Calibration RFP.doc

HSCG38-08-R-500046

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0602

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695

The Government intends to award a single Three-Year, Commercial Time and Materials Indefinite Delivery/Indefinite Quantity type contract for Calibration and Repair services of various portable and non-portable Government owned Test, Measurement and Diagnostic Equipment (TMDE) located at the United States Coast Guard (USCG) Aviation Logistics Center (ALC), Elizabeth City, NC. The Government intends to use the policies and procedures of FAR Part 12 – Acquisition of Commercial Items in conjunction with FAR Part 15 –Contracting By Negotiation with the Contract Format set forth in FAR 12.303. The NAICS Code is 541380 and the Small Business Size Standard is $12 mil. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-27. This Procurement is a Total Small Business Set-aside. All responsible Small Business sources may submit an offer which shall be considered by the agency. Offers from Large Businesses will not be considered for award under this Small Business Set-aside.

A List of Test, Measurement and Diagnostic Equipment is included as Attachment 1.

Designated Activities/Authorized Users: Only the Aviation Logistic Center (ALC), Engineering Support Division (ESD), Elizabeth City NC 27909 will be authorized to issue Task Orders under the Contract.

The Government's intent is to maximize the use of Fixed Priced Delivery Orders and minimize the use of Time and Material/Labor Hour Delivery Orders. Offerors shall propose Firm Fixed Prices for Calibration Tests including Failed Calibration Reports (Failure Report) for TMDE that fails calibration, and Firm Fixed Price Hourly Labor Rates for Repairs. Labor Categories and associated Hourly Rates shall be indicated below under the applicable Contract Line Item Number (CLIN). Hourly Labor Rates shall be Fixed Hourly Rates that include wages, overhead, general and administrative expenses, and profit for each category of labor. The Government anticipates issuance of individually funded Firm Fixed Price Delivery Orders on a monthly basis for Calibration Tests and estimates 300 Calibration Tests will be required each month. Repairs will be authorized on a case-by-case basis dependent on Repair Reports and Estimates. Wage Determination 2005-2543 Rev 7 dated 5/29/2008 is incorporated and is intended to be incorporated into the ensuing contract. The Wage Determination is listed as Attachment 2.

Quantities listed are estimates for specific period of performance. Failure of the Government to order any of the line items or quantities described as estimated or maximum will not entitle the contractor to any equitable adjustment in price. All orders for the contract shall be placed by individually funded Delivery Orders. All responsible sources may submit an offer which shall be considered by the agency. The USCG reserves the right to select and award contracts to multiple vendors if two or more technically qualified proposals are determined to provide approximately equal value for the Government.

Base Period

12 Months from date of Award

Est

CLIN Description Qty U/I Unit Price Total Price 0001 Calibration Tests to 2400 Ea $___________ $___________

Include Failed Calibration

Test Reports IAW para. 9.1.1 The Government estimates 200 Calibration Tests will be required each month.

0002 Repairs for Failed To Be Determined on Individual

Calibrations IAW Delivery Orders

Paragraph 9.1.1.1

Hourly Rates shall include wages, overhead, G&A and Profit Provide fixed hourly rates for each labor category applied to labor performed by the offeror, subcontractors, and/or divisions, subsidiaries, or affiliates of the offeror under a common control. Separate Rates are not required for prime contractor labor, subcontractors, and affiliates.

Hourly Specify labor to be performed by Labor Category Rate as required above

00003 Monthly Report 12 Ea $____________ $_____________

IAW paragraph 9.2

Base Period

Not To Exceed Ceiling $______________________

The Guaranteed Minimum Quantity to be ordered by the Government is 400 each of the estimated quantity for Contract Line Item Number (CLIN) 0001 of the Base Period.

Option Period One

12 Months from date of exercise Est

CLIN Description Qty U/I Unit Price Total Price 0004 Calibration Tests to 2400 Ea $___________ $___________

Include Failed Calibration

Test Reports IAW para. 9.1.1

The Government estimates 200 Calibration Tests will be required each month.

0005 Repairs for Failed To Be Determined on Individual

Calibrations IAW Delivery Orders

Paragraph 9.1.1.1

Specify whether fixed hourly rates for each labor category applied to labor performed by the offeror, subcontractors, and/or divisions, subsidiaries, or affliates of the offeror under a common control.

00006 Monthly Report 12 Ea $____________ $_____________

IAW paragraph 9.2

Option Period One

Not To Exceed Ceiling $______________________

The Guaranteed Minimum Quantity to be ordered by the Government is 400 each of the estimated quantity for CLIN 0004 of the Option Period One, if exercised.

Option Period Two

12 Months from date of exercise

Est

CLIN Description Qty U/I Unit Price Total Price 0007 Calibration Tests to 2400 Ea $___________ $___________

Include Failed Calibration

Test Reports IAW para. 9.1.1

The Government estimates 200 Calibration Tests will be required each month.

0008 Repairs for Failed To Be Determined on Individual

Calibrations IAW Delivery Orders

Paragraph 9.1.1.1

Provide fixed hourly rates for each labor category applied to labor performed by the offeror, subcontractors, and/or divisions, subsidiaries, or affiliates of the offeror under a common control.

0009 Monthly Report 12 Ea $____________ $_____________

IAW paragraph 9.2

Option Period Two

Not To Exceed Ceiling $______________________

The Guaranteed Minimum Quantity to be ordered by the Government is 400 each of the estimated quantity for CLIN 0007 for Option Period Two, if exercised.

TOTAL Contract Not To Exceed Ceiling $______________ _

PERFORMANCE WORK STATEMENT

Calibration Test and Repair Services of Test, Measurement and Diagnostic Equipment located at the U.S. Coast Guard Aviation Logistics Center, Elizabeth City, NC 27909

1.0 Scope: The requirement exists to provide Calibration and Repair Services of USCG owned Test, Measurement and Diagnostic Equipment (TMDE) located at the USCG Aviation Logistics Center (ALC), Elizabeth City, NC 27909. The contractor shall have the capability to perform calibration and repairs for the USCG ALC facility both Off-site and On-site.

Offerors may propose a Primary Off-Site Calibration Laboratory or a Primary On-site Mobile Calibration Laboratory with a Secondary Off-site Calibration Laboratory. Calibration Laboratories must be certified and accredited and a Primary On-site Mobile Calibration Laboratory must be certified and accredited while meeting the requirements set forth in paragraph 6.0 of this Performance Work Statement (PWS). Off-site Calibration Laboratories must be located within a 200 mile radius of the USCG ALC Elizabeth City, NC facility and meet the requirements set forth in paragraph 7.0 of this PWS. The Contractor must have the ability to perform on-site calibrations for "non-portable" items.

The contractor must be able to respond to emergency situations. Offeror's proposals shall describe in detail how emergency situations will be handled.

1.1 The contractor shall provide, except where noted as Government Furnished, all personnel, equipment, tools, materials, management, supervision and other items and services necessary to perform calibration and repairs for the type of tools and equipment listed in the ALC Automated Tool Inventory Control and Tracking System (ATICTS) (Attachment 1).

1.2 The required services include actions necessary to test, calibrate, repair, modify, certify, store, safeguard, transport and perform traceable measurement documentation. The tools shall have incidental repair maintenance, minor preventative maintenance and general overall care during calibration.

1.3 Calibrations performed shall be traceable to the National Institute of Standards and Technology (NIST).

1.4 Attachment 1 is a list of equipment in ALC's Automated Tool Inventory Control and Tracking System (ATICTS) data base and is provided for informational purposes. It is not all inclusive. Equipment is located at various tool rooms, buildings and shops throughout the ALC facility. This list includes equipment that is non-portable and requires "on-site" calibration.

2.0 Definitions, Abbreviations and Acronyms

Automated Tool Inventory Control and Tracking System (ATICTS): Computer formatted program used by ALC to track calibrated tools and equipment.

Awaiting Government Action (AGA): Test, Measurement and Diagnostic Equipment (TMDE) in the contractor's possession but is:

a. Awaiting Government Evaluation.

b. Awaiting resolution of technical data discrepancy/deficiency.

c. Awaiting Government action to correct deficiencies that prevent the contractor from completing the unit of work.

Awaiting Parts (AWP): Parts that are on order for specific requirement.

Beyond Economical Repair (BER): The cost for a repair compared to the cost for a replacement.

DD-1149 Form: Requisition and Invoice/Shipping Document.

Failure Report: A report stating information on failed TMDE. (Refer to 9.2).

FOUO: For Official Use Only

Incidental Repairs: A repair that consists of replacing the necessary parts to enable the proper calibration without affecting initial settings. This will include replacing lamps, fuses, dry cell batteries and similar items to be provided by the Government.

Major Repairs: A repair required to accomplish calibration that does not fall within the definition of incidental repairs shall be considered a major repair. See paragraph 9.3

Minimum Travel Time: Minimum number of trips, per month, required to transport TMDE to off-site lab for calibration and/or repair.

Maximum Travel Time: Maximum number of trips, per month, required to transport TMDE to off-site lab for calibration and/or repair.

Repair Estimate: Written estimate to repair a failed TMDE. Repair estimate is to be broken down into subcategories of cost of parts required and labor rate costs.

Repair Labor Rate: Rate charged on an hourly basis for completing repairs that are performed by the contractor, a subcontractor, or an affiliate. Hourly Rates include wages, overhead, G&A and profit. Separate Rates are not required for prime contractor labor, subcontractors, and affiliates.

3.0 Applicable Documents

3.1 The Contractor shall calibrate equipment in accordance with the standards, procedures and intervals specified in the Technical Orders (TO) listed below. The TO's are listed in order of precedence.

a. Air Force Technical Order (AFTO) 33K-1-100-1 Calibration Manual

b. Air Force Technical Order (AFTO) 33K-1-100-2 AFCAV

c. Metrology Requirements List NAVAIR 17-35-MTL-1

d. Original Equipment Manufacturer's (OEM) Maintenance and/or

Repair Manual(s)

e. Government and Industry Data Information Exchange Program

(GIDEP)

3.1.2 In the event of a Deviation to the Order of Precedence of the Technical Orders listed in paragraph 3.1, the Contractor is to provide a written request for deviation to the Contracting Officer’s Technical Representative (COTR) and/or Alternate Contractor Officer’s Technical Representative (ACOTR) for review and written approval or disapproval. The Contractor shall not proceed with any Deviations to the Order of Precedence without written approval from the COTR or ACOTR.

3.1.3 The contractor shall have the ability to receive updated calibration procedures, intervals, guidelines and requirements throughout the life of the contract which shall be used in performance of the contract. The Contractor shall have and maintain the necessary security clearance(s) required by the U.S. Air Force to access their AFCAV program. Offeror's proposals shall describe the method(s)/means used to stay abreast of updated calibration procedures, intervals, guidelines and requirements.

3.2 Calibration Cycle/Interval. The Calibration Cycle shall be as specified in the applicable documents listed in paragraph 3.1. Calibration intervals shall be in accordance with Air Force 33K-1-100-2 AFCAV unless otherwise specified in writing by the Government. If the calibration interval is not available in the Air Force 33K-100-2 AFCAV the contractor shall use the General Calibration Technical Orders listed in the Air Force 33K-1-100-1. The Government reserves the right to have a unit calibrated at a lesser or greater frequency and such changes shall be approved by the ESD Engineering Officer (EO).

4.0 Certifications

4.1 The contractor shall have at least ONE of the following Certifications or Accreditations: ISO 17025 Certification, the American National Standards Institute/National Conference of Standards Laboratories (ANSI/NCSL) Z540 accreditation OR Joint Naval Audit Certification (JNAC). Proposals shall list all the Certification(s) possessed by the contractor.

4.2 All calibration and repair services performed under this contract shall be rendered by individuals fully qualified in the relevant profession, trade or field, and shall hold any licenses or certifications required by law and renewed accordingly.

5.0 On-Site Calibration Services:

5.1 The contractor must have On-Site calibration capabilities to calibrate equipment that cannot be moved from the USCG ALC facility. These services must be provided during the hours stated in paragraph 6.3 below. Examples of equipment that cannot be moved are ovens, hydraulic jennies and test benches. Attachment 1 identifies non-portable equipment which must be calibrated On-Site.

6.0 On-site Mobile Calibration Laboratory Requirements

6.1 The Government prefers that an On-Site Mobile Calibration Laboratory NOT BE FULLY SELF-SUSTAINING (i.e., electrical and water) however, offeror's may propose an On-site Mobile Calibration Laboratory that IS fully self-sustaining. An On-site Mobile Calibration Laboratory must meet the requirements stated in paragraph 6.2 of this PWS.

6.1.1 Proposals must describe the utilities required from the Government. If the Mobile Calibration Laboratory is not fully self-sustaining the Contractor will be required to obtain an electrical meter for monitoring usage. An electrical meter can be obtained from Dominion Power Company or by the USCG Support Center. The COTR/ACOTR will assist the contractor, as necessary. The COTR/ACOTR will certify electrical usage and the Contractor shall be charged at the prevailing rate for this area. A suitable fifty (50) foot minimum power cable rated for 30 amps, 220 volts, 60 cycle circuit and with suitable plugs. The Mobile Calibration Laboratory cannot exceed the size limits of 54 feet in length and 15 feet in width.

6.2 The Mobile Calibration Laboratory shall be a clean, non-smoking test area with proper environmental controls to ensure temperature, humidity, dust, vibration and electromagnetic interference levels are in accordance with Air Force minimum levels (as outlined in AFTO-00-20-14, Air Force Metrology and Calibration Program, Section 8). Temperature and humidity levels shall be maintained 24 hours a day, 7 days a week. The on-site Mobile Calibration Laboratory shall not be used for lodging or local transportation.

6.3 If the contractor elects to operate an On-Site Mobile Calibration Laboratory, the operational hours shall be Monday through Friday and shall fall within the USCG ALC's core hours of 6:45 a.m. and 6:15 p.m. eastern time. The contractor shall notify the COTR and ACOTR if for any reason the On-site Mobile Lab will not be opened or closed as scheduled.

6.3.1 Normal business hours for an On-Site Mobile Calibration Laboratory may be altered by Federal Holidays, inclement weather, or Government mandatory closures. The contractor is responsible for mandatory base closures that are not considered a normal workday.

6.4 Return receipt of TMDE,from an ON-Site Mobile Calibration Laboratory will be performed using an ATICTS inventory form by authorized tool room attendants only. These forms are to be verified and signed by the delivery and receiving individuals.

7.0 Off-Site Calibration Services: The contractor must operate a certified/accredited facility within a 200 mile radius of the USCG ALC Elizabeth City, NC facility.

See paragraph 4.0

7.1 Contractor pickup/drop-off of equipment shall be at least on a bi-weekly basis (10 working days) (Monday – Friday) during the hours of 7:00 am (0700 hours) and 3:30 pm (1530 hours) Eastern Time. Offerors may propose a different pickup/drop-off schedule that is equal to or better than bi-weekly.

7.1.1 The Contractor shall notify the COTR/ACOTR via e-mail 2 days prior to any intended pick-up/drop-off run. COTR/ACOTR e-mail addresses will be provided upon contract award.

7.1.2 Contractor pickup/drop-off of equipment shall be at the 4 ALC tool rooms, 1 each located in buildings 75, 79, 100 and the Heavy Maintenance Facility (HMF) hangar. Government equipment shall not be removed from the USCG ALC complex without the approval of the COTR/ACOTR and issuance of a Requisition and appropriate Shipping Document (DD-1149). Drop-off and pick-up schedules, if changed by either party shall require a written 2-day notification to/by the COTR/ACOTR.

7.1.3 During the time Government owned property is in the possession of the contractor, the contractor shall ensure that the Government property is segregated at the contractor’s place of business and is handled separately from other work in process.

7.1.4 The Government may perform random inventory audits of all Government Equipment in the possession of the contractor. These audits include both On-Site and Off-Site locations.

7.2 Return receipt of TMDE from an Off-Site facility will be performed by the authorized tool room attendant.

7.3 Equipment returned via commercial carrier shall be addressed to:

US Coast Guard ALC

Receiving Bldg 63

Attn: Mr. Ray Mizelle ESD PQA

1664 Weeksville Rd., Bldg 78

Elizabeth City, NC 27909

8.0 Turn Around Times (TAT)

8.1 On-Site Mobile Calibration Lab Services: If the contractor provides on-site mobile calibration lab services, Government equipment shall be returned no later than 5 working days and, for linear measurement equipment, no sooner than 24 hours due to required soaking times. The contractor must notify the COTR/ACOTR in writing of those items that will not be returned within these time frames.

8.2 Off-Site Calibration Lab Services: If the contractor provides primarily off-site calibration lab services, Government equipment shall be returned on the following scheduled drop-off/pick-up date which shall be at least on a bi-weekly basis (10 working days; Monday – Friday). The contractor must notify the COTR/ACOTR in writing of those items that will not be returned within these time frames.

9.0 Reports

9.1 Calibration Test Reports: All reports submitted shall be Microsoft Office Suite 2003 or earlier version formatting/document.

9.1.1 Failed Calibration Reports (Failure Report): The Contractor shall provide a written Failed Calibration Report on all TMDE that has failed calibration. The Report shall include information describing which tool or equipment failed (i.e. serial number and nomenclature), the procedure used, procedure step number, function tested (Frequency Response at 100MHz for example) nominal value, first measured value, lower tolerance, upper tolerance. A Failure Report shall be submitted to the COTR and ACOTR by the close of business on the same work day that the equipment failed.

9.1.1.1 Repair Estimate Report for Tools and Equipment That Fail Calibration

9.1.1.2 Only when requested by the COTR, ACOTR or Contracting Officer (KO)/Administrative Contract Specialist, the contractor shall submit a written Repair Estimate Report for equipment that has failed calibration and those Incidental repairs exceeding the established limit. The Repair Estimate Report shall be submitted to the COTR and ACOTR within 10 business days from the date of an item’s Failed Calibration Report and include an estimated number of labor hours and a complete break down of materials, including prices, necessary to repair, calibrate and return the equipment to serviceable condition.

9.1.1.3 The Government will review the Repair Estimate and will provide written disposition instructions to the contractor by issuance of Delivery Order to authorize repairs within 5 working days of receipt of estimate.

9.1.2 Re-Performance for Non-Conforming Services. In the event calibrated or repaired and calibrated equipment is found to be defective or non-conforming to contract requirements, re-performance of the calibration and/or repair may be required in which equipment will be returned to the Contractor via a No-Cost Delivery Order with a Quality Deficiency Report (QDR) for rework at no additional cost to the USCG.

9.2 Monthly Report: The contractor shall submit a Monthly Report of all tooling and equipment that is calibrated each month. The Monthly Report shall be in the following format with specifics as stated:

9.2.1 The Monthly Report shall be submitted in an electronic compact disc (CD) format.

9.2.1.2 The CD shall provide a standardized formatted EXCEL spreadsheet indicating all the TMDE which has passed, failed and previous failed but repaired items by nomenclature, model number, serial number, ATICTS number, date calibrated/repaired, date due, shop number and total costs involved (per item). The contractor shall ensure the spreadsheet information matches the information on the tool calibration stickers/decals.

9.2.1.3 Included with the Monthly Report shall be a daily record of environmental conditions for both On-Site and Off-Site Laboratories. These environmental records will be subject to on-the spot inspections by the COTR/ACOTR.

9.2.1.4 The CD shall include copies of all Calibration Certificates (Passed and Failed) and Failed Calibration Reports. Calibration Certificates and Failed Calibration Reports will be in separate folders on the CD.

9.2.1.5 The Contractor shall provide this CD to the COTR once per month no later than 10 business days following the end of the month.

10.0 Special Considerations

10.1 All official communications shall be through the COTR, ACOTR, Contract Specialist or KO only.

10.2 The Platform Weight and Balance Scales utilized by ALC’s Operations Division shall be transported to and from the off-site calibration facility, if necessary, in specifically constructed reusable protective boxes for shipment provided by ALC. This equipment shall not be removed from the USCG ALC complex without the approval of the COTR/ACOTR and issuance of a Requisition and appropriate Shipping Document (DD-1149).

10.3 The Government retains the right to perform the required calibration services/major repairs, on those items listed in ATICTS, by utilizing in-house capabilities or other commercial/government services.

10.4 Contractors cannot bring chemicals on base without prior approval through the Environmental Protection Branch at the Coast Guard Support Center, Elizabeth City, NC. Contractor must follow all current Support Center and ALC hazard chemical/waste instructions while on board complex.

11.0 Calibration Decals on Calibrated Tools and Equipment

11.1 The contractor shall tag all calibrated tooling and equipment by affixing a Calibration Decal to the equipment. Decals shall be of sufficient size to be easily read by the naked eye. The Decal shall show the Identification Number (ID#) or ATICTS number of the Tool/Equipment, date of calibration (day, month, year), date due for calibration (day, month, year), and include legible initials of the Certifying Technician. The tools shall have the existing calibration decal (old) removed and the new decal affixed in the same location, if possible.

11.1.2 Decals shall be applied in such a manner that will not cause damage to the equipment at a later date when the decal is removed.

11.1.3 Decals shall not be applied to the glass or plastic meter faces of electrical/electronic equipment or the screen of an Oscilloscope. If necessary, a label on a panel meter face shall not obstruct the view of the scale.

11.1.4 Calibrated equipment that is too small for a decal application shall be tagged by attaching a decal by string to the tool/equipment with an additional decal affixed to the tool/equipment's storage container.

11.1.5 The contractor shall only use serial numbers submitted by ALC. If a serial number assignment is required, the Contractor shall notify the COTR/ACOTR.

11.2 Limited Calibrations. If a failed TMDE cannot be fully repaired, the Contractor may suggest the item be used in a limited status.

11.2.1 Contractor shall submit written suggestion to COTR and ACOTR stating reason for limited use and limited use range. The Government will review and either approve or disapprove prior to returning to Contractor. If approved, suggestion must be signed by the USCG ALC, Engineering Services Division, Engineering Officer.

11.2.2 Limited use TMDE shall be labeled with a yellow calibration decal with all required data (see paragraph 11.1) and limited usage range.

11.3 Failed Calibrations. If the equipment fails calibration, a decal or tag shall be attached to equipment which identifies the item as failed and briefly states why and how the equipment was rejected.

12.0 Quality Assurance

12.1 The contractor shall have a Quality Control Program in place.

12.2 A Government Quality Assurance Surveillance Plan (QASP) will be employed to assess Contractor performance throughout the life of the contract and to monitor compliance with contract requirements. The methods of surveillance to be used by the Government will be:

12.2.1 Periodic unannounced surveillances may be randomly performed by the Government on equipment processed and Calibration Laboratory procedures. The Government reserves the right to perform quality assurance inspections at both, the On-site Mobile Calibration Laboratory (if applicable) and the Off-site Calibration Laboratory as deemed necessary to determine services rendered conform to contract requirements.

12.2.2 International Organization for Standardization (ISO) auditors may conduct audits and/or process reviews as deemed necessary by the Government. The COTR and/or ACOTR will be present during any ISO reviews.

12.2.3 Customer Satisfaction Surveys may be submitted by the customer (i.e. tool rooms and shops) at any time. All survey documentation shall be maintained by the Government as official contract management data.

12.2.4 The Government will brief the contractor on surveillance requirements at a post award conference.

13.0 Compliance with Local Regulations, Instructions, and Directives

13.1 Contractor personnel shall comply with all local base regulations, instructions, directives, orders and special procedures as promulgated by the Commanding Officer, U.S. Coast Guard Support Center, Elizabeth City and ALC.

14.0 Vehicle Registration

14.1 The Contractor shall ensure all contractor-provided vehicles used in performance of the contract and contractor employees' vehicles to be driven on the installation are registered with the U.S. Coast Guard Support Center, Command Security Office, Building 35, in conformance with local procedures in effect at the time of registration. The Government will not permit access to the installation without proper vehicle identification. Evidence of a valid driver's license, vehicle registration card, state safety inspection certification, government provided ID card, and proof of insurance are required for registration. The contractor shall ensure all installation-issued decals are removed from the vehicles and returned to the installation security office at completion of the contract, termination/completion of employment, or a change in vehicle used for access to the installation. Contractor employees shall maintain insurance on all privately owned vehicles (POV) brought on the installation property; the contractor shall maintain insurance on all contractor-owned vehicles brought on the installation property, including rental vehicles.

15.0 Delivery Order Requirements

15.1 All work not completed by the Delivery Order ending date must be listed in a report to the Contracting Officer. The report shall list equipment, problem, reason for delay and estimated completion date and cost. The report shall be submitted no later than one day after end of Delivery Order. The Contracting Officer shall determine whether work shall be completed by the Contractor or returned un-repaired.

16.0 SECURITY REQUIREMENTS

16.1 The Contractor shall provide a list of names of all employees to COTR prior to the contract start day. List shall be updated as necessary. The Contractor shall also be responsible for the employee background checks (criminal and financial) for any Contractor employee requiring admission to the US Coast Guard facilities to perform work under this contract. Prior to an employee beginning work at ALC, the Contractor shall certify on company letterhead that the background check has been accomplished and that there are no negative financial situations or criminal offenses in that employee’s background. If there are any negative or criminal offenses found in the background check then the Contractor shall explain why these findings will not impact the hiring of this individual and the company will take full responsibility for the hiring decision. All background investigations must be completed prior to commencing work under this contract.

16.2 Although contents of this contract or information concerning tools, hazardous chemicals and processes are not classified information, such information is to be considered “sensitive” For Official Use Only (FOUO) information. Employees shall be aware that divulging information without proper authority could result in administrative or disciplinary action.

16.3 In accordance with Homeland Security Acquisition Regulation (HSAR) 3052.237-70 Qualifications of Contractor Employees (Nov 2004) (Deviation) including Alternate (Nov 2004) Deviation, employees not requiring access to government IT resources but who will require access to government facilities or access to sensitive information, shall complete revised Non-Disclosure Agreement, DHS Form 11000.6 dated August 2004. (MD11042.1.5E Safeguarding Sensitive But Unclassified (For Official Use Only) Information).

16.4 In accordance with Homeland Security Acquisition Regulation (HSAR) 3052.237-71, Information Technology Systems Access For Contractors (Nov 2004) (Deviation) Contractor employees shall read and execute DHS Form 11000-6 Sensitive But Unclassified Information Non-Disclosure Agreement (NDA) as a condition of access to such information and prior to accessing government computer systems. Examples of information considered to be FOUO are listed in DHS MD 1142.1 Safeguarding Sensitive But Unclassified FOUO Information.

CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS

(Feb 2007) Alternate (1)(Feb 2007) :

(ii) (D)(1)Other Direct Costs: The Government will reimburse the contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paraph (i)(1)(ii)(B) of this clause: To Be Determined- each Order will list separately the elements of other direct charges for that order.

(ii)(D)(2)Indirect Costs: The Government will reimburse the Contractor for Indirect Costs on a pro-rata basis over the period of contract performance at the following fixed price: NONE Addendum to FAR 52.212-4:

FAR 52.202-1 Definitions (July 2004)

FAR 52.203-5 Covenant Against Contingent Fees (Apr 1984)

FAR 52.203-7 Anti-Kickback Procedures (July 1995)

FAR 52.211-15 Defense Priorities and Allocations System Rating (Sep 1990):

DO-A1(rating).

FAR 52.215-6 Place of Performance (Oct 1997)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, ( intends, ( does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks “intends” in paragraph (a) of this provision, it shall insert in the following spaces the required information:

(End of provision)

FAR 52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Commercial Time and Materials Indefinite Delivery/Indefinite Quantity (IDIQ) Type Contract consisting of One (1) 12-month Base Period and Two (2) 12-month

Option Periods.

FAR 52.216-18 Ordering (Oct 1995)

(a) Date of Contract Award through Contract Expiration. Dates TBD.

FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum Order: One (1) Each (b)(1) Maximum Order: 400/Month (b)(2) 400/Month (b)(3) 30 Days FAR 52.216-22 Indefinite Quantity (Oct 1995)

(d) Contract Expiration – Date To Be Determined FAR 52.216-31 Time and Materials/Labor-Hour Proposal Requirements-Commercial

Item Acquisitions (Feb 2007) FAR 52.217-5 Evaluation of Options (Jul 1990)

FAR 52.217-8 Option to Extend Services (Nov 1999)

30 days FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 days; (b) 60 days FAR 52.233-2 Service of Protest (Sep 2006)

(a) USCG Aviation Logistics Center

Nancy F. DeBerry, Long Range Surveillance PL Heavy Maintenance Facility

1060 Consolidated Road

Elizabeth City, NC 27909

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) FAR 52.233-4 Applicable Law for Brach of Contract Claim (Oct 2004) FAR 52.242-13 Bankruptcy (Jul 1995)

FAR 52.245-1 Government Property (Jun 2007)

FAR 52.247.34 F.o.b. Destination (Nov 1991)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

FAR 52.252.2 Clauses incorporated by reference (Feb 1998)

Full text may be accessed electronically at this internet address:

http://www.arnet.gov/far Homeland Security Acquisition Regulation (HSAR) 48 CFR 3009.104-75

3052.209-70 Prohibition on Contracts With Corporate Expatriates (JUN 2006)

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting ‘more than 50 percent’ for ‘at least 80 percent’ each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) Warrants;

(ii) Options;

(iii) Contracts to acquire stock;

(iv) Convertible debt instruments;

(v) Others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

_it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104–70 through 3009.104–73;

_it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104–70 through 3009.104–73, but it has submitted a request for waiver pursuant to 3009.104–74, which has not been denied; or

_it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104–70 through 3009.104–73, but it plans to submit a request for waiver pursuant to 3009.104–74.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

(End of provision)

The following Homeland Security Acquisition Regulations Clauses are incorporated by Reference:

HSAR 3052.204-71 Contractor Employee Access (Jun 2006) HSAR 3052.219-71 DHS Mentor-Protege Program (Jun 2006) HSAR 3052.219-72 Evaluation of Prime Contractor Participation in the

DHS Mentor-Protege Program (Jun 2006)

HSAR 3052.242-72 Contracting Officer's Technical Representative (Dec 2003)

CONTRACT ADMINISTRATION:

Address for correspondence: All correspondence, except as otherwise specified, shall be directed to the following address:

USCG Aviation Logistics Center Administrative Contracting Officer, ESD Bldg 78

Weeksville Road

Elizabeth City, NC 27909 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS- COMMERCIAL ITEMS (Sept 2008)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(2) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

FORMCHECKBOX

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

FORMCHECKBOX

(2) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a).

FORMCHECKBOX

(3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (July 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

FORMCHECKBOX

(4) [Reserved]

FORMCHECKBOX

(5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644).

FORMCHECKBOX

(ii) Alternate I (Oct 1995) of 52.219-6.

FORMCHECKBOX

(iii) Alternate II (Mar 2004) of 52.219-6.

FORMCHECKBOX

(6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

FORMCHECKBOX

(ii) Alternate I (Oct 1995) of 52.219-7.

FORMCHECKBOX

(iii) Alternate II (Mar 2004) of 52.219-7.

FORMCHECKBOX

(7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)).

FORMCHECKBOX

(8)(i) 52.219-9, Small Business Subcontracting Plan (Apr 2008) (15 U.S.C. 637(d)(4).

FORMCHECKBOX

(ii) Alternate I (Oct 2001) of 52.219-9.

FORMCHECKBOX

(iii) Alternate II (Oct 2001) of 52.219-9.

FORMCHECKBOX

(9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

FORMCHECKBOX

(10) 52.219-16, Liquidated Damages Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F) (i)).

FORMCHECKBOX

(11)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Sept 2005) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

FORMCHECKBOX

(ii) Alternate I (June 2003) of 52.219-23.

FORMCHECKBOX

(12) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

FORMCHECKBOX

(13) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

FORMCHECKBOX

(14) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004)(15 U.S.C.657f).

FORMCHECKBOX

(15) 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C 632(a)(2)).

FORMCHECKBOX

(16) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

FORMCHECKBOX

(17) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2008) (E.O. 13126).

FORMCHECKBOX

(18) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

FORMCHECKBOX

(19) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

FORMCHECKBOX

(20) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

FORMCHECKBOX

(21) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).

FORMCHECKBOX

(22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

FORMCHECKBOX

(23) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201).

FORMCHECKBOX

(24)(i) 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts)

FORMCHECKBOX

(ii) Alternate I (Aug 2007) of 52.222-50

FORMCHECKBOX

(25)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)).

FORMCHECKBOX

(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).

FORMCHECKBOX

(26) 52.223-15, Energy Efficiency in Energy Consuming Products (Dec 2007) (42 U.S.C. 8259b).

FORMCHECKBOX

(27)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

FORMCHECKBOX

(ii) Alternate I (Dec 2007) of 52.223-16

FORMCHECKBOX

(28) 52.225-1, Buy American Act—Supplies (June 2003) (41 U.S.C. 10a-10d).

FORMCHECKBOX

(29)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L. 108-77, 108-78, 108-286, 109-53 and 109-169).

FORMCHECKBOX

(ii) Alternate I (Jan 2004) of 52.225-3.

FORMCHECKBOX

(iii) Alternate II (Jan 2004) of 52.225-3.

FORMCHECKBOX

(30) 52.225-5, Trade Agreements (Nov 2007) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

FORMCHECKBOX

(31) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

FORMCHECKBOX

(32) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

FORMCHECKBOX

(33) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.5150).

FORMCHECKBOX

(34) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

FORMCHECKBOX

(35) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

FORMCHECKBOX

(36) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

FORMCHECKBOX

(37) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

FORMCHECKBOX

(38) 52.232-36, Payment by Third Party (May 1999) (31 U.S.C. 3332).

FORMCHECKBOX

(39) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

FORMCHECKBOX

(40)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

FORMCHECKBOX

(ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in…