Attachment__2_-_Statement_of_Work_Template.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

U.S. COAST GUARD (USCG)

RESEARCH AND DEVELOPMENT CENTER (RDC)

STATEMENT OF WORK (SOW)

FOR

TITLE OF WORK

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GENERAL

Background A challenge that the Coast Guard faced during the Deepwater response was the inability to determine the location of subsurface oil plumes in near-real time, which inhibited timely decisions to protect the environment, numerous water-intakes and commercial facilities. Other issues that negatively impacted the response included poor visibility in deeper waters, difficulty in tracking oil movements in fast-moving currents and an inability to discover very low levels of oil or dispersed oil at all depths. From 2011 to 2013, the Coast Guard Research and Development Center (RDC) worked to close these gaps by advancing the technology for detecting subsurface oil in near-shore and river environments.

Two prototype detection systems were developed and tested at the National Oil Spill Response Research and Renewable Energy Test Facility (OHMSETT) in Leonardo, NJ for their feasibility and performance. They are based on two different technologies: sonar and optical technology. The Wide Band Multibeam Sonar (WBMS) created by Norbit is lightweight equipment that can be operated between 200 to 450 kHz and has the ability to provide a 3D topology of the oil plume. It also has integrated processing capabilities and can be mounted on many types of surfaces. WET Labs provided an optical tool using the Wide-angle-scattering Inversion method with a fluorometer serving as a backup. It measures refracted and reflected light off of suspended particles to determine the droplet size distribution and viscosity of oil based on their distinct scattering angles. The inversion methods are used to identify and quantify suspended oil emulsions. Both systems are portable and can be deployed easily by one or two persons.

With the detection phase of RDC’s Detection and Mitigation of Oil in the Water Column project completed, the focus of the RDC now shifts to the mitigation phase. This portion of the project will build on the efforts and lessons learned during RDC’s work in the detection phase as well as those learned during the USCG’s Deepwater Response. Once submerged oil in the near-shore or river environments been encountered, the next step is to make the decision of whether an active approach is necessary to remove the oil or mitigate the subsurface plume’s impacts on the environment, water-intakes and commercial facilities. Currently there is no well-established technology, technique or strategy to prevent the detected submerged oil from having further adverse impacts on the environment or manmade structures.

Scope The scope of this effort is limited to Phase I (Concept Development) and an option for Phase II (Prototype Development and Demonstration). Phase I includes procuring concept development(s) of a technology, technique or strategy that removes submerged oil or mitigates a subsurface plume’s impacts on the environment, water-intakes and commercial facilities. The definition of submerged oil is narrowly defined as neutrally buoyant oil (with or without sediment particles attached) suspended in the water column. [For those approaches where the Contractor proposes to develop a prototype] Phase II is an option to develop and demonstrate a prototype that the Government may or may not exercise based on work done in the concept development phase.

Applicable Documents Compliance Documents The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

· DI-MGMT-80227

· Government Test Plan [Phase II] Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document:

Fitzpatrick, M. and Tebeau, P.A. (2013). Detection of Oil in Water Column: Sensor Design, US Department of Homeland Security, February 2013.

Fitzpatrick, M., Balsley, A. and Hansen, K.A. (2014). Detection of Oil in Water Column, Final Report: Detection Prototype Tests, US Department of Homeland Security, July 2014.

Morris, P. R., A.A. North and D.H. Thomas. (1985). Trials with Net Booms for Corralling and Recovering Viscous Oils at Sea, Warren Spring Lab. Stevenage, England, 1985.

Delvigne G.A.L. (1984). Laboratory Experiments on Oil Spill Protection of a Water Intake, Oil in Freshwater, Vandermeulen and Hrudey eds. Pergamon Press, Elmsford, New York.

Bitor America Corporation. (1999). Orimulsion Spill Response Manual, February 1999, Sections 3.2 & 4.0.

Owens, E. H. and G.A. Sergy. (1999). Orimulsion Spill Response Manual: Volume II, Protection and Cleanup of Marine Shorelines. Emergencies Science Division. Environment Canada, Edmonton, Alberta, Canada, March 1999, Section 3.2.

SPECIFIC REQUIREMENTS/TASKS

PHASE I – CONCEPT DEVELOPMENT

TASK ONE: Kickoff Meeting The Contractor shall provide agenda items for the meeting to the Contracting Officer Representative (COR) and attend the Kickoff meeting within fourteen (14) days after award. At the meeting, the Contractor shall provide details on how the capability gap will be addressed by the technology, technique or strategy being proposed. Key milestones and any issues/concerns will be discussed. The meeting will also serve to ensure that all deliverables and their deadlines are understood by both parties. The Contractor shall deliver Phase I Meeting Minutes (Deliverable 1).

Project Plan The Contractor shall provide a draft Phase I Project Plan (Deliverable 2) at the Kickoff Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COR based upon feedback from the Kickoff Meeting.

TASK TWO: Concept Development The Contractor shall develop [name of your technology, technique or strategy] to remove or mitigate the impact of submerged oil on the surrounding environment and manmade structures. [In the following sentences describe your prototype]. The [name of your technology, technique or strategy] shall be based upon [provide a short description of your technology, technique or strategy’s basis of operation]. The [name of your technology, technique or strategy] shall have the goal of attaining the following qualities and levels. [Contractor should describe the performance of their product/strategy in the following areas.]

1) Extent of oil mitigation or removal rates and quantities [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

2) Type of oil mitigated (e.g. droplets, tarballs, dissolved oil) [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

3) Minimization of environmental impacts including wildlife or plant life [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

4) Effective limits in terms of depth of oil and deployment [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

5) Effective limits in terms of environmental conditions such as current, wave height, winds, day/night, inclement weather, etc [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

6) Ease of use to include deployability and recovery of equipment [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

7) Transportability [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

8) Operability in fresh/seawater [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

9) Ability to observe and monitor subsurface oil collection [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

10) Reusability [Contractor to insert description of technology/technique/strategy that relates to the listed quality]

11) Safety to personnel deploying and recovering [Contractor to insert description of technology/technique/strategy that relates to the listed quality] TASK THREE: Concept Development Draft and Final Reports The Contractor shall prepare Concept Development Draft and Final Reports (Deliverable 3). The Contractor shall submit a high-quality draft report that is considered journal-ready. [Neither a rough draft nor an outline is considered a draft report and will be rejected.] Both the draft and final reports shall document the [name of your technology, technique or strategy] development activities, milestones, and deliverables throughout the project. The report shall address:

1) the gap statement to demonstrate a clear understanding of the issue;

2) a description of the concept developed and how it addresses the gap statement;

3) a description of each of the components, the background and level of development of each (e.g. new, adapted from other application, used on spills before, used in test before, etc.);

4) the science behind the technology, technique or strategy;

5) the configuration and operation of the system (how the components work together) and how well they satisfy each of the qualities listed in Section 2.2 above;

6) any results from development, issues encountered and solutions/mitigation strategies established for those issues;

7) recommendations for successful prototype development and demonstration, if pursuing Phase II;

8) description of the components of the system that cannot readily be tested at a test facility such as Ohmsett (description should include assumptions, operations, and/or previous experiences with similar systems), if pursuing Phase II;

9) a succinct summarization of the overall report; and 10)a detailed proposed schedule for prototype development and demonstration activities, if pursuing Phase II TASK FOUR. Phase I Progress Reporting and Deliverables Archive Progress Meetings The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place via teleconference. Phase I Meeting Minutes (Deliverable 1) shall be provided within five days of the meeting.

Additionally, the Contractor shall participate in a midterm progress meeting with RDC personnel at the Contractor’s facility no later than halfway through the Phase I effort. The Contractor shall provide details on the progression of prototype development from its initial Technology Readiness Level (TRL) level to desired demonstrable level. The Contractor shall address how capabilities outlined in Section 2.2 will be met by the concept being proposed. Visuals such as photographs or videos of the technology, technique or strategy, prototype models, or physical mock-ups at the time of the meeting are encouraged. Phase I Meeting Minutes from the meeting (Deliverable 1) shall be provided within five days of the meeting.

Monthly Progress Report The Contractor shall provide a Phase I Monthly Progress Report (Deliverable 4) via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

Deliverables Archive The Contractor shall provide a Phase I Deliverables Archive (Deliverable 5) on CDROM or DVD format of all deliverables generated during the course of this tasking.

PHASE II (OPTION) – PROTOTYPE DEVELOPMENT AND DEMONSTRATION

TASK FIVE: Kickoff Meeting The Contractor shall provide agenda items for the meeting to the Contracting Officer Representative (COR) and attend the Kickoff meeting within fourteen (14) days after exercise of option. At the meeting, the Contractor shall provide details on the prototype development and what qualities that can be demonstrated at the test facility. Key milestones and any issues/concerns will be discussed. The meeting will also serve to ensure that all deliverables and their deadlines are understood by both parties. The Contractor shall deliver Phase II Meeting Minutes (Deliverable 6).

Project Plan The Contractor shall provide a draft Phase II Project Plan (Deliverable 7) at the Kickoff Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COR based upon feedback from the Kickoff Meeting.

TASK SIX: Prototype Development and Demonstration The Contractor shall develop and deliver a [name of your technology, technique or strategy] prototype based upon the concept documented in the Concept Development Final Report to mitigate the impact of submerged oil on the surrounding environment and manmade structures. The Ohmsett facility in Leonardo, NJ, is the anticipated test facility. The demonstration will occur in the large tow tank or equivalent.

The test will address the capabilities listed below:

1) Extent of oil mitigation or removal rates and quantities

2) Type of oil mitigated (e.g. droplets, tarballs, dissolved oil)

3) Effective limits in terms of depth of oil and deployment

4) Effective limits in terms of environmental conditions such as current, wave height, winds, day/night, inclement weather, etc

5) Ease of use to include deployability and recovery of equipment

6) Transportability

7) Ability to observe and monitor subsurface oil collection

8) Reusability

9) Safety to personnel deploying and recovering Prototype Demonstration at Ohmsett After reviewing the Preliminary Government Test Plan [GFI], the Contractor shall provide recommendations on how to demonstrate the prototype to evaluate the qualities listed in Section 2.6. The Prototype Demonstration Recommendations (Deliverable 8) will be a summary of the ideal test scenario for the prototype, the test scenario in the Preliminary Government Test Plan as agreed on by Ohmsett, RDC, and the Bureau of Safety and Environmental Enforcement (BSEE) and reviewed by the Contractor, and any necessary accommodations for the equipment to demonstrate its abilities in accordance to the proposed Test Plan. Feedback on the Government Test Plan will be included in the Prototype Demonstration Recommendations and outline any possible limitations to the equipment because of the Government Test Plan agreed to by Ohmsett, RDC and BSEE.

The date for the demonstration is anticipated to be in September 2016. The Contractor shall ship the prototype and any supporting equipment or consumables to the test facility prior to the demonstration date and demonstrate the prototype’s capabilities. A maximum of five (5) days is anticipated to fully demonstrate the prototype. After the demonstration, the prototype will be returned to the contractor and the contractor shall be responsible for return shipping to their facility or disposal.

TASK SEVEN: Prototype Development and Demonstration Draft and Final Reports The Contractor shall prepare Prototype Development and Demonstration Draft and Final Reports (Deliverable 9). The Contractor shall submit a high-quality draft report that is considered journal-ready. [Neither a rough draft nor an outline is considered a draft report and will be rejected.] Both the draft and final reports shall document the results including:

1) Description of system configuration;

2) Descriptions of tests completed and results;

3) Operational aspects of the prototype system that worked and those that need improvement; and

4) Tasks needed to be accomplished for successful full-scale deployment.

TASK EIGHT. Progress Reporting and Deliverables Archive Progress Meetings The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place via teleconference. Phase II Meeting Minutes (Deliverable 6) shall be provided within 5 days of the meeting.

Additionally, the Contractor shall participate in a midterm progress meeting with RDC personnel at the Contractor’s facility no later than halfway through the Phase II effort. The Contractor shall provide details on the progression of prototype development from its initial Technology Readiness Level (TRL) level to desired demonstrable level. The Contractor shall address how capabilities outlined in Section 2.2 will be met by the concept being proposed. Visuals such as photographs or videos of the technology, technique or strategy, prototype models, or physical mock-ups at the time of the meeting are encouraged. Phase II Meeting Minutes (Deliverable 6) shall be provided within 5 days of the meeting.

Monthly Progress Report The Contractor shall provide a Phase II Monthly Progress Report (Deliverable 10) via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

Deliverables Archive The Contractor shall provide a Phase II Deliverables Archive (Deliverable 11) on CDROM or DVD format of all deliverables generated during the course of this tasking.

OTHER APPLICABLE CONDITIONS

Security Contractor access to Sensitive but Unclassified (SBU) information may be required under this task order. The contractor shall be required to receive, store, transmit, and generate SBU information. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive But Unclassified (For Official Use Only) Information. The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a Non-Disclosure Agreement (DHS Form 11000-6).

Onsite Work and Building Access Cards The Contractor shall not be required to work on-site at the USCG RDC and no Building Access card is required.

DoD Common Access Card (CAC) The Contractor shall not require access to U.S. Coast Guard Information Technology (IT) Systems or Government facilities so no CAC is required.

TRAVEL

Phase I: No travel is required to support this requirement.

Phase II: Contractor travel to the National Oil Spill Response Research & Renewable Energy Test Facility (Ohmsett) in Leonardo, NJ, shall be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations.

GOVERNMENT FURNISHED RESOURCES

The Government will provide copies of the references cited in SOW 1.3 at the Kickoff meeting.

The Government will provide the testing facility.

The Contractor shall use Government furnished information, data and documents only for the performance of work under this task order, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this task order, except for the Government Furnished Resources specified in SOW 1.3 and SOW 4.

Attachnent #2 to BAA HSCG32-14-R-R00021

DELIVERABLES

All deliverables are in “Contractor Format” unless otherwise indicated. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard workstations (Windows Operating Systems and Microsoft Office Applications).

Phase I

COR

Contract Specialist –Transmittal Only

Government Review: During Kickoff Meeting Final: Within 5 days of Government review

COR

Contract Specialist –Transmittal Only

Government Review: Within 14 days of Draft submission Final: Within 14 days of Government review

COR

Contract Specialist –Transmittal Only

Final without Financial Statement – end of period of performance

COR

Contract Specialist

Contract Specialist

Phase II (Option)

COR

Contract Specialist –Transmittal Only

Government Review: During Kickoff Meeting Final: Within 5 days of Government review

COR

Contract Specialist –Transmittal Only

Contract Specialist –Transmittal Only

Government Review: Within 14 days of Draft submission Final: Within 14 days of Government review

COR

Contract Specialist –Transmittal Only

Final without Financial Statement – end of period of performance

COR

Contract Specialist

Contract Specialist

1DI-MGMT-80227 format