Evaluation Criteria.doc

Solicitation – HSCG38-09-Q-200023

ATTACHMENT 1

EVALUATION CRITERIA

The Government will evaluate Quotes based on the following criteria, Technical Capability, Experience & Past Performance, Schedule, Risk, Quality and benefits of the solution. Technical Capability is weighted significantly higher than Experience and Past Performance. Price is not weighted, but will be considered prior to award. The closer the offers are to technical equality, the more important price becomes.

Quote Requirements: In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items”, the following information is provided. Offerors are required to submit their quotes in two “separate” volumes as follows:

Volume I

- Written Technical Quote Original + 5 hard copies

Electronic Media

Volume II

- Price Quote Original + 1 hard copy

Electronic Media

The completion and submission of the items contained herein will constitute an offer (quote) and the offeror’s unconditional assent to the terms and conditions of this RFQ and any attachments hereto. An offeror may correct a deficiency only through discussions (see FAR 15.306(b), 15.306(d), and 15.307). The acceptance period submitted by the offeror shall not be less than 90 calendar days from the date specified for receipt of offers.

Volume I Technical Quote This volume shall contain the Technical, Experience, Delivery Schedule, and Past Performance sections.

Volume II Price Quote This volume shall include the proposed pricing information as required in the solicitation documents.

IMPORTANT NOTE: Offerors shall respond to all requirements of the solicitation documentation.

QUOTE FORMAT: This section specifies the format that offerors shall use in this RFQ. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes.

Each volume shall contain the following items in addition to the technical/descriptive data required by this RFQ.

Cover:

The cover shall indicate the following:

Title of the quote

Quote category (Technical or Price)

Volume number

RFQ number

Name and address of offeror

Identification of copies bearing original signatures

Table of Contents:

The table of contents shall provide sufficient detail as to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

Requirements for Style: Each offeror shall submit a quote that clearly and concisely describes and defines the contractor’s response to the requirements contained in the RFQ. Unnecessary elaborate or other presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as an indication of the offeror’s lack of understanding of price consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The quote shall contain all the pertinent information in sufficient detail in one area of the quote where it contributes most critically to the discussion of the same information. When necessary, the offeror shall refer to the initial discussion and identify its location within the quote.

Written Component: Volume I, the technical quote shall be limited to 50 pages. Each “page” is one sheet, 8 ½” x 11”, with at least one inch margins on all sides, using Time New Roman font with 12 point size type or larger. Pages shall be consecutively numbered. Multiple pages or foldouts count as an equivalent of 8 ½” x 11” pages. Each page of each copy should affix with the legend “Source Selection Information See FAR 3.104”.

QUOTE CONTENT:

VOLUME I: Technical Quote The technical evaluation factors are listed in descending order of importance: (1) Technical, (2) Experience & Past performance, and (3) Delivery Schedule. The technical portion shall be page numbered, contain a table of contents, be organized in the following four (4) sections, and shall address in detail the following information:

A – Technical:

Note: The technical evaluation section should be written so that logistics and engineering oriented personnel can make a thorough evaluation and arrive at a sound determination as to whether the quote meets the requirements of this solicitation. To this end, the technical capability shall be specific, detailed, and complete as to clearly and fully demonstrate that the prospective contractor has a thorough understanding of the technical requirements contained in this solicitation.

1.

CERTIFICATIONS / PROCEDURES:

a.

Certification:

The contractor shall provide verification that they posses a FAA or DOD certification as required in SOW paragraph 4.1.2.

b.

OEM Procedures:

The contractor shall provide verification that they have access to OEM specifications and procedures as required in SOW paragraph 4.1.3.

2.

ELT SYSTEM PERFORMANCE:

a.

ELT System and Subcomponents Description:

The offeror shall provide a full description of the ELT system and subcomponents offered to meet the performance specification as required in the SOW paragraph 3.4. Each area of the performance specification must be addressed.

Interface Control Document:

The offeror shall provide the interface control document as described in SOW paragraph 3.5.

c.

Quality, Benefits, and Deficiencies:

The offeror shall provide an overall summary of the quality, benefits, and any deficiencies of the proposed system in relation to the requirements of this solicitation.

3.

LOGISTICAL SUPPORT:

a.

Warranty:

The offeror shall submit a description of their proposed warranty, if any.

Rework, Modifications, Product Improvements & Support:

The offeror shall provide a description of their repair, modifications, product improvement, and miscellaneous support plan as it pertains to this requirement.

c.

Acceptance Test Procedure:

The offeror shall provide Acceptance Test Procedures as required in SOW papa 5.3.

B – Experience:

The offeror shall demonstrate either similar or directly related work experience of similar scope, magnitude and complexity to the requirements of this solicitation. Documentation supporting experience within the last five (5) years that demonstrates specific and relevant experience to this requirement will be considered. The offeror should address the following: qualifications, quantities of platforms supported during integrations, number of systems fielded, history, organization, work experience, and any other information the offeror considers relevant to this section. Include a description of all awards and recognitions received for performing similar efforts.

C – Delivery Schedule:

The offeror shall provide a delivery schedule for each of the line items contained in the solicitation. This section should also include maximum deliveries per month, if applicable.

D – Past Performance:

The offeror shall provide three (3) past performance references that reflect relevant experience performed within the past five (5) years. Relevant experience includes that which is similar in supplies / services provided. The following information shall be provided for each reference listed: Name of Contracting Activity, Contract Number, Contract Type, Contract Amount, Short Description of Work Performed, Contracting Officer and Telephone Number, Technical Point-of-Contact and Telephone Number. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be given a neutral past performance rating. The Government may also use other information available from Government sources to evaluate an offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

VOLUME II: Price Quote The contractor shall provide pricing based on the line items documented in the solicitation

HSCG38-09-Q-200023. Any quantity price discounts should be included in this section. The discounted price list (line item 2 & appropriate option year line items) shall also be included in this section. NOTE: The line item structure identified on this document can be altered if needed by the offeror to accommodate things such as separately priced options, multiple separately priced features, no cost items, alternate versions, etc.