SOW_N50203.pdf

U.S. COAST GUARD

HC-27J COMPONENT REPAIR SERVICES

STATEMENT OF WORK

Valve, Anti-Ice Air, P/N 23074620 Start Control Valve, P/N 23086366

Nozzle Assembly, Fuel, P/N 23089482

1. BACKGROUND

Through the National Defense Authorization Act of 2014, the Coast Guard has acquired fourteen HC-27J aircraft from the United States Air Force. The HC-27J is a medium size military transport aircraft that is manufactured by Alenia Aermacchi (Italy). CG-9 established the HC-27J Asset Project Office (APO) Elizabeth City to make these aircraft ready for Coast Guard use. The HC- 27J APO will support the oversight of the process from acquisition and missionization of the HC- 27J to sustainment. The aircraft is specifically equipped to perform all Coast Guard missions which include: search and rescue, maritime safety, security, and logistics, as well as national defense and protection of natural resources.

2. SCOPE

This procurement action is an offer under the terms and conditions specified. By furnishing the services the contractor is accepting the offer as submitted and creating a binding contract for the evaluation and repair of the components.

This contract includes Not-To-Exceed pricing subject to negotiation after the teardown, test, and evaluation to determine repair or overhaul eligibility as applicable. In conjunction with FAR clause 52.213-3, Notice To Supplier contained in this contract, it is intended that no unit price per individual contract line item be exceeded without written authorization via a contract modification. The cost to repair the component(s) cannot exceed the funded amount without written authorization of the contracting officer. If after test and evaluation, it is determined that repair and/or overhaul costs will exceed the government’s obligated amount(s), the contractor shall stop performance and submit a written quote requesting additional funds prior to initiating the repair or overhaul of the component. If repair cost will exceed the obligated amount for the repair of the material and the contractor does not seek prior approval via modification to the purchase order, such action may result in ratification of an unauthorized action on the part of the contractor. The quote for additional funds shall include the part number and unit price for replacement parts, labor hours and labor rates required to repair the component, and other charges as applicable. The quote shall include sufficient detail to determine the repair price reasonableness. Quotes are to be signed and dated by a contractor’s authorized representative and may be faxed or emailed to the contracting officer. After receipt of the quote, a determination will be made by the government and disposition instructions will be provided to the contractor by written modification.

After test and evaluation of the material, if the repair cost of the component is below the government’s obligated amount per line item on the contract for that component, the vendor will proceed and complete the repair and invoice for the amount equal to the cost of the repair for that component.

3. REQUIREMENTS

The Coast Guard’s objective is to obtain services from the Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Authorized Repair Center that is deemed to be acceptable to the Coast Guard and has experience in effectively tear down testing/ evaluation and repairing the parts as indicated below.

Nomenclature Part Number Serial Number Valve, Anti-Ice Air 23074620 HEA084 Start Control Valve 23086366 1744 Nozzle Assy, Fuel 23089482 VN1BFP0594 Nozzle Assy, Fuel 23089482 VN1BFP0230 Nozzle Assy, Fuel 23089482 VN1BFP1082 Nozzle Assy, Fuel 23089482 VN1BFP1275 Nozzle Assy, Fuel 23089482 VN1BFP0239 Nozzle Assy, Fuel 23089482 VN1BFP0589 Nozzle Assy, Fuel 23089482 VN1BFP0585 Nozzle Assy, Fuel 23089482 VN1BFP0590 Nozzle Assy, Fuel 23089482 VN1BFP1079 Nozzle Assy, Fuel 23089482 VN1BFP0579 Nozzle Assy, Fuel 23089482 VN1BFP1080 Nozzle Assy, Fuel 23089482 VN1BFP0233 Nozzle Assy, Fuel 23089482 VN1BFP0588 Nozzle Assy, Fuel 23089482 VN1BFH1074 Nozzle Assy, Fuel 23089482 VN1BFN0921 Nozzle Assy, Fuel 23089482 VN1BFN1285

The repair station shall provide documentation to confirm they are an OEM Authorized Repair Center. Repair Centers must comply with the OEM specifications, OEM Component Maintenance Manual (CMM), drawings, Service Bulletins, Overhaul and Repair Instructions (ORI), and the performance requirements set forth in the OEM technical specifications that are current at the time of contract award. The contractor shall be ISO 9000 compliant or have a quality system acceptable to the United States Coast Guard. The authorized repair facility for these parts is Rolls Royce, the OEM, Cage Code 63005.

OEM drawings, Service Bulletins, CMMs are proprietary and cannot be provided by the Coast Guard. The contractor shall obtain the required OEM drawings, Service Bulletins, CMMs, and specifications. The Coast Guard does not own nor can it provide this data.

The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to repair/modify/overhaul the components included in this contract. Only new replacement parts with traceability to the Original Equipment Manufacturer (OEM) are acceptable for this requirement.

Component(s) included in this contract shall be repair/modified/overhaul in accordance with current OEM drawings, Service Bulletins, CMMs or an alternate standard approved by the USCG HC27J Engineering Branch.

The Contractor shall, within fifteen calendar days of receipt of the unserviceable component, inspect for missing parts and notify the Contracting Officer in writing of the part numbers of any missing parts.

The Coast Guard requires a Tear down and Inspection Report (TIR) that identifies part number(s) and nomenclature(s) for all parts that are required to be repaired or replaced for a complete Ready for Issue (RFI) component. The TIR shall include the part number and unit price for replacement parts, labor hours and labor rates required to repair the component, and other charges as applicable. The Contractor shall, within five calendar days of inspection of the component, provide a copy of the Inspection Report to the Contracting Officer.

Components must be thoroughly cleaned in accordance with applicable CMMs, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to the Aviation Logistic Center (ALC). ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

The required turn-around-time is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if there are no extra charges to the Government.

4. MATERIAL TRACKING SYSTEM REQUIREMENTS.

The Coast Guard tracks serial number components via the Coast Guard’s Aviation Computerized Maintenance System (ACMS). This tracking provides a historical record of repair, overhaul, maintenance, and item location and status. It also provides an effective method of configuration control. All components will have a Significant Component History Report (SCHR) and a Component Repair Record (CRR).

No SCHR action is required by the contractor except to ensure the SCHR remains with the component.

The contractor shall maintain a legible component tracking form for each tracked component. The tracking form shall show the component's part number, nomenclature, serial number and specific rework performed including labor hours and materials. In addition, the contractor shall review all manufacturer's service bulletins, service information letters and component revisions for applicability against the part number of the components included in this contract. The contractor shall indicate on the tracking form those service bulletins which are applicable and whether or not they have been installed on each component included in this contract. The specific form (ie...Contractor’s existing form) to be used shall be submitted with the contractor's proposal, at which time it will be reviewed for the required information and acceptability by the Contracting Officer. Within five calendar days after rework completion two legible copies of the tracking form are to be distributed as follows:

A. One copy shall be placed inside of the shipping container with the reworked component.

B. One copy shall be mailed to the following address:

Commanding Officer U. S. Coast Guard Aviation Logistics Center ATTN: Code 3200 (Tracking Data Entry) Elizabeth City, NC 27909-5001

5. INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be performed by ALC Quality Assurance personnel for count and condition only. If component is shipped to an Air Station, Air Station personnel will perform this duty.

The Contractor shall provide a Federal Aviation Administration (FAA) airworthiness 8130-3 Certificate or a Certificate of Conformance with each component tested, repaired, and/or overhauled. FAA Form 8130 is preferred. A Certificate of Conformance must be in accordance with FAR 52.246-15. The appropriate certificate must be signed and dated by an authorized official representing the approved repair station. Provide a copy of the form with the packaging slip and a copy included with the invoice.

6. PACKAGING AND DELIVERY

Unless otherwise specified, packaging and preservation shall be in accordance with CMM.

Components shall be packaged sufficiently to afford maximum protection from damage in transit and corrosion. All items must be shipped in accordance with ASTM D 3951-10. Each package must be labeled on the outside with the National Stock Number (NSN), Part Number, Serial Number, Nomenclature, Purchase Order Number, CLIN, and vendor CAGE CODE. The Material Inspection and Receiving report (ie Commercial packing slip, DD250, ect) and Certificates of Conformance shall be placed on the outside on individual containers.

If traceability to OEM is required, documentation of such proof to traceability must be included with the item in its shipment container.

The internal packaging material must be sufficient to prevent damage during shipment, handling, and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, and decay during warehouse storage for a period not less than one year. Packaging matter must not consist of the following materials: popcorn, shredded paper, styrofoam, or any type of peanut packaging. Bar coding is authorized but not required.

7. SHIPPING INSTRUCTIONS

Items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section Bldg 63

Mark For: Contract Number:

8. INVOICE INSTRUCTIONS

The invoice must reference the contract number.

The invoice shall be submitted to the designated billing office for payment as follows:

Chief, Fiscal Branch USCG Aviation Logistics Division Building 63

Invoices may be submitted via U.S. Mail; however, the preferred method is email to:

ALC-Fiscal@uscg.mil.

mailto:ALC-Fiscal@uscg.mil

9. TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION

I certify this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

AVI3, R. Atkinson 252-335-6325 Date USCG, HC-27J Engineering

U.S. COAST GUARD