SOW Act Cyl 08

HSCG38-08-Q-200054

STATEMENT OF WORK

1.0 - SCOPE. The HH-65 aircraft components to be overhauled under this contract are removed and reworked as required at scheduled intervals. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and overhaul the components listed in the Schedule. The contractor shall provide technical support services, support product improvement efforts, and provide updates to Component Maintenance Manuals (CMM) and Technical Orders (TO). Work under this contract shall be performed at the contractor’s facility.

2.0 MAJOR TASKS.

2.1 Overhaul. Non-RFI components shall be overhauled and returned to RFI condition in accordance with the Original Equipment Manufacturer's minimum functional performance specifications.

2.2 Technical Support Services. The contractor shall provide technical support services to resolve technical, maintenance, reliability, and other product support issues as specified in paragraph 5.8 of the Statement of Work (SOW).

2.3 Product Improvement/Engineering Change Proposals. Product Improvement/Engineering Change Proposals may be incorporated as specified in paragraph 5.9 of the SOW.

3.0 DOCUMENT DELIVERABLES.

3.1 Overhaul Documentation. Documentation supporting work completed shall be provided as specified in paragraphs 5.1 and 5.3 of the SOW.

3.2 Aviation Computerized Maintenance System (ACMS) Documentation. ACMS documentation for tracked components (Line items 6-7 and respective option line items) shall be provided as indicated in paragraph 7.1.

3.3 Service Bulletin Documentation. Service Bulletin Documentation shall be provided as indicated in paragraph 5.8 of the SOW. Applicable Messier Service Bulletins are:

024-32-034 (Main Landing Gear Actuator, CLIN 1 and option CLINs)

024-32-032 (Both Main Landing Gear Actuators – CLINs 1 and 2 and option CLINs)

024-32-029 (Main Landing Gear Actuator, CLIN 1 and option CLINs)

3.4 Publications/Updates. The contractor shall provide publications/updates as specified in paragraph 5.11 of the Statement of Work.

3.5 Reports. The contractor shall provide Government Property Reports in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.245-70.

4.0 APPLICABLE DOCUMENTS.

4.1 Government Documents.

4.1.1 - USCG Technical Orders (T.O.s) that support components set forth in the Schedule. Copies may be obtained by submitting a request to the Contracting Officer.

4.1.2 - FAA Advisory Circular AC 43-4A, dated 7/25/91, Corrosion Control for Aircraft A copy of this circular is available at www.faa.gov.

4.2 Industry Documents.

4.2.1 - Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM) and other applicable technical specifications for the components set forth in the Schedule.

4.2.1.1 - Industry documents are not available from the US Coast Guard and may be obtained from the applicable Original Equipment Manufacturer (OEM).

4.3 - Order of Precedence. In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

4.3.1 - USCG specifications and procedures.

4.3.2 - OEM specifications and procedures.

5.0 - REQUIREMENTS

5.1 – Overhaul. Components shall be overhauled for the specific fault for which they were returned. A DD Form 1577-2, Unserviceable (Reparable) Tag-material, or Department of Transportation, USCG, CG-1577-A (11-90), Unsatisfactory Report Tag will be attached to each non-RFI item describing faults. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. NDI testing on Actuator Rods (P/Ns 19717 and 19718 respectively), as is required in the SCHEDULE, MUST be explained in detail on the CRR, and specify whether Actuator Rod End is replaced.

5.1.1 – Overhaul/recovery of P/Ns 19645 and 19716-100-00 shall be in compliance with Messier-Eram Service Letter SL 32-013.

5.1.2 - The Coast Guard has set a 10,000 cycle/landing life limit on the (Main Landing Gear Actuator, CLIN 1) lower rod ends, P/N 19655 and the Aviation Logistics Center (ALC) HH-65 Product Line will provide an updated report of landing cycles every month. The offeror must change these if the actuator’s rod end has over 8,800 cycles to ensure usable time on the actuator rod end of the RFI Actuator.

5.2 - Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected.

5.2.1 - Corrosion Treatment. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer's specifications and NAVAIR 01-1A-509.

5.3 – Overhaul Procedures. The contractor shall make every effort to develop a overhaul procedure for component parts for which none exist. The contractor shall submit the procedure to the USCG for approval prior to implementation. The contractor may be required to coordinate changes with the OEM.

5.3.1 - Replacement Parts. The overhaul prices set forth in the Schedule include all replacement parts except separately priced replacement parts as specified in paragraph 5.4 and Exclusions as specified in paragraph 5.5. Parts found to be defective shall be replaced with parts meeting the manufacturer's specifications and drawings. Replacement parts shall be new. Parts shall be replaced as specified in the manufacturer's most current procedures as modified by USCG ALC Engineering.

5.4 - Separately Priced Replacement Parts. During the course of this contract, the contractor may propose use of serviceable/recovered parts (other than P/Ns 19645 and 19716-100-00) in lieu of new separately priced replacement parts subject to Contracting Officer approval. The price of any such part will be negotiated on a case-by-case basis.

5.4.1 - The contractor shall notify the Contracting Officer within 10 calendar days after receipt of the component when any of the separately priced replacement parts specified in the Schedule are required. This notification shall include a list (by part number, nomenclature and quantity) of any separately priced replacement part(s) required. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

5.4.2 - The Government reserves the right to provide separately priced replacement parts as Government-furnished property (GFP) on an as-needed basis as determined by the Contracting Officer.

5.5 - Exclusions - Unusual Damage. Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the HH-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. See paragraph 5.2.

5.5.1 - Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling; water immersion or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, overhaul costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. If the contractor considers a component to be a candidate for exclusion, the Contracting Officer shall be notified within 15 days of receipt of the component. Verbal notification to the Contracting Officer shall be confirmed in writing. The contractor's delivery obligation for the component shall be suspended as the date of notice to the Contracting Officer. The Contracting Officer will make a unilateral written determination (subject to the Disputes Clause, FAR 52.233-1), within 30 days of written notice, as to exclusion validity. The Government retains the right to unilaterally set the price for exclusion items in the event an agreement on price cannot be reached. The contractor's delivery obligation shall resume upon receipt of the Contracting Officer's determination.

5.5.2 - The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

5.6 - Test and Evaluation. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications, the contractor will be allowed the firm fixed price for test and evaluation. The contractor shall prepare a failure data report in these instances, indicating the USCG's reported failure. This report shall be included with the returned component. The parts shall be marked "BER" (Beyond Economical Repair) and returned to the address identified in paragraph 7.1.2.1.A copy shall be attached to the invoice.

5.7 - Technical Support Services. The contractor shall provide technical support services as required. The contractor shall provide up to 10 man-hours per quarter, at no additional cost to the USCG, to support the USCG's continuous quality improvement program. In the event that a requested task cannot be completed within 10 man-hours per quarter, the contractor shall immediately notify the Contracting Officer that the task cannot be completed within the allotted time frame and provide a preliminary estimate of the time and costs required for completion. The Contracting Officer will transmit requirements for additional support services in writing as they are identified. Upon receipt of a request for quote for a specific task, the contractor shall prepare and submit to the Contracting Officer, a proposal reflecting the hours, materials and other costs associated with performance of the task. The Government will utilize the labor rate specified in the Schedule to determine the final price. Specific deliverables will be identified on individual delivery orders.

5.8 – Service Bulletins. The contractor shall provide the Contracting Officer two copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to effect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate will be as specified in this contract for service bulletins. The Coast Guard normally incorporates all mandatory service bulletins.

5.9 - Product Improvements Proposal (PIP)/Engineering Change Proposal (ECP). The contractor will continually analyze the overhaul documentation for each component identified in the schedule. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being overhauled. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The PIP/ECP will then be evaluated. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to contract modification.

5.10 - Aviation Computerized Maintenance System (ACMS). The contractor shall submit component overhaul tracking forms as specified in paragraph 7.1, Aviation Computerized Maintenance System (ACMS) Procedures to the same address identified in paragraph 7.1.2.1.

5.11 - Publications/Updates. Within 60 calendar days following contract award, the Contractor shall provide the Contracting Officer an updated copy of all applicable OEM-approved component maintenance manuals (CMMs) for components listed in the schedule. The CMMs shall reflect the latest procedures used in the overhaul of components. If the contractor determines that current procedures detailed in the CMM should be changed, two copies of recommended changes shall be submitted to the USCG's Contracting Officer for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMMs to the USCG Contracting Officer within 60 calendar days of receipt.

6.0 - QUALITY ASSURANCE PROVISIONS.

6.1 - Responsibility for Inspections and Tests. The contractor shall establish an inspection system in accordance with Federal Aviation Administration procedures for all components. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

6.2 - Inspections. After overhaul is complete, each component shall be inspected/checked in accordance with CMM procedures.

6.3 - Testing. No deviations from test requirements are authorized.

6.4 - Flight Critical. All components and associated replacement parts on this acquisition are considered flight critical. The Contractor shall maintain OEM and FAA certifications for the components identified in the Schedule throughout the life of the contract and shall immediately notify the Contracting Officer of the loss of either certification.

6.4.1 - All parts serviced, overhauled, and/or modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures and a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

6.5 - Inspection and Acceptance. Final inspection and acceptance of material under this contract shall be performed at destination by local Quality Assurance personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the contractor with a Quality Deficiency Report for overhaul at no additional cost to the USCG.

7.0 - REPORTING REQUIREMENTS.

7.1 - Aviation Computerized Maintenance System (ACMS) Procedures.

7.1.1 - Report Submission. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. The USCG will provide the Significant Component History Report (SCHR) and the Component Repair Record (CRR) for each tracked component (line items 1-2 and respective options) shipped to the contractor. The contractor's responsibility within ACMS shall include submission of the reports within five (5) working days of the completion of the rework effort. As part of the SCHR/CRR requirement, it should be specified on the forms, exactly which parts were replaced so that it can be entered onto the SCHR/CRR by ALC Personnel after overhaul of the components.

7.1.2 - ACMS Forms.

7.1.2.1 - Significant Component History Report (SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated "scrapped" (NOTE: Written approval from the Contracting Officer is required prior to scrapping a component). The SCHR for scrapped components, as well as the component itself, shall be returned to US Coast Guard Aviation Logistics Center, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001. The contractor shall retain a copy of each SCHR for 90 calendar days.

7.1.2.2 - Component Repair Record (CRR). The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. The contractor shall document overhaul actions, including the specifications and/or technical orders used as authority, on the CRR. In addition, the contractor shall record the completion of any Service Bulletin and/or Time Compliance Technical Order (TCTO).

The contractor shall mail one copy of the CRR to the address shown in paragraph 7.1.2.1 above no later than five (5) working days following completion of the rework effort. One copy shall be attached to the invoice. The original CRR shall be packed with the component. The contractor shall retain a copy of each CRR for 90 calendar days.

NOTE: The contractor shall list all non-consumable parts replaced on the CRR. This is imperative for effective historical research on the tracked item.

8.0 - SPECIAL INSTRUCTIONS.

8.1 - Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the contractor shall expedite overhaul and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances. The quantity of AOG units is limited to a maximum of five (5) units in any seven (7) calendar day period.

ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS --

COMMERCIAL ITEMS (OCT 2008)

ADDITIONAL TERMS AND CONDITIONS

1.0 - PERIOD OF PERFORMANCE. The period of contract performance includes a one-year base period and four one-year option periods.

2.0 - PLACE OF PERFORMANCE. The Government will ship components, freight prepaid, to the contractor's facility within the United States (except Alaska and Hawaii) to the location specified below:

(awardee’s company name and address….TBD)

3.0 - CONTRACTOR VERIFICATION OF RECEIPT OF COMPONENTS. Within five (5) calendar days following receipt of component(s), the contractor shall provide written notification of the following to the Contracting Officer:

(a) date of receipt of component(s);

(b) confirmation of serial number(s) received; and

(c) applicable delivery order and line item number

Notification via facsimile is acceptable. FAX: (252) 334-5240

4.0 - RESERVED

5.0 - F.O.B. POINT. The f.o.b. point for shipments under this contract is f.o.b. destination. Prices in the Schedule should include all applicable customs/duty/shipping charges.

6.0 - DELIVERY SCHEDULE. – NOTE: Early deliveries are desired and acceptable.

6.1 – DELIVERY SCHEDULE – Delivery of Items under this contract are as follows:

Line items 1 - 2 and respective option line items – No later than (NLT) 75 calendar days after receipt of delivery order and component(s).

Line items 3 - 5 and respective option line items - to be determined on individual delivery orders as required utilizing the labor rate shown in the applicable line item.

Line items 6 - 7 and respective option line items:

- SCHRs - NLT five working days following completion of overhaul effort.

- CRRs - NLT five working days following completion of overhaul effort.

- Submit one copy with component; attach one copy to invoice; and retain one copy for 90 calendar days.

Line item 8 and respective option line items: NLT 15 September of each calendar year.

Line item 9 and respective option line items: Include one copy with component and attach one copy to invoice.

Line item 10 and respective option line items:

- Current OEM-approved CMMs for components listed in Schedule - NLT 60 calendar days following contract award.

- CMM and TCTO updates - NLT 60 calendar days after receipt.

Line item 11 and respective option line items: Due annually on 30 October for the 12-month period ending 30 September for each year of contract performance.

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