2 POINT OF CONTACT

All questions pertaining to contractual issues shall be addressed to the individual specified in Block 7 of the Standard Form, SF 1449, page one (1) of this document.

Victoria H. Kocher (252)334-5209, victoria.h.kocher@uscg.mil

13.0 SPECIAL CONTRACT REQUIREMENTS

13.1 GOVERNMENT PROPERTY FURNISHED FOR REPAIR

Failure of the Government to furnish such items in the amounts or quantities described in the Schedule of Supplies/Services as “estimated” or “maximum” shall not entitle the contractor to any equitable adjustment in price under the Government Property clause of the contract. The government reserves the right to perform depot level repair of the components described in Schedule of Supplies/Services.

13.2 CONTRACTOR VERIFICATION OF REPAIRABLE

Upon receipt of repairable items, the Contractor shall notify the Contracting Officer in writing, providing the following information: (1) date the repairable(s) received at the contractor’s facility or Point of Departure for foreign contractors, (2) confirmation of serial numbers, and (3) confirmation of delivery order number. Notification via email or facsimile (252-335-6452) is acceptable. Failure to acknowledge receipt of the components specified in Schedule of Supplies/Services may result in the government’s assumption that the components were received at the contractor’s facility within 7 days of the date on the delivery order.

13.3 WARRANTY

A minimum twelve-month warranty from the date of Government acceptance is required for any contract resulting from this solicitation.

13.4 REFERENCES

Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of 01 Oct 2009 are applicable:

DOD Standard Practice for Military Packaging, MIL-STD-2073-ID

Standard Practice for Commercial Packaging, ASTM D3951

14.0 CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (March 2009) is hereby incorporated by reference and is tailored as follows:

FAR52.202-1 Definitions (Jul 2004) FAR 52.202-3 Gratuities (Apr 1984) FAR 52.204-4 Printed or copied Double-sized on Recycled Paper (Aug 2000) FAR 52.211-14 Notice of Priority Rating for National Defense Use, Emergency Preparedness, and Energy Use Program (Apr 2008) DO-A1 Rating FAR 52.215-6 Place of Performance (Oct 2007)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, ____ intends, ____ does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks “intends” in paragraph (a) of this provision, it shall insert in the following spaces the required information:

(End of provision) FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Fixed Price Requirements Type contract resulting from this solicitation. The contract will consist of one (1) 12-month Base Period and two (2) 12-month Option Periods.

FAR 52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract award through contract expiration.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (1) each, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the total estimated line item quantity;

(2) Any order for a combination of items in excess of 50% of estimated contract quantity; or

(3) A series of orders from the same ordering office within 30 calendar days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause) FAR 52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 150 days past contract expiration.

(End of clause) FAR 52.217-5 Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR 52.217-8 Option to Extend Services (Nov 1999) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

(End of clause) FAR 52.222-49 Service Contract Act – Place of Performance Unknown (May 1989) FAR 52.222-1 Buy American Act – Supplies (Feb 2009) FAR 52.225-2 Buy American Act Certificate (Feb 2009)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American Act—Supplies.”