RFQ_Juneau_2015.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotations (RFQ) No. HSCG23-15-Q-AAK037. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81.

This solicitation is being set aside for Small Business.

The NAICS code is 481211. Small Business Size Standard is 1,500 employees.

For purposes of this document, the acronym “FAR” stands for Federal Aviation Regulations.

Description of Requirement: The U.S. Coast Guard Rescue 21 Project Resident Office Alaska (R21 PRO AK) has a need to obtain “call when needed” helicopter services for the transportation of personnel, equipment and supplies in the Juneau area (flights will depart and return Juneau International Airport). Offerors must maintain a base of operations at the Juneau International Airport year round.

Government employees and authorized personnel have a need for transportation in order to perform site surveys and transport and install equipment at communications sites at various remote locations in the aforementioned area. The only means of transportation to these locations is via helicopter. Exact locations will be determined as needs arise, but flights to the following locations are planned: Duffield Peninsula, Deception Hills, Cape Fanshaw, Gunnuk, Mud Bay, Robert Barron, Althorp Peak and Cape Spencer.

The total requirement for flight and standby hours is estimated at up to 75 flight hours and up to 100 standby hours over the life of the contract (date of award through September 25, 2017). The minimum order under this contract is 1 flight hour; the maximum order is 100 flight hours with no limit on standby or fuel charges. The price quoted for flight and standby rates shall include all costs for performance under this contract except for fuel. Total value of this contract including the base and all options may not exceed $200,000 without a contract modification.

Government employees and authorized personnel, transported to and from remote site locations, shall be integrated into crew coordination and risk assessments; before, during, and after all flights.

Pilots shall (at a minimum):

1. Prior to flight operations shall brief

a. Mission

i. Distance to remote site

ii. Aeronautical chart depiction

1. Flight path (direct/indirect)

2. Refuel locations in route

iii. Weather (Local/Site)

iv. Probability of success

b. Aircraft

i. Flight rating restrictions (VFR/IFR)

ii. Aircraft landing restrictions/considerations

iii. Power to weight implications

iv. Fuel burn rate (calculation based on power/weight)

v. Communications

1. Internal Communications System (ICS)

2. External Communications

a. Entity contacted

b. Frequency of transmission (how often)

c. Risks

i. Known obstacles/issues

ii. Transit over water

1. Ditching

2. Egress

3. Survival equipment

iii. Transit over land Preparing for ditching

2. During flight operations

a. Pilots shall encourage in open communication with passengers regarding flight and weather conditions.

b. Pilots shall encourage passengers to participate in traffic collision avoidance (regardless of onboard TCAS), by identifying aircraft in the adjacent area.

c. Pilots shall encourage all passengers to ask questions if, “Something doesn’t feel right.”

d. Pilots shall keep all passengers informed if they are not able to make radio contact.

e. Upon approach to remote sites, pilots shall keep passengers informed of approach directions and wind implication, by performing an approach brief.

3. After flight operations

a. Pilots shall debrief (unspecified) with the passengers, encompassing all the above elements.

Period of Performance: The period of performance is:

Base: Date of Award through June 15, 2016 Option year 1: June 16, 2016 through September 25, 2016 Option year 2: September 26, 2016 through September 25, 2017

Minimum Requirements (helicopter and pilot): The requirement is for a single turbine engine helicopter capable of carrying four (4) passengers and 400 pounds of equipment (AStar B2 or similar capability) to the aforementioned locations.

Pilots must have a minimum of 200 hours of experience operating helicopters in mountainous terrain. Operating includes; multiple takeoffs, landings, and maneuvering, to include both confined and rough area landings. Of the 200 required hours, pilots must have at least 50 hours of experience flying in the respective contract areas within the previous 12 months (i.e. similar to the areas planned to be visited via helicopter during the performance of this contract).

Schedule of Items.

Helicopter Type: __________________________

Consumption Rate: ________________ gal/flight hour

Fuel $/gal Used to Calculate Cost of Fuel (C) Below: $ ___________/gal

Item #1 – rates are to be quoted as “dry rates.”

Flight Rate/Hr (Flight) $ ___________/hr x 75 hours = $ _______________ (A)

Flight Rate/Hr (Standby) $ ___________/hr x 100 hours = $ _______________ (B)

Daily Rate (additional price to reserve aircraft) x 50 = $ _______________ (C)

TOTAL CLIN 001 (A + B + C) = $ ________________

Hours are listed for evaluation of price only for an ASTAR 350B2 or equivalent. The Government may request to use other aircraft in the contractor’s inventory. Payment will be made for actual flight hours, standby hours and fuel used. Flight rates provided by the contractor remain in effect until the exercise of each option period. At the time the Government exercises each option period, the Vendor may request a one-time adjustment to flight and standby rates based on the contractor’s commercial prices (discounted if applicable).

Measurement and Payment. Flight time shall be reported in hours and tenths of hours and will be measured by a recording hour meter that runs only when the aircraft is in flight or by recording actual flight clock time.

Payment will be made by the US Coast Guard Finance Center. Invoices shall be mailed, faxed or e-mailed to the Finance Center (address to be provided with contract award) and include the following information:

Vendor’s name, address and phone number

Purchase Order/Contract number Vendor’s DUNS Number Date of Service Contract Line Item Number (CLIN) Total invoice amount with breakdown of individual charges (flight time, standby and fuel)

Flight Ordering:

Besides the Contracting Officer, the following individuals are authorized to schedule flights directly with the Contractor:

Terry Holom Jeremy Pickard Mitch Schumacher Charles Paulauskas Aaron Nahikian Jolene Heryford

Flight dates and times are dependent on contractor availability and weather conditions.

Since safety is of paramount importance, both the Government and the Contractor may cancel a flight without penalty if weather conditions are determined to be unsuitable for flying.

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 25, 2017 + any options exercised iaw

FAR 52.217-8.

FAR 52.216-22 Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 25, 2017 + any options exercised iaw

FAR 52.217-8.

52.217-8 Option to Extend Services (NOV 1999). The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 7 calendar days of the expiration date of the current term of the contract.

52.217-9 Option to Extend the Term of the Contract (MAR 2000).

a. The Government may extend the term of this contract by written notice to the Contractor within 7 calendar days of the expiration of the current term of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended contract shall be considered to include this option clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

52.212-1 Instructions to Offerors (FEB 2012) Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, company quote form, etc.) but must include the following information along with completion of the Schedule of Item information: 1) Company’s complete name, mailing and remittance address; 2) Discounts for prompt payment if applicable; 3) Cage Code; 4) DUNS number; 5) Taxpayer ID number, 6) Offeror must be registered in the Central Contractor Registration (CCR) database as well as having completed the electronic annual representations and certifications (both via the System for Award Management (SAM) website at https://www.sam.gov.

52.212-2 Evaluation – Commercial Items (JAN 1999)

1. The Government intends to make an award to the Offeror whose quotation represents the best value to the Government using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotations or Offers and FAR 13.500 Test Program for Certain Commercial Items.

2. Once quotes are received, the Government reserves the right (but is not obligated) to communicate with offerors to obtain a complete understanding of the quotation.

The Government reserves the right to negotiate individually with offeror selected for award in order to obtain terms and prices most advantageous to the Government. The Government is under no obligation to contact the quoter for additional information if the quoter has submitted incomplete information.

Award may be made to other than the lowest price quote if that quote is determined to provide the best value.

3. The following evaluation criteria will be used to evaluate offers:

a. Company Qualifications. The Government will evaluate the Offeror’s experience in this type of work, safety record and program (see attached summary of accidents) and Past Performance (see attached Past Performance Questionnaire).

b. Support Capability. The Government will evaluate the Offeror’s ability to respond to the Government’s needs by having aircraft available and ready when needed.

c. Aircraft. The Government will evaluate the general condition and special features of the aircraft the Offeror will use under the contract. Quotes should indicate whether aircraft are “carded” by the U.S. Forest Service or the U.S.

Department of the Interior.

d. Pilot Qualifications. The Government will evaluate the qualifications of the pilots proposed to be used under the contract. Quotes should indicate whether individual pilots are “carded” by the U.S. Forest Service or the U.S.

Department of the Interior.

e. Price. The total price based on the Schedule of Items will be used for evaluation of price.

While not intended to be overly burdensome, the Government needs certain information in order to fully assess the Offeror’s qualifications and provide for a proper evaluation.

To assist in evaluation of offers, the following information shall be submitted:

1. Company Qualifications. Attachments 1 is provided for submission of safety record information. The Government reserves the right to contact other government agencies to determine the quality of past performance of the Offeror.

You may also include an additional narrative (limit of 2 double sided pages or 1 single sided page) if you wish to elaborate on the type of experience your company has doing similar work. Experience working for Government Agencies with active aviation safety programs (e.g. U.S. Forest Service and Department of the Interior) will be rated more highly than other types of experience. Experience flying to the U.S. Coast Guard remote radio sites listed in the RFQ will be rated more highly than other types of experience.

2. Support Capability – Limit 1 page. Offerors shall provide information regarding proximity of their base of operations to the Juneau Airport, other obligations (contracts) and flight operations (flight seeing, tourism, other charters) that may impact the availability of aircraft on an as needed basis.

3. Aircraft. Limit 2 double sided or 1 single sided pages. Describe the general the type of helicopters available, the condition of aircraft offered, by FAA registration number (“N” number), any special features of the aircraft and the mechanical condition of the aircraft. Aircraft “carded” by the Forest Service or Department of the Interior will be rated more highly than aircraft not carded.

4. Flight Crews. Limit 2 single sided or 1 double sided pages. For each pilot that will work under the resulting contract, the Offeror shall describe his/her total years as a helicopter pilot, total hours as a helicopter pilot, total hours as a pilot in command, total hours in type aircraft offered during the past 5 years, and pilot accidents and violation during the past 5 years. This section should include a description of each pilot’s experience flying to the locations anticipated in the statement of work. Pilots who are experienced flying to remote, mountaintop locations in Alaska similar to or including those listed in the statement of work is highly desired and will be rated more highly than those with experience flying to other locations. Pilots “carded” by the Forest Service or Department of the Interior will be rated more highly than pilots not carded.

52.212-4 Contract Terms and Conditions – Commercial Items (FEB 2012) applies to this solicitation.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (APR 2012) – (a) The Contractor shall comply with the following Federal Acquisition Regulations clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive Orders applicable to acquisitions of Commercial Items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009)

(2) 52.233-3, Protest After Award (AUG 1996)

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(b) The Contractor shall comply with the Federal Acquisition Regulation clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provision of law or Executive orders applicable to acquisitions of commercial items. The following clauses listed in 52.212-5(b) are incorporated:

52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006);

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013);

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporation (MAY 2011);

52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.219-8 Utilization of Small Business Concerns (Oct 2014) 52.219-14 Limitations on Subcontracting (Dec 1996) 52.219-28 Post Award Small Business Program Representation (APR 2009);

52.222-3 Convict Labor (JUNE 2003);

52.222-21 Prohibition of Segregated Facilities (FEB 1999);

52.222-26 Equal Opportunity (MAR 2007);

52.222-35 Equal Opportunity for Veterans (July 2014);

52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998);

52.222-37 Employment Reports on Veterans (Jul 2014);

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010);

52.222-54 Employment Eligibility Verification (Aug 2013);

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011);

52.225-13 Restriction on Certain Foreign Purchases (JUN 2008);

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (JUL 2003), 52.232-36 Payment by Third Party (MAY 2014).

(c) The Contractor shall comply with the FAR clauses in this paragraph, applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provision of law or Executive orders applicable to acquisitions of commercial items:

52.222-41 Service Contract Act of 1965 (NOV 2007);

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 1989). This statement is for Information Only: It is not a wage determination.

Employee class GS Equivalent Hourly Rate Pilot GS-12 $32.13 + COLA + benefits Co-Pilot GS-11 $26.80 + COLA + benefits Mechanic – Journeyman GS-11 $26.80 + COLA + benefits Mechanic – Junior GS-09 $22.15 + COLA + benefits Mechanic Helper GS-06 $16.30 + COLA + benefits Service Truck Driver GS-5 $14.62 + COLA + benefits

52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (May 2014).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and

(d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items.

Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.

13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C.

4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C.

4212).

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C.

chapter 67).

(x) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xvi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014)(Executive Order 13658).

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

The following items are incorporated into this solicitation by reference: (1) Homeland Security Acquisition Regulation (HSAR) Clause 3052.209-70 Prohibitions on Contracts with Expatriates (DEC 2003); 3052.209-79 Representation By Corporation Regarding a Felony Criminal Violation Under Any Federal or State Law or Unpaid Federal Tax Liability (Feb 2014) (DHS FAR Class Deviation 14-02) Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov or http://dhs.gov/interweb/assetlibrary/DHS_HSAR_DEC_2003.PDF

(2) FAR Clauses: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014);

FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (Dec 2013). Offerors may obtain full text versions electronically at http://www.arnet.gov/far.

(3) COMDTINST (Ombudsman) 4200.14 available at http://cgweb.comdt.uscg.mil/G- CFP/g-cpm/instruction/AGENCY_PROTESTS.htm

Quotes are due no later than 12:00 NOON, Alaska Standard Time on Tuesday, June 10, 2015. Quotes and any questions may be submitted to the Contracting Officer as follows:

Mari Meiners Rescue 21 PRO AK 100 Savikko Road Douglas, AK 99824 mari.k.meiners@uscg.mil

(907) 463-2965