6-16-08 PWS.doc

Addenda A Solicitation #HSCG38-08-R-500033

Addenda A

Solicitation #HSCG38-08-R-500033

Schedule of Supplies/Services and Prices/Costs Base Period--Contract Award Date through the One-Year Period Following Contract Award

The contractor shall provide all necessary parts, material, labor, tooling, test equipment and facilities for performance of the services specified in the Performance Work Statement for the following contract clins:

Est.

Unit Extended

Clin No.

Services

Qty. Unit Price Amount

MAINTENANCE

Calibration/Function Tests RT-5JS+ 84 Ea $_______ $_________

Calibration/Function Tests RT-JEMS 39 Ea $_______ $ _________

0003 Hourly Labor Rate 01 Hr $_______ $_________

Service Bulletins

Hourly Labor Rate 01 Hr $_________ $__________

Technical/Engineering Support

Hrs

a. RT-Vision ground Station Database

b. Predictor flight control prediction

SEPARATELY PRICE REPLACEMENT PARTS - IAW PARA 2.6 OF THE PWS:

Part Number Nomenclature

Price

005208 Junction Box (J-Box)

007926 Cable, DMU-Console

007927 Cable, J-Box-DMU, Short

361017

Case, Accessory, Blue

007920

AC adapter

401003

AC Adapter Cable

900015

Main Case –

Base, Lid & Handle

361028

Kit/Shipping Case

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Base Period--Contract Award Date Through the One-Year Period Following Contract Award

SEPARATELY PRICE REPLACEMENT PARTS (IAW PARA 2.6 OF THE PWS Cont’d):

Part Number Nomenclature

Price

002996-10

Harness, Tacho Rt Eng Green

002996-11 Harness, Tacho

Lt Eng Red

002996-07 Cable, Tacho Splitter

02991-1

Cable, Console

002992-1 Cable, Buffered Output

002993-1 Cable, Auxiliary $__________

002995-1 Cable, DPU 28V Power $_________

002996-12 Cable, Accelerometer

Right Green

002996-13 Cable, Accelerometer

Left Red)

6233C-10 Accelerometer, Endevco

Bracket, MGB Accelerometer

005462 Bracket, T/R OPU

007923 Optical Pick-up (OPU)

386031-12

Cable, Optical

Pick-Up (OPU) 12’

386031-40

Cable, OPU, 40’

342010-12

Cable, MPU, 12’

372002

Monopod

372003 Magic Arm

-2- Schedule of Supplies/Services and Prices/Costs Base Period--Contract Award Date Through the One-Year Period Following Contract Award

Extended

Amount

REPORTS

ACMS Report

Not Separately Priced

Component Repair Record

Not Separately Priced

Government Property Reports Not Separately Priced

Failure Data Reports

Not Separately Priced

No Fault Found Report

Not Separately Priced

NOTE: This is an indefinite delivery/indefinite quantity contract. “The guaranteed minimum dollar value of services to be performed under this contract is $95,756.25”. The maximum dollar value of services to be performed is $2 million of the total value of services at contract of award. Reference Clause 52.216-22 entitled, “Indefinite Quantity” in this contract.

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Schedule of Supplies/Services and Prices/Costs

First Option Period One-Year Period Following the Base Period

The contractor shall provide all necessary parts, material, labor, tooling, test equipment and facilities for performance of the services specified in the Performance Work Statement for the following contract Clins.

Extended

Amount

MAINTENANCE

Calibration/Function Tests RT-5JS+ 84 Ea $_______ $_________

Calibration/Function Tests RT-JEMS 39 Ea $_______ $ _________

0103 Hourly Labor Rate 01 Hr $_______ $_________

Service Bulletins

Hourly Labor Rate 01 Hr $_________ $__________

Technical/Engineering Support

Hrs

SEPARATELY PRICE REPLACEMENT PARTS (IAW PARA. 2.6 OF THE PWS):

Part Number Nomenclature

Price

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First Option Period One-Year Period Following the Base Period

SEPARATELY PRICE REPLACEMENT PARTS (IAW PARA 2.6 OF THE PWS (cont’d):

Part Number Nomenclature

Price

002996-10

-5- Schedule of Supplies/Services and Prices/Costs First Option Period One-Year Period Following the Base Period

Extended

Amount

REPORTS

ACMS Report

Not Separately Priced

Component Repair Record

Not Separately Priced

Government Property Reports Not Separately Priced

Failure Data Reports

Not Separately Priced

No Fault Found Report

Not Separately Priced

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Second Option Period One-Year Period Following the First Option Period

The contractor shall provide all necessary parts, material, labor, tooling, test equipment and facilities for performance of the services specified in the Statement of Work for the following contract Clins.

Extended

Amount

MAINTENANCE

Calibration/Function Tests RT-5JS+ 84 Ea $_______ $_________

Calibration/Function Tests RT-JEMS 39 Ea $_______ $ _________

0203 Hourly Labor Rate 01 Hr $_______ $_________

Service Bulletins

Hourly Labor Rate 01 Hr $_________ $__________

Technical/Engineering Support

Hrs

SEPARATELY PRICE REPLACEMENT PARTS (IAW PARA 2.6 OF THE PWS Cont’d):

Part Number Nomenclature

Price

-7- Schedule of Supplies/Services and Prices/Costs Second Option Period One-Year Period Following the First Option Period

SEPARATELY PRICE REPLACEMENT PARTS (IAW PARA 2.6 OF THE PWS):

Part Number Nomenclature

Price

002996-10

-8- Schedule of Supplies/Services and Prices/Costs Second Option Period One-Year Period Following the First Option Period

Extended

Amount

REPORTS

ACMS Report

Not Separately Priced

Component Repair Record

Not Separately Priced

Government Property Reports Not Separately Priced

Failure Data Reports

Not Separately Priced

No Fault Found Report

Not Separately Priced -9-

PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION. The US Coast Guard performs a variety of maintenance tasks and analysis of rotor track and balance (RTB), vibration, and engine monitoring on HH60, HH65 helicopters and HC130, HU25, HC144 fixed-wing aircraft. These tasks are performed at the Depot Aircraft Repair & Supply Center and various Organizational Coast Guard activities, and remote locations. The equipment used to perform these tasks includes the OEM Helitune Ltd. RT5JS+ Rotortuner Kit, RT-JEMS Jet Engine Monitoring System, associated software and a variety of adapter and interface devices peculiar to the aircraft or system under test. The RTB and vibration analysis equipment also includes a variety of non-OEM equipment peripherals, including transducers, interface cables, mounting hardware and consumables. The equipment is configured in a variety of maintenance kits with associated equipment peripherals. The objective of this PWS is to identify contractor services required for supply support, technical support, and maintenance of these systems, system components and peripherals. These services include but not are limited to material, technical services, maintenance, end-item repair, calibration, service bulletin/modification incorporation, and kit consumable replenishment and replacement equipment interface peripherals. The quantity of services and supplies are estimates only and do not obligate the government to execute an order under this agreement.

2. BASIC SERVICES. The contractor shall provide all labor, facilities, tooling, test equipment, parts and materials, technical data, other items and services necessary for technical/engineering support, functional testing, inspection, maintenance, packaging, shipping and receiving of government items as listed on the contract. All services shall be accomplished on as “as-required” basis as determined by the government. Request for clarification shall be directed to the Contracting Officer (CO) or the Contracting Officer Technical Representative (COTR).

2.1 Technical/Engineering Support. The contractor shall be capable to provide software technical support, upgrades and modifications to the:

(a) RT-Vision ground station database

(b) Genesis test card creator

(c) Predictor flight control prediction software

The contractor shall be capable to provide firmware technical support, upgrades and modifications to the RT5JS+ Rotortuner Kit and RT-JEMS Jet Engine Monitoring System. All software/firmware upgrades, modifications or program enhancements require government approval. This effort shall be accomplished “as-required” by the government.

2.2 Maintenance. This requirement includes inspection, function tests, calibration and repairs. All maintenance shall be accomplished IAW the original equipment manufacturer (OEM) service literature. The contractor shall demonstrate it has all the necessary technical data, maintenance and repair manuals, performance, test, and acceptance criteria data to ensure the items specified are inspected, tested, calibrated, repaired, and operating in accordance with the manufacturer’s specifications and applicable technical data. The contractor is solely responsible for obtaining any and all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this work specification. Replacement parts shall conform to the OEM technical data. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

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2.3 Repairs. Repairs include disassembly/assembly, cleaning, adjustment, part replacement, and/or fabrication of part. For repair services, the contractor is authorized only to inspect the material, including disassembly if necessary, to determine the repair/rework required in preparing a fixed price quotation covering such repair. The contractor will undertake no work beyond the inspection and disassembly noted above without express written approval from CO/COTR. Upon receipt of the equipment by the vendor, repair service shall be completed and returned to the government in (30) thirty days or less. When repairs compromise the equipment, or system operational integrity, a function test is required to complete the maintenance action. When repairs compromise the calibration standard for TMDE items (Test, Measurement, and Diagnostic Equipment), re-calibration is required to complete the repair action.

2.4 Calibration. System calibration is required at 12-month intervals. Scheduling will be accomplished to maximize equipment availability at all Coast Guard activities. System calibration shall be accomplished IAW Helitune specification CS-2637-02. Calibration measurement of TDME shall be traceable to National Institute of Standards and Technology (NIST). A certificate of calibration shall accompany each item and also have a calibration sticker affixed to the end-item of TDME when the equipment size allows. Upon vendor receipt of the equipment, calibration shall be completed and returned to the government in (10) ten days or less.

2.5 Function Tests. System function testing will be accomplished in conjunction with the calibration of the kit. For system or equipment requiring function tests, each shall be tested IAW with the Helitune specifications per below:

Equipment

OEM Specification

a. Rotortuner System

Helitune CS-2637-02

b. Data Management Unit 007910

Helitune CS-2637-01

c. Console 007921

Helitune CS-2632-01

d. Line Scan Camera 007907

Helitune CS-2627-01

e. Cable Assemblies

Helitune CS-2637-03

f. Optical/Magnetic Pick-ups

Helitune CS-2637-05

g. Accelerometers

Helitune CS-2637-05

h. RT-JEM Data Processor 002948-A

Turbomeca FO228

2.6 - Separately Priced Replacement Parts. During the course of this contract, the contractor may propose use of serviceable parts in lieu of new separately priced replacement parts subject to Contracting Officer approval. Pricing for other internal components, yet unspecified by part number at contract award, will be incorporated as firm fixed prices after negotiation of the first-time replacement. The price of any such part will be negotiated on a case-by-case basis.

2.6.1 - The contractor shall notify the Contracting Officer within 10 calendar days after receipt of the component when any of the separately priced replacement parts specified in the Schedule are required. This notification shall include a list (by part number, nomenclature and quantity) of any separately priced replacement part(s) required. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

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2.6.2 - The Government reserves the right to provide separately priced replacement parts as Government-furnished property (GFP) on an as-needed basis as determined by the Contracting Officer.

2.7 - Replacement Parts Listing. The contractor shall submit a listing of all replacement parts utilized in the rework procedure of each component. The replacement parts listing must show the following information: Contract number, delivery order number, contractor's work order number, component serial number, nomenclature, and replacement parts used listed in numerical order.

3. GOVERNMENT FURNISHED PROPERTY/MATERIAL. When the government requires maintenance services, the government shall provide the end-items only that require these services. Equipment, kits and components will be shipped from a variety of operating Coast Guard units, (Direct-Ship method) and ARSC Supply Center. Upon receipt of an end-item the contractor shall provide a receipt confirmation to the CO/COTR, no later than (5) five days upon receipt of the equipment at the contractor’s facility and reference the applicable documentation and include any evidence of damage in shipment and/or equipment deficiencies. The contractor shall account for all end-items received from, and shipped to the government and applicable documentation. The contractor without prior approval of the government shall not alter Coast Guard field unit equipment allocations or system configuration.

3.1 USCG Direct Shipments - Contractor. USCG air stations shall notify the CO/COTR when maintenance services are required. Upon approval by the CO/COTR, the USCG will ship the equipment requiring services from USCG air station sites directly to the contractor facilities (Direct Shipment method). Direct shipments from USCG air stations will be initiated by the USCG and documented using form DD-1149. The DD-1119 will accompany the equipment. Upon receipt of the equipment the DD-1149 shall remain with the equipment and the contractor shall forward a copy to the CO/COTR. As part of management responsibility, the contractor shall update contractor government property records based on the information provided. The contractor shall not begin maintenance services until the contracting officer issues and forwards a contract delivery order for the particular equipment and services needed. Equipment direct shipped from a Coast Guard Air Station shall be returned to the originating unit upon completion of the delivery order, unless otherwise directed by the CO/COTR.

3.2 USCG ARSC Supply Shipments - Contractor. The USCG ARSC Supply Center will ship equipment for maintenance services from the supply center to the contractor repair facilities using issue/receipt Form 1348. Equipment shipped will include a Form 1348 and a copy of the Contract Delivery Order. As part of management responsibility, the contractor shall update contractor government property records based on the information provided. Equipment shipped from ARSC Supply Center shall be returned to Supply Center unless otherwise directed by the CO/COTR

3.3 Over-And-Above Services. When equipment requires services over-and-above the issued delivery order, the contractor shall furnish a written quotation for the services required, by items to be repaired/reworked, no later than 5 days from the date of receipt of equipment at contractor’s facility. The quote will be governed by the terms of this contract, and inform government of the results of the inspection and be firm for (60) sixty days. The quotation will include the following minimum information:

a. The delivery order, line item number, NSN, Part Number and serial number of the equipment;

b. Incoming discrepancy description as noted on the Unserviceable (Repairable) Tag DD Form 1577-2 or other documentation when available.

c. Identification of the damage and work to be performed;

d. Repair/rework price with separate detailed listings for parts and labor pricing;

e. Firm delivery schedule from the date of authorization of repaired/reworked effort.

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3.4 Beyond Economic Repair (BER). In the event an assembly has been determined BER, the contractor shall notify the CO/COTR. In this notification, the contractor shall list the delivery order, line item number, NSN, Part Number and serial number with a brief description supporting the determination. Within 30 days, the CO/COTR shall provide disposition instructions. When the CO/COTR has made the determination that the assembly shall be scrapped at the Contractor’s facility, the scrap procedures shall be conducted IAW an approved scrap procedure. When the CO/COTR has made the determination that the assembly shall be returned to the government, the material shall be clearly marked as BER with the supporting evidence. The Contractor shall be entitled to compensation for teardown and evaluation only in accordance with the firm-fixed price specified.

4. CONFIGURATION MANAGEMENT. ACMS (Aviation Computerized Maintenance System) is the management information system used to schedule and record all Coast Guard equipment maintenance actions and calibration intervals. The contractor’s responsibility within ACMS shall include submission of the appropriate documentation upon completion of service work.

4.1 For maintenance services the contractor shall complete a Component Repair Record (CRR) or other contractor’s equipment repair record, acceptable to the CO/COTR. At a minimum this record shall identify the equipment and contain a description of the maintenance action performed, parts replacement, service bulletins and modifications. For calibration services of TMDE and replacement TMDE, the contractor shall provide a copy of the Certificate of Calibration for each TMDE.

4.1.1 The contractor is responsible for the following disposition of Component Repair Records and Certificates of Calibration for each kit and/or component.

a. (1) One copy shall be placed inside the shipping container with the component.

b. (1) One copy mailed within five (5) working days upon completion of work to:

Commanding Officer

USCG Aircraft Repair and Supply Center

Bldg 78 ESD ACMS/MSR Analyst

Elizabeth City, NC 27909-5001

4.1.2 Upon completion of the maintenance, the contractor shall remove and dispose of the Unserviceable (Repairable) Tag DD Form 1577-2 and all other historical repair and/or calibration documentation, stickers and tags.

4.2 Service Bulletins and equipment modifications. The contractor shall provide OEM service bulletin information to the government, CO/COTR. The contractor shall notify the CO/COTR in writing of items requiring incorporation of service bulletins and shall include a firm-fixed priced proposal for an incremental charge to be assessed each time the service bulletin or modification is incorporated in a kit component. The proposal shall contain a breakdown of material and labor costs based upon the firm-fixed labor rates and material factors. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the contractor’s facility if said service bulletin has not already been incorporated. Each kit or component shall be marked IAW the service literature to identify the service bulletin, modification or revision status. When service bulletin incorporation changes the component’s part number, the new part number will be added to the contract.

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4.3 Obsolete Parts or Processes. The contractor shall use new parts meeting the requirements of the OEM technical data. In the event certain parts or processes become obsolete, the contractor shall, within (15) fifteen calendar days after receipt of the assembly or component, notify the CO/COTR and submit:

(1) A rationale and verification of any obsolete part or process, and

(2) A written estimate of the effort required for alternatives.

Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and/or total labor hours. The contractor shall verify cost with invoices or catalogs. The contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the CO/COTR. The CO/COTR will within thirty (15) fifteen calendar days of receipt of the contractor’s written estimate make a written determination as to the disposition of the component. After receipt of the CO/COTR disposition instruction, the contractor shall have (30) thirty calendar days for delivery.

5. QUALITY CONTROL. The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to government’s requirements. Contractor shall maintain quality controls that ensure all goods and services conform to contract requirements whether manufactured or processed by contractor or procured from contractor’s subcontractors or vendors. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the government upon request. The government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6. DELIVERY. For calibration services, each end-item shall be completed and returned to the government within (10) days of receipt at the contractor facility. For repair services each end-item shall be completed and returned to the government within (30) thirty days of receipt at the contractor facility. For over-and-above maintenance services, each end-item shall be completed and returned to the government within (45) forty-five days of receipt at the contractor facility. For supply material support each item shall be delivered to the government within 30 days upon issue of the delivery order to the contractor.

6.1 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by Government Quality Assurance personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation, within (30) thirty calendar days after receipt of quality deficient exhibit, to the Contracting Officer.

6.2 Documentation. Delivery documentation shall include a packing slip and Certificate of Conformance (COC) IAW FAR 52.246-15. The packing slip and COC shall be attached to the outside of the shipping carton, and one copy sent to the CO/COTR. The packing slip shall include at a minimum the following information:

a) National Stock Number

b) Part Number

c) Nomenclature

d) Serial Number

e) Contract/Delivery Order

f) Line Item Number

g) Quantity -14-

6.3 Shipping Destinations. Unless otherwise directed by individual delivery orders, modifications or the CO/COTR, the contractor shall ship to the shipping destinations per below:

a. Equipment direct shipped from a Coast Guard Air Station the equipment shall be returned to the originating unit, per the delivery order using the attached shipping addresses and POC.

b. Equipment direct shipped from an ARSC Repair Division, shall be returned to the originating unit, per the delivery order using the attached shipping addresses and POC.

c. Equipment shipped from ARSC Supply and Supply Support Material shall be returned per the delivery order using the ARSC Supply Center address and POC.

7. Marking, Preservation, Packaging, and Handling. The Contractor shall mark all shipments under this contract with the contract number/delivery order and line item. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, “Marking for Shipping and Storage”. Failure to mark all packages, boxes, etc. may result in return of shipment at the contractor’s expense. Packaging for shipping and transportation of material shall be in accordance with MIL-STD-2073-1D. In addition, because ARSC Supply Center is a supply depot, supply material will be stored and transshipped to various users; therefore material must be packed and labeled suitable for shipment via land, air or sea. The contractor shall also comply with the requirements below:

a) The Contractor shall mark all shipments under this contract with the contract number/delivery order and line item

b) Each individual item or unit must be individually packed in a separate crate.

c) Each individual container shall be labeled on the outside with National Stock Number (NSN), Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Delivery Order Number and Line Item Number.

d) The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

e) Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

f) The contractor shall remove the unserviceable tag, DD Form 1577-2, from the components.

g) Should the Rotortuner Kit shipping container provided not be correct or does not meet standards, the Contractor shall notify the CO/COTR as an incoming inspection deficiency.

7.1 Markings of warranted items. Pursuant to the requirements of FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief but should include the information below:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective -15-

8. Invoicing. The requirements of a proper invoice are as specified below required by FAR 52.212-4. Original invoices are required for payment; however a copy may be accepted if marked ORIGINAL. Do not send extra or multiple copies of the invoice. Invoices may be mailed, e-mailed, or faxed to:

USCG Aircraft Repair & Supply Center

E-Mail: ARSC-FISCAL@uscg.mil

Chief, Fiscal Branch

Fax: (252) 334-5465

BDG 63 Accounts Payable

Elizabeth City, NC 27909-5001

Requirements for a proper invoice include

a. Name and address of the Contractor;

b. Invoice date and number;

c. Contract/Delivery Order number, and contract line item number,

d. Description, quantity, unit of measure, unit price and extended price of the items delivered;

e. Shipping Method including Tracking Data, and date of shipment;

f. Terms of any discount for prompt payment offered;

g. Name, title, and phone number of person to notify in event of defective invoice;

h. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice

i. Electronic funds transfer (EFT) banking information

j. Payment remit to address -16-

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