SOW - 08-Q-200024.doc

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Solicitation: HSCG38-08-Q-200024

BASE PERIOD OF PERFORMANCE

DATE OF CONTRACT AWARD THRU ONE YEAR FROM DATE OF AWARD

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RECEIVER TRANSMITTER

P/N HG7210CA01

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P/N HG7210CB01

OPTION PERIOD ONE

EFFECTIVE DATE OF OPTION EXERCISE THRU ONE YEAR FROM DATE OF EXERCISE

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STATEMENT OF WORK

1.0 SCOPE. The requirement exists for the procurement of Radar Altimeters (RADALT). Engineering support services and product improvement efforts may also be performed under this contract.

2.0

DEFINITIONS

2.1 Commercial Catalog Price

This price is derived from the most recent Contractor commercial catalog price.

2.2 Original Equipment Manufacture (OEM) 2.3 Ready-For-Issue (RFI)

The classification RFI indicates a part that is airworthy and ready for installation in a Coast Guard aircraft.

2.4 Line Replaceable Unit (LRU)

2.5 Service Letters. See Service Bulletins, 2.6

2.6 Service Bulletins. Service instructions published by the type certificate holder (normally the original equipment manufacturer). Two classes of service bulletin are recognized: Mandatory and Optional. “Mandatory” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions, inspections and modifications that could affect safety. “Optional” service bulletins are published by the type certificate holder to provide technical instructions for maintenance actions, modifications and improvements that are not considered mandatory. “Recommended” service bulletins are considered “Mandatory” for this contract. Instructions that are published by the certificate holder in other approved formats, such as “service letters” are handled in the same manner as service bulletins.

2.7 Class II Configuration Change. A class II configuration change is a change that does not effect the form, fit or function of the component. A class II change will not effect the interface between the component and the aircraft. The parameters defined in the interface control document will not be changed. The following characteristics will not be effected by a class II change: Performance, Weight, Interface characteristics, Electromagnetic characteristics.

3.0

APPLICABLE DOCUMENTS & SPECIFICATIONS

3.1 Government Documents.

Refer to 52.212-1 for instructions on obtaining Government Documents

3.2 Reserved

3.3 Order of Precedence. In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

USCG specifications and procedures

OEM specifications and procedures

3.4 RADALT System Product Description. The contractor shall provide a description of the RADALT system and subcomponents with its proposal and will be attached as attachment 2 to the contract at the time of award.

4.0

REQUIREMENTS

4.1 General

4.1.1 The contractor shall provide all parts, material, labor, tooling, test equipment and facilities needed to produce RADALT components at the firm-fixed prices specified. The part number listed in the schedule is considered to be the “head of family”. The terms of this contract apply to subsequent part number changes for the same part. If the material and labor required to produce the part are significantly different from the head of family, modifications may be issued for the new part numbers.

4.1.2 Certification. The contractor shall maintain Federal Aviation Administration (FAA) or Department of Defense (DOD) certification for manufacture of the components identified in the Schedule for the entire duration of this contract. The contractor shall provide immediate notification to the Contracting Officer upon loss of required FAA or DOD certification.

4.2 RADALT System Components. The contractor will provide new production RADALT system components as listed in the schedule. Quantity price breaks are encouraged.

4.3 Reserved

4.4 Documentation

4.4.1 Certificates. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or CG approved alternate procedure) and a Certificate of Conformance in accordance with FAR Clause 52.246-15 for all components. Each component returned after a warranty repair shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

4.4.2 Reports.

4.4.2.1 Reserved 4.4.2.2 Material Inspection and Receiving Report (DD-250). A copy of the completed Material Inspection and Receiving Report, which shows the following information, shall be attached to each LRU:

Nomenclature

Serial Number

Contractors Part Number

National Stock Number

Contract Number

Delivery Order/Item Number

Contractor’s Name and Address

4.4.2.3 Subcontracting Report. The contractor shall provide Subcontracting Reports in accordance with Federal Acquisition Regulation (FAR) Clause 52.219-9 and Homeland Security Acquisition Regulation (HSAR) 3052.219-70.

4.5 - 4.10 Reserved 4.11 Product Improvements/Engineering Changes. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of RADALT components. These may be provided to the Contracting Officer for consideration and approval. A proposal shall also be provided that reflects an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. The labor rate will be as specified in the Schedule. Upon agreement of the price for incorporation of the change, the Contracting Officer will issue a modification to the contract to authorize and incorporate pricing for the change. The contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer.

4.12 Service Bulletins. The Contractor shall advise the Contracting Officer within 10 calendar days of receipt of service bulletins (or other instructions) that may effect Coast Guard components. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. Within 30 calendar days following receipt of notification from the Contracting Officer, the contractor shall submit a detailed proposal for incorporation of service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, an estimated price breakdown of each part and the number of labor hours required. The USCG will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the Schedule.

4.13 Technical Performance Access and Disclosure

4.13.1 Technical Performance General. Information provided under this section will not be disclosed outside of the government without prior written authorization from the party that provided the data. Contractor personnel working for the Government will be considered part of the Government workforce and provided access to data under nondisclosure agreements. Technical performance disclosure shall be provided until the RADALT are retired from service. The Government will ensure that nondisclosure agreements are signed prior to providing data under this contract.

4.13.2 Notification. The Contractor shall immediately notify the COTR upon identification of any quality issue, failure, or situation that could possibly affect the airworthiness of USCG aircraft. Any reported quality issue or failure on the same or similar product reported by any operator will be disclosed to the USCG within 24 hours of notification.

4.13.3 Access. USCG personnel shall be provided access to relevant RADALT technical performance information developed by original equipment manufacturers (OEMs). Technical performance information includes information pertaining to flight safety, equipment reliability and delivery performance. Inquiries by USCG technical personnel shall be answered as soon as possible and in no case later than 24 hours after requested for flight safety issues. Access will be provided to review manufacturer quality assurance and engineering documentation as required to support USCG flight safety investigations.

4.13.4 Technical Data. The Coast Guard shall maintain the RADALT in accordance with contractor instructions as approved by Coast Guard Engineering. The Contractor shall provide technical publications, publication updates, amendments and related information with its proposal. The following publications are required at a minimum: operating instructions, maintenance manuals, spare part and tool catalogs, and trouble-shooting guides, and services bulletins. Graphics shall be formatted to facilitate translation into Coast Guard standard publications. The preferred type is Computer Graphics Metafile (CGM) scalable vector graphics. PDF format for the web is acceptable (consistent with illustrations used to produce manuals such as the Flight Manual and Illustrated Parts Catalog).

Publications may be reproduced and distributed within the USCG only. Publication reproduction and distribution may be performed by government employees and government contract employees. The USCG will not delete or in any way obliterate any copyrights, confidential or proprietary designators or labels as may be contained in or on such material. Contractor-provided publications will be provided to other USCG suppliers as required to maintain USCG equipment. Those suppliers reviewing such publications shall be prohibited from copying or further distributing such publications.

4.13.4.1 Interface Control Document. The contractor shall provide Interface Control Documents (ICDs) that will include drawings that clearly show RADALT system, cable assemblies and interconnects, and installation components with its proposal. The ICD shall include tables that clearly describe in full detail all cable signal functions and descriptions and connector information that will aid the Government in troubleshooting the RADALT system. The ICD shall include any limitations on the length of individual cable assemblies. The ICD will describe all software interface requirements for the RADALT system.

4.14 Technical Support Services

4.14.1 Technical Support. The contractor will maintain a permanent presence in the United States, staffed with qualified, English speaking technical support personnel. The Contractor shall provide answers to basic questions from Coast Guard engineering at no additional cost to the Government. In the event that the contractor requires payment for a requested task, the contractor shall immediately notify the Contracting Officer and provide a preliminary estimate of the time and costs required for completion.

4.14.2 Integration Support. The supplier shall provide technical support for the Coast Guard integration effort. The Contractor shall provide up to 40 hours of man-hours of technical support labor for integration during the first 12 months after the initial system delivery at no additional cost to the Government.

4.15 Serialization. Serial numbers shall be assigned and permanently attached in accordance with FAA/DOD approved procedures.

5.0

QUALITY ASSURANCE PROVISIONS.

5.1 Responsibility for Inspections and Tests. The Contractor shall establish an inspection system in accordance with Federal Aviation Administration and/or Department of Defense procedures for all components. The USCG reserves the right to review the Contractor operation and/or facilities at any time during the period of the contract.

5.2 Reserved.

5.3 Testing. The contractor shall ensure each new production RADALT component described in the product description (paragraph 3.4) shall undergo full acceptance testing. Acceptance testing shall be conducted in accordance with (IAW) the Government approved Acceptance Test Procedure (ATP). The ATP may be incorporated into the manufacturer’s publications.

5.4 Reserved

5.5 Final Inspection and Acceptance. Final inspection and acceptance of material under this contract shall be performed at destination by local Receiving personnel and will consist of count, condition and verification that all required documentation has been provided. ARSC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with a Quality Deficiency Report for repair at no additional cost to the USCG.

5.6 Configuration Management Program. The contractor shall have an established, Government verifiable, Configuration Management Program with control systems in place for the complete RADALT system including configuration identification of each hardware and software configuration item for the contract life. The contractor shall incorporate configuration change data into technical publications provided to the USCG.

5.6.1 Authority for Class II Configuration Changes. The contractor is provided with unilateral design and implementation authority for Class II configuration changes. However, the utmost care must be undertaken to ensure impacts to the logistics support elements are identified and corrected prior to hardware implementation.

5.6.2 Other Configuration Changes. The contractor shall submit, in writing to the Contracting Officer and obtain Coast Guard approval prior to implementation of any configuration changes other than class II changes.

6.0

SPECIAL INSTRUCTIONS.

6.1 Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the overhaul/repair/modification and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the Contractor is notified of an AOG requirement, the Contractor shall advise the Contracting Officer if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances.

6.2 Reserved

6.3 Aircraft Accidents and Incidents. Disposition of evidence, including RADALT components, involved in aircraft accidents or incidents shall be in accordance with current USCG investigation procedures. These procedures are in accordance with and at the direction of the National Transportation Safety Board whose rules and regulations delegate to the USCG such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the Contracting Officer. Investigations of RADALT failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Coast Guard.

6.4 Reserved

6.5 Warranty. Commercial warranty terms and conditions are to be submitted with proposal. The government may accept the contractor’s standard commercial warranty. All assets returned under warranty shall be tested in accordance with the Government approved acceptance tests used for acceptance. The warranty period will commence upon installation or twelve months after delivery which ever comes first.

7.0

RESERVED

8.0 PERIOD OF PERFORMANCE. The period of contract performance includes a one-year base period with options for four additional one-year option periods.

9.0

F.O.B. POINT

The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the Schedule include all applicable customs, duties, taxes, and shipping charges.

10.0 Reserved

11.0

DELIVERY SCHEDULE.

NOTE: Early deliveries are desired and acceptable.

11.1 Government Required Delivery:

Line item 0001 and respective option line items:

No later than 365 calendar days after receipt of delivery order

Line item 0002 and respective option line items:

No later than 365 calendar days after receipt of delivery order 11.2 Reserved 11.3

PACKAGING INSTRUCTIONS

Packaging and preservation shall include the following information:

11.3.1 The USCG Aircraft Repair & Supply Center is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

11.3.2 Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

11.3.3 Each item shall be individually preserved, packaged, and packed in accordance with best commercial practices.

11.4

MARKING INSTRUCTIONS

11.4.1 All shipping containers/packages shall be marked for delivery in accordance with the contract or delivery order. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened:

· Nomenclature

· Serial Number

· Contractors Part Number

· National Stock Number

· Contract Number

· Delivery Order/Item Number

· Contractor’s Name and Address

· Assembly date for new components 12.0

SHIPPING INSTRUCTIONS

Unless otherwise specified on individual delivery orders hereunder, deliverable items shall be shipped to the following address:

USCG Aircraft Repair and Supply Center

Receiving Section, Building 63

Elizabeth City, NC 27909-5001

MARK FOR:

Contract No. TO BE DETERMINED AT TIME OF AWARD

Delivery Order No. ASSIGNED UPON ISSUANCE 13.0

ADDRESS OF CORRESPONDENCE.

Documents and reports listed in this SOW and correspondence shall be submitted to the following address:

Contracting Officer

HH65, Supply Cell, Contract Section, Bldg. 75

14.0 INVOICING INSTRUCTIONS. Unless otherwise specified in the Schedule or on individual delivery orders issued under this contract, the Contractor's invoice shall be submitted in accordance with FAR 52.212-4 to the designated billing office for payment as noted below. The invoice shall reference both the contract number and delivery order number. A properly completed Commercial Shipping Document shall be attached to the original invoice. Send the invoice and related documents to:

Chief, Fiscal Branch

Bldg. 63

MARK FOR:

Contract No. TO BE DETERMINED AT TIME OF AWARD

Delivery Order No. ASSIGNED UPON ISSUANCE Note:

Failure to submit the complete commercial shipping document will constitute improper invoice and may result in delay of payment of nonpayment.

15.0 REMITTANCE ADDRESS. All payments will be made electronically in accordance with Federal Acquisition Regulation Clause 52.232-33.

16.0 ORDERING OFFICE. The following activity is the only unit authorized to place delivery orders under this contract:

Contracting Officer

HH65, Supply Cell, Contract Section, Bldg. 75

17.0

ORDERING/PAYMENT INFORMATION

The Contractor is authorized to submit invoices on a monthly basis.

18.0.

EXERCISE OF OPTION. As prescribed in FAR Clause 52.217-9, Option to Extend the Term of the Contract, the USCG may (subject to FAR Clause 52.232-19, Availability of Funds for the Next Fiscal Year) require the services provided by this contract during the period(s) identified as "Options" on pages 5 - 16.

19.0 ADDITIONAL COVERAGE. Due to the potential for future aircraft configuration changes, the contracting parties anticipate the need to add and/or delete components to be supported under this contract. Any such additions/deletions are within the scope of this contract and will be implemented via contract modification.

20.0

ATTACHMENTS

(1) OEM Publications

OEM TECHNICAL PUBLICATIONS. The following manuals, as supplemented by Coast Guard technical instructions, shall govern all work on Coast Guard RADALT components.

Maintenance Manual

Illustrated Tool and Equipment Manual

Repair Manual

Component Maintenance Manual & Illustrated Parts Breakdown

Standard Practice Manual

Service Bulletins

Service Letter Set

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