7 November 2011 USCG Snow Removal Services Scope of Services.pdf

STATEMENT OF WORK

FOR

CONTRACT SERVICES

TO PERFORM

SNOW REMOVAL OF PARKING LOTS AND INTERIOR ROADS

At

US Coast Guard Air Station Cape Cod

Massachusetts Military Reservation, MA

SECTION 1 - GENERAL PROVISIONS

1.1 SCOPE: The contractor shall furnish all supervision, labor, material, transportation and equipment to complete snow removal services for eleven (11) parking lots on Air Station Cape Cod and thirty (30) interior roads in USCG Housing. These specifications and the accompanying drawing supply pertinent information for accomplishing snow removal for parking lots at Air Station Cape Cod. These services shall be provided by a licensed professional in accordance with all applicable state and federal regulations. In the event of a major snow fall the contractor may be tasked with assisting USCG personnel with additional USCG parking lots and roads (per hour, per machine).

1.2 LOCATION: Work is to be performed on US Coast Guard owned facilities on the Massachusetts Military Reservation, Bourne, MA, 02542 per the attached drawing.

1.3 Work Specifications: The work under this contract consists of supplying snow removal services for eleven (11) parking lots listed on page six and seven (6 and 7) and thirty (30) interior roads in USCG Housing Area. Pavement, parking lot areas and interior roads requiring snow removal are as indicated on the drawing provided. There will need to be a minimum of two inches of snow needed to initiate snow removal operations. The contractor will be notified by the Contracting Officer Technical Representative (COTR) when services are needed. The Contractor will have 60 mins or 1 hour to respond and commence work under the contact. No salt, sand, or chemical agents are to be applied by the contractor.

1.4 Emergency Plowing Service: In the event of a major snow fall the contractor may be tasked with assisting USCG personnel on an additional parking lots and roads.

1.4.1 If additional services are needed it will be at the discretion of the (COTR). The COTR shall notify the Contractor when additional services are needed and the Contractor will have 60 mins or 1 hour to respond to USCG Air Station Cape Cod.

1.4.2 The hours worked, for the “emergency assistance on the additional parking lots and roads shall be monitored by the COTR and the hour(s) and machine(s) utilized will be submitted for approval to the COTR before an invoice in submitted.

1.4.3 The Contractor shall submit a separate invoice for the Emergency/Additional services rendered detailing the “by the hour per machine utilized”

1.4.4 The Contractor shall provide an emergency telephone number and designated Point of Contact that shall be called at any time, 24 hours a day, and seven days a week during the contract period of performance. The Contractor shall keep a log of all calls received to include date and time.

1.5 VEHICLE SPECIFICATIONS: The following machines/vehicles and number of machines/vehicles are to be used to complete the scope of services within the Parking Lots and Housing Roads.

1.5.1 Housing Roads – Quantity of Two (2) 33,001-50,000 Gross Vehicle Weight dump truck with no less than 10 foot plows

1.5.2 Housing Roads – Quantity of Two (2) 10,001-16000 Gross Vehicle Weight One (1) Ton dump trucks/pickup trucks with 9 foot plows.

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1.5.3 Parking Lots – Quantity of Two (2) Loaders with 4-6 Yard snow buckets

1.5.4 Parking Lots – Quantity of Two (2) 10,001-16000 Gross Vehicle Weight One (1) Ton

Dump Trucks/Pickup trucks with 9 foot plows

1.6 CONTINUED USE OF FACILITIES: During execution of this contract, the parking lots and associated buildings will continue to be occupied and/or used. Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupants. The contractor will coordinate all work activities and access to the work area with the COTR.

1.7 INSPECTION BY THE GOVERNMENT: The Contracting Officer (KO) or the COTR will inspect all of the contractor’s work. All required remedial work shall be the responsibility of the contractor with no additional cost to the government.

1.8 PROTECTION OF PROPERTY: All existing property shall be protected from any damage resulting from contract operations. The Contractor shall be responsible for damages caused by the Contractor or his employees.

END OF SECTION

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SNOW REMOVAL TECHNICAL SPECIFICATIONS

2.1 Contractor shall remove and keep clear snow from all parking areas and interior roads listed on page six (6).

2.1.1 Access driveways – All access driveways from a road to the parking lot shall be cleared to 95% clear standard. The Contractor shall not pile snow or leave wind rows on roads.

2.1.2 Fire Hydrants and Sprinkler Valve Openings – All fire hydrants and sprinkler valve openings shall be kept free and clear of ice and snow. No snow shall be piled against these areas.

2.1.3 Contractor shall pile snow in areas approved by the Contracting Officer and/or COTR.

2.2 Contractor shall supply all labor, transportation, material, snowplows, front end loaders, dump trucks, snow blowers and safety equipment as required to remove snow to 95% complete within each parking lot listed on the drawing. This contract is for snow removal operations only and shall be quoted on and further invoiced on a per hour basis. No chemical, salt or sand are to be spread.

Chemical, salt and sand services will be provided by separate Coast Guard crews.

2.3 Contractor shall commence services only upon activation by the Contract Officer or Contract

Officer Technical Representative (COTR). The Contractor shall be onsite within one hour of contact from the Contracting Officer or (COTR) with all necessary equipment. Equipment needed for snow removal operations should be on site two hours before the snow fall is expected to insure safe travel to required areas and insure no delays in the snow removal operations.

2.4 Quotations and Further Billing: Quotations/Billing shall be based on a per hour basis for snow removal of the eleven (11) parking lots and thirty (30) interior roads listed unless otherwise directed by the COTR due to additional emergency services rendered.(If emergency services are rendered for additional parking lots and/or roads, an invoice will be submitted for the emergency services based on a per hour basis).

2.5 The typical required service is as follows:

2.5.1 Typical storm averages at Air Station Cape Cod include 9 storm events and 35 total inches of snow (taken from 5 year history). The average storm event is 4 inch of accumulation over an approximate12 hour storm. Every storm is different, yet the Contractor can plan on two mobilizations per storm, one mobilization midway through the storm and one at the end of a storm.

2.5.2 Mobilization before normal business hours. Business hours are 0630 to 1630, Monday through Friday and 0800 to 1500 on weekends and holidays.

2.6 Ongoing operations: The Coast Guard will be operating snow removal machines to plow major roads and intersections within the owned areas of the Massachusetts Military Reservation. The Coast Guard crews are also responsible for salting and sanding roads, intersections, and parking lots once clear. The Contractor shall work in conjunction with the ongoing snow removal operations for the roads and intersections. The Contractor shall take all precautions to maintain safe distances from ongoing snow operations for roads and intersections. The Contractor shall not pile or plow snow or wind rows into roads for the Coast Guard crews to clean up.

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2.7 The contractor is responsible for damage to property (signs, railing, light poles, fences, trees, curbing, plants, planters and grass) resulting from snow removal services. The contractor is responsible to report any such damage to the Contracting Officer/Contracting Specialist in writing within 48 hours of said occurrence.

2.8 At no time will any employee or agent of the Contractor take directions or instructions from any tenant nor any “special services” provided for any tenant. The Contractor shall take direction only from Contracting Officer (KO) and/or the COTR.

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Remove Snow to 95% clear for all parking lots and interior roads listed

Contractor is alone responsible for the below eleven (11) USCG Parking Lots and thirty (30) interior roads listed. The priority order for which these areas will be plowed shall be determined by the COTR or the Contracting Officer:

Parking Lots

Approximate Parking Lot

Area Building Number Building Name SQ-YD Acres

Electronics Support Detachment (ESD) and Recycling Road.

3500 0.7

Northeast Regional Fisheries Training Center

(NRFTC)

5400 1.1

3446/3426 Port Security Unit (PSU) 12000 2.5 3438 Armory/Shooting Range 600 0.1 5204 Temporary Quarters 600 0.1 3350 Golf Course Club House 5700 1.2 1004 Chapel and 6000 1.2 1005 Chapel Support 5210 Crosswinds Activity Center 6100 1.3

3/1 Gas Station USCG Exchange

USCG Interior Roads

Road Name

5300Z/5400Z Arnold Ave Spaatz Street Kenny Street Carpenter Ave Vandenburg Mitchell Street Yeager Circle Hammond Circle Lemay Ave Tinker Street Ogle Circle

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PG.7

Vincent Circle Ent Street Andrews Street 5600Z Wright Street Peets Street Doolittle Ave Twining Ave Davis Circle Prince Circle Luffberry Circle 5700Z Kelly Street Johnson Street Selfridge Street White Street Scott Circle