PWSMAA199 Support Vessel for UW survey rev3.pdf

VESSEL TO SUPPORT UNDERWATER SURVEY FOR THE

DEEPWATER HORIZON JOINT INVESTIGATION

PERFORMANCE WORK STATEMENT

1.0 GENERAL.

1.1 SCOPE. The purpose of this contract is to obtain a U.S. flag vessel to support the underwater survey of the Mobile Offshore Drilling Unit (MODU) DEEPWATER HORIZON wreckage in the Gulf of Mexico. The support vessel will transport a Remotely Operated Underwater Vehicle (ROV) and all support equipment and personnel from the port of departure to the site of the wreckage. Once at the site of the wreckage, the support vessel will deploy the ROV, and then will maintain station while the survey is conducted. Since the wreckage is spread out on the ocean floor and ROV movement is limited by the ROV tether length, the support vessel may need to move within a 1-2 mile radius of the wreckage site to provide access to all areas of interest.

The U.S. Navy, Supervisor of Salvage & Diving (SUPSALV) will provide a ROV Project Manager, and two 5-person teams to operate the ROV during round the clock operation (24 hours per day, 7-days a week).

In addition to SUPSALV personnel, up to 7 additional personnel that are associated with the marine casualty investigation will be onboard to monitor the collection and documentation of information, work with the ROV Project Manager to direct survey efforts, and relay relevant findings to personnel ashore. Upon completion of the survey, the support vessel will return to the port of departure.

The Captain of the vessel has the authority to terminate operations or the voyage due to safety concerns, such as heavy weather.

This contract is performance based.

1.2 BACKGROUND. On April 27, 2010, the Department of Homeland Security and the Department of the Interior convened a Coast Guard and Bureau of Ocean Energy Management and Regulation (formerly the Mineral Management Service) Joint Investigation into the marine casualty which resulted in loss of life, pollution and the sinking of the MODU DEEPWATER HORIZON. In order to determine the cause of the explosion, fire and sinking, the Joint Investigation Team needs to examine the sunken MODU wreckage.

Per COMDTINST 16732.1 - Underwater Search, Discovery, Inspection and Salvage in Marine Casualty Investigations, the Coast Guard has determined that surveying the wreckage is warranted, and that a Remotely Operated Underwater Vehicle (ROV) is the best option for conducting the underwater survey.

Furthermore, the Coast Guard has determined that the capability U.S. Navy, Supervisor of Salvage & Diving (SUPSALV) is the best option for this operation. However, SUPSALV has requested that the Coast Guard provide a 70-80 meter vessel with dynamic positioning (DP-2) capability to support this operation. Since the Coast Guard does not have a vessel suitable for this operation, SUPSALV recommended charter or hire of a commercial Offshore Supply Vessel for this operation.

1.3 CONTRACTOR PERSONNEL.

1.3.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this contract. The Project Manager is further designated as Key by the Government (see PWS 1.4).

1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Technical Representative. It is anticipated that the Project Manager shall be one of

1 of 7 HSCG23-10-R-MAA199 the senior level employees provided by the Contractor for this work effort. The name of Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior acknowledgement from the Contracting Officer.

1.3.1.2 The Project Manager shall be available to the COTR via telephone between the hours of 0800 and 1700 ET, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

1.3.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this contract. All Contractor employees supporting this contract shall also be citizens of the United States.

1.3.3 Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.3.3.1 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.3.4 Employee Conduct. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security or the

USCG.

1.3.5 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any contract awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.3.6 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.4 KEY PERSONNEL.

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without acknowledgment from the Contracting Officer. The Government may designate additional Contractor personnel as Key at the time of award.

1.5 SECURITY.

Contractor access to unclassified, but Security Sensitive Information may be required under this contract.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

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1.6 PERIOD OF PERFORMANCE.

The period of performance for this contract is the August/September 2010 timeframe. Once the ROV is shipped to the port of departure, the estimated time for the operation is 14 days. This period may expand or contract based on weather conditions on scene, and access (or lack thereof) to the wreckage site.

The vessel platform provided for contract performance of the underwater investigation can be expected to be required for use for a period not less than two weeks and may be required up to four weeks. Once the underwater survey is complete the vessel platform will return to port and be released from further contract performance.

1.7 PLACE OF PERFORMANCE.

The primary place of performance will be in the Gulf of Mexico in approximate position:

28.74° North, 88.36° West.

The port of departure for this operation will be in the Gulf Coast Region. The exact location will be determined once the service provider has been selected.

1.8 HOURS OF OPERATION.

Contractor employees shall generally perform all work between the hours of 0800 and 1600 ET, Monday through Friday (except Federal holidays). However, once the support vessel is underway Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this contract.

1.9 TRAVEL.

Contractor travel is not required to support this contract.

1.10 KICK-OFF MEETING.

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COTR NLT 15 business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's project plan. The Kick-Off Meeting will be held at the Government’s facility or by phone conference.

1.11 PROJECT PLAN.

The Contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COTR not later than 15 business days after the Kick-Off Meeting.

1.12 STATUS REPORTS.

The Project Manager shall provide a weekly progress report to the Contracting Officer and COTR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous 7-day period.

1.13 STATUS MEETINGS.

The Project Manager shall be responsible for keeping the COTR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with USCG objectives. At minimum, the Project Manager shall review the status and results of Contractor performance with the COTR on a weekly basis by telephone.

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1.14 GENERAL REPORT REQUIREMENTS.

No reports are required to be submitted by the Contractor.

1.15 PERFORMANCE REQUIREMENTS SUMMARY.

This contract includes a Performance Requirements Summary (PRS). In general, the PRS sets forth the expected outcomes (objectives) of the contract, the service(s) required of the Contractor to achieve the objectives, a performance standard per outcome, and a plan for a reduction in payment in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any clause for inspection of services.

1.16 INTELLECTUAL PROPERTY.

All documentation, photography and electronic data and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period.

1.17 PROTECTION OF INFORMATION.

Contractor access to information protected under the Privacy Act is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

1.18 SECTION 508 COMPLIANCE.

Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities, unless it would pose an undue burden to do so. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. For additional information, please refer to FAR 39.2 or http://www.section508.gov.

2.0 GOVERNMENT TERMS & DEFINITIONS.

2.1 COTR – Contracting Officer’s Technical Representative

2.2 DHS − Department of Homeland Security

2.3 KO – Contracting Officer

2.4 ROV – Remotely operated underwater vehicle

2.5 USCG − United States Coast Guard

2.6 USN SUPSALV – U.S. Navy, Supervisor of Salvage & Diving

2.7 Dynamic Positioning – Dynamic Positioning (DP) can be described as an integration of a number of shipboard systems to obtain the ability of accurate maneuverability. A DP system automatically controls a vessel's position and heading exclusively by means of active thrust. DP-2 refers to a vessel with a DP system that meets or exceeds the standards for an "Equipment Class 2" rating as defined in Maritime Safety Committee Circular Number 645 (MSC/Circ.645) produced by the International Maritime Organization <http://www.imo.org/includes/blastDataOnly.asp/data_id=10015/MSCcirc645.pdf> .

3.0 GOVERNMENT FURNISHED PROPERTY.

USN SUPSALV will furnish an ROV with a 10,000 foot tether and tether winch. In addition, they will provide three 20-foot Conex Containers which house the operating station, maintenance and repair equipment, and all other support equipment for the ROV.

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4.0 CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Property specified in the PWS, Section

3.0 and 5.0.

5.0 REQUIREMENTS.

5.1 Loading and Unloading of Equipment. The Contractor shall provide personnel and lifting equipment to assist USN SUPSALV with the loading and unloading of the ROV and support equipment on to the vessel at the port of departure.

5.2 Vessel Requirements. The Contractor shall provide a 70-80 meter vessel with a dynamic positioning system with Equipment Class 2 or higher rating, deck space to accommodate the ROV and support equipment, deck crane to assist with deployment of the ROV and accommodations for approximately 18-persons beyond the required crew complement. The vessel must also have video capability to transmit or stream the live video feed from the ROV to a small work space onboard the vessel that can accommodate 6 persons. In addition, the vessel must have sufficient email capability or internet connectivity so that images and video clips of the survey can be transmitted to personnel onshore.

5.2.1 The Contractor shall provide a crew to operate their vessel.

5.3 Transportation. The vessel will transport the ROV, support equipment, and approximately 18 persons to/from the site of the wreckage. While the underwater survey is being conducted, the support vessel will maintain station as directed by the ROV Project Manager or his representative. It is estimated that the transit to the site of the wreckage, the underwater survey, and return transit will take 14 days. However, the length of operation will be dependent upon weather and ease of access to the sunken MODU, as discussed in Section 1.6.

5.4 Accommodations. While the vessel is at sea, the Contractor shall provide accommodations and meals for approximately 18 persons that will be involved in the underwater survey. Accommodations shall include beds, linen, as well as bathing and laundry facilities. 3 meals a day will be provided for the additional 18 persons and arrangements shall be made to provide meals to personnel that will be working through the night. Separate berthing is required for females and males. Operations will take place 24 hours a day until the survey is complete.

5.5 Federal Regulations. The Contractor shall comply with all applicable Federal Regulations for requirements under this section.

6.0 REFERENCES.

6.1 Joint DOI/DHS Statement of Principles and Convening Order for the DEEPWATER HORIZON Marine Casualty Investigation.

6.2 COMDTINST 16732.1 Underwater, Search, Discovery, Inspection & Salvage in Marine Casualty Investigations. (FOUO).

Note: PWS 7.0 begins on the next page.

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7.0 DELIVERABLES.

The Contractor shall consider items in BOLD as having mandatory due dates. Items noted as “COTR Checkpoints” are deliverables or events that must be reviewed and approved by the COTR prior to proceeding to next deliverable or event in this PWS.

ITEM PWS DELIVERABLE / EVENT DUE BY

1 1.10 Kick-Off Meeting

NLT 14 days after award

3 1.10;

1.11 Final Contractor Project Plan

NLT 14 days after Kick-off Meeting

4 1.12 Progress Reports

Weekly

5 5.1 Loading of equipment onto the support vessel.

Within 24 hours of delivery of equipment to port of departure.

6 5.2, 5.3, 5.4

Transit to/from site of wreckage, and support of underwater survey.

NLT September 30, 2010.

Expect to conduct operation in August/September timeframe; however, exact date of the survey will be dependent on response operations and the weather.

Length of operation will be dependent upon weather, and ease of access to the sunken

MODU.

7 5.1 Unloading of equipment from the support vessel. Within 24 hours of return to port.

Note: PWS 8.0 begins on the next page.

8.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The PRS table below reflects the deliverables considered by the Coast Guard to be most important for the successful performance of this contract. This includes the expected standards of performance and planned reductions for not meeting those standards. The Government will establish a Quality Assurance Surveillance plan that is not part of this contract in order to monitor performance requirements summary items described in the table below.

SUPPORT VESSEL FOR UNDERWATER SURVEY OF DEEPWATER HORIZON WRECKAGE

Objectives Required Service Performance Standard Incentives

1. High Quality Services and Deliverables

All equipment and services produced by Contractor shall be well designed, clearly written and expertly provided.

Equipment and services meet the requirements established in PWS 5.0.

When any report is determined to be unacceptable to the Contracting Officer Technical Representative and cannot be resolved to the satisfaction of the Government, it will result in corrective action as determined appropriate by the Contracting Officer in consultation with the Contracting Officer Technical Representative. The range of possible actions includes re-performance of work, withholding payment, renegotiating the schedule in conjunction with appropriate consideration, and partial or total Termination for Convenience or Termination for Default.

2. On time deliverables.

The Contractor shall be responsible for delivering equipment and services in accordance the schedule outlined in this task order (PWS 5. 0)

No deliverable is more than one business day overdue (unless Government causes delay)

When any report is determined to be unacceptable to the Contracting Officer Technical Representative and cannot be resolved to the satisfaction of the Government, it will result in corrective action as determined appropriate by the Contracting Officer in consultation with the Contracting Officer Technical Representative. The range of possible actions includes re-performance of work, withholding payment, renegotiating the schedule in conjunction with appropriate consideration, and partial or total Termination for Convenience or Termination for Default.

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