Janitorial_SOW_revised2.doc

JANITORIAL SERVICES

AT THE

U. S. COAST GUARD SECTOR NEW ORLEANS

NEW ORLEANS, LA

OCT 2010

COMMANDING OFFICER

U. S. COAST GUARD

SECTOR NEW ORLEANS

200 HENDEE STREET

NEW ORLEANS, LA 70142

GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 GENERAL DESCRIPTION: The Contractor shall furnish all labor, materials, equipment, transportation and supervision necessary to perform janitorial services Monday through Friday from 1 October 2010 to 31 March 2010.

1.2 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. Contract acceptance will be based on “best value” basis. Arrangements for visiting the site may be made by contacting:

COMMANDING OFFICER

U. S. COAST GUARD

SECTOR NEW ORLEANS

200 HENDEE STREET

NEW ORLEANS, LA 70142

ATTN: LIONEL J. LEWIS (Contracting Officer’s Technical Representative) Telephone: 504-565-5106

1. LOCATION: The work is located at the U. S. Coast Guard Sector New Orleans, 200 Hendee Street, New Orleans, LA 70142

1.3 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts of electricity and potable water will be made available to the contractor without charge.

1.4 WORK CONDITIONS: The Contractor shall closely coordinate all work with the Contracting Officer’s Technical Representative (COTR) in order to reduce to a minimum disturbances to personnel and operations.

1.5 CONTRACTOR USE OF PREMISES: The Contractor will be working on a Coast Guard operational military installation. Become familiar with and obey station fire, traffic and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the COTR.

1.6 SECURITY

1.6.1 The Contractor shall provide the COTR with a list of names of all personnel who will be working on the site. The Contractor may submit a revised list any time during the project. Only personnel on the approved list will be allowed on the site.

1.6.2 All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individuals drivers license, or a company issued ID. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

l.7 INSPECTION AND ACCEPTANCE: The Contractor shall give the COTR an advance notice prior to the completion of daily janitorial services in order for the COTR to be able to inspect the premises if needed.

1.8 SAFETY: All janitors will be qualified operators of their equipment.

All janitors will be shall use gloves and safety glasses on the job.

1.9 EQUIPMENT: All power operating equipment and all hand tools shall be operated within the safety parameters as defined by OSHA. Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near any personnel. THE COTR may stop work if equipment or methods is found to be unsafe. Any work not satisfactorily completed will result in reduction of payment.

1.10 WORK SCHEDULE: The Contractor is responsible for establishing and maintaining a monthly work completion schedule for performance of work to strictly comply with these specifications. The Contractor is responsible for initiating a conference with the COTR and proposing a work item checklist and inspection schedule. The performance and inspection schedule must be approved each month by the COTR before work can proceed the following month.

1.11 ON-SITE SUPERSIVION: The contractor is required to have a qualified work supervisor on the job while the contract work is being performed. The qualified supervisor must service as a point of contact for the COTR in maintaining the work specification requirements, scheduling, inspections and maintaining safety standards. The supervisor must be able to speak and understand English.

1.12 BILLING AND PAYMENT REQUIRMENTS:

1.12.1 Invoice Requirements: Invoices shall be submitted in an original and one copy to the COTR for certification of receipt and acceptance. After certification, mail your invoice to:

Commercial Invoices

USCG Finance Center

P. O. Box 4115

Chesapeake, VA 23327-4115

Remember to include the Coast Guard assigned purchase order number on your invoice.

PART 2 – PRODUCTS

2.1 DETERGENTS/DISINFECTANTS/FLOOR OR CARPET CLEANERS: The Contractor is required to submit any Material Safety Data Sheets (MSDS) to the COTR for all chemicals brought onto the facility. All chemicals shall be in containers specifically designed for their storage, in good condition and free of leaks.

PART 3 – EXECUTION

3.1 AREAS TO BE CLEANED:

3.1.1 The following services will be completed Monday- Friday:

Building Entrances:

a. Sweep main entrances.

b. Clean interior and exterior of glass doors.

c. Empty and clean all exterior ashtrays.

3.1.2 Floors:

a. Hallways and high traffic areas – dust and wet mopped

b. Vacuum entrance and elevator carpet

c. Mop and sweep lobby to stairs

3.1.3 Lavatories/Locker Rooms:

a. Clean and refill hand towel, toilet tissue, facial tissue, sanitary napkin and hand soap dispensers. Tissues, towels, sanitary napkins and soap will be provided by the Contractor. (Tissues shall be two-ply).

b. Sweep and mop floors with detergent and disinfectant.

c. Clean and sanitize urinals, basins, commodes and showers.

d. Empty trash receptacles and sanitary napkin disposal receptacles and remove waste to designated areas.

e. Replace plastic liners as needed.

f. Clean and polish all metal works

g. Clean showers

3.1.4 Weekly:

a. Locker room area floors cleaned

b. Spot clean walls and partitions in lavatories twice a week

3.1.5 Quarterly Tasks:

a. Scrub all floors.