CT Amendment 3.pdf

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HSCEE1-08-R-00001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Philadelphia PA 19106 Attn: Bethany McLaughlin

ICE/FPS/EAST CCG

701 Market Street, Suite 4200 Ofc of Acquisition Management - FPS Immigration and Customs Enforcement ICE/FPS/East CCG/Region 1

Philadelphia PA 19106 701 Market Street, Suite 4200

ICE/FPS/EAST CCG

Office of Acquisition Management Federal Protective Service Immigration and Customs Enforcement ICE/FPS/East CCG/Region 1

03/06/2008000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODEAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/06/2008

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. Previously distributed Pricing Schedule (pages 4 through 6 of original RFP), and all references thereto, is hereby deleted and replaced with the attached Pricing Schedule, pages 2 through 4 of this Amendment.

2. All other terms and conditions as previously established remain the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

PART I - The Schedule

01. DESCRIPTION OF SERVICES

The Contractor shall furnish professional security services, defined by this solicitation as armed guard services and related duties, at federally owned and leased facilities protected by the Federal Protective Service in the State of Connecticut. In furnishing these services, the Contractor shall provide all necessary management, supervision, personnel, materials, supplies and equipment except as otherwise indicated, and shall plan, schedule, coordinate and ensure effective performance of, and conformance to, all aspects of the work statement contained herein.

Please e-mail bethany.mclaughlin@dhs.gov for a copy of the Post Exhibit - Attachment I (see below) and any questions related to this solicitation.

The following fixed rates, inclusive of all indirect costs, G&A, material handling, and profit, shall apply for payment purposes for the Prime Contractor for the duration of the contract.

Offerors shall include sufficient costs for all expenses, including performing the administrative contract management functions identified in the statement of work, any applicable insurance, report preparation, salaries, supervision costs, overhead and profit in the fixed labor unit price costs.

BASIC SERVICES

Base Ordering Period (estimated July 1, 2008- June 30, 2009):

CLIN Description Qty Unit of Issue Rate Est. Total Amount

0001 Guard II Armed 77,100 HR $__________ $______________

0002 Guard II Unarmed 35,400 HR $__________ $______________

0003 Armed Temporary 750 HR $__________ $______________ Additional Services

0004 Unarmed Temporary 750 HR $__________ $______________ Additional Services

Base Ordering Total $________________

Option I Ordering Period (estimated July 1, 2009- June 30, 2010):

0005 Guard II Armed 77,100 HR $__________ $______________

0006 Guard II Unarmed 35,400 HR $__________ $______________

0007 Temporary Additional Services 750 HR $__________ $______________

0008 Unarmed Temporary 750 HR $__________ $______________

Option I Ordering Total $________________

Option II Ordering Period (estimated July 1, 2010- June 30, 2011):

0009 Guard II Armed 77,100 HR $__________ $______________

0010 Guard II Unarmed 35,400 HR $__________ $______________

0011 Temporary Additional Services 750 HR $__________ $______________

0012 Unarmed Temporary 750 HR $__________ $______________

Option II Ordering Total $________________

Option III Ordering Period (estimated July 1, 2011- June 30, 2012):

0013 Guard II Armed 77,100 HR $__________ $______________

0014 Guard II Unarmed 35,400 HR $__________ $______________

0015 Temporary Additional Services 750 HR $__________ $______________

0016 Unarmed Temporary 750 HR $__________ $______________

Option III Ordering Total $________________

Option IV Ordering Period (estimated July 1, 2011- June 30, 2012):

0017 Guard II Armed 77,100 HR $__________ $______________

0018 Guard II Unarmed 35,400 HR $__________ $______________

0019 Temporary Additional Services 750 HR $__________ $______________

0020 Unarmed Temporary 750 HR $__________ $______________

Option III Ordering Total $________________

Grand Total = Base Year Total + Option Year I Total + Option Year II Total + Option Year III Total + OptionYear IV Total. This is the Evaluated Price.

Grand Total $_____________________

Schedule Notes:

This is an indefinite quantity; indefinite delivery type contract being conducted under a competitive small business set aside acquisition utilizing FAR 12 procedures. The Government will issue fixed price task orders from the contract based on the information contained within each ordering period. The hours identified above are for productive hours only and represent the maximum number of hours that the Government may order within that given period. Task orders will be issued based on the information contained within the post exhibits (see Attachment I-requested by e-mailing bethany.mclaughlin@dhs.gov) which includes the post description, number of posts, post coverage times, clearance level, armed or unarmed post, relief required, etc.

Minimum and Maximum Quantities:

Technical Questions and Answers

HSCEE1-08-R-00001

Amendment 000003

1. Question: The CBAs indicate that a shift differential of $0.30/hour is paid to personnel who work between 1400-2200 and $0.40/hour extra for work between 2200-0600. However, does this mean that anyone who works after 1400 is entitled to the shift differential or is it only for those who are normally scheduled to work between these hours?

Answer: Pay is a matter between the employer and the bargaining unit representative. Shift differential must be provided in accordance with the ruling CBA (if applicable), SCA (if applicable), Department of Labor (DOL) Regulations, state, and local labor requirements.

2. Question: In reviewing the documents posted in Amendment 0001, the Government provided some information on the existing workforce for the current contractor. In adding up the total number of personnel listed, strictly from a headcount perspective, there are eighty-eight (88) individuals identified. For the subject RFP, the total number of personnel required, not taking into account a number of factor what would affect the headcount to some degree, the number of personnel required to meet the hours detailed is about fifty (50). Could the Government please provide:

1. Confirmation that all of the individuals provided with the Amendment 0001 are indeed working the same scope of effort envisioned with this solicitation? And

Answer: The seniority list shows the personnel employed by the current contractor. The offeror is responsible for calculating and determining personnel needs in order ensure successful performance of all requirements identified in the RFP. Please refer to Pricing Schedule, Description of Services.

2. An explanation for the apparent discrepancy between the eighty-eight (88) personnel listed and the approximately fifty (50) personnel indicated by the RFP’s deliverable hours on an annual basis?

Answer: Please see first answer of Question # 2, directly above.

3. Question: Reference page 141 of RFP and question/answer 11 of Amendment 0002 - Page 141 contains the following statement: "NOTE:

Contractors are instructed to contact Bethany McLaughlin via email or telephone at (215)521-2269 within one business day of submitting a proposal to confirm Government receipt of a proposal package. Due to email and server limitations, please limit the size of each email to no more than 1 MB." The response to Question #11 in Amendment 0002 states: "Answer: Please submit hard copies of your proposals, in accordance with the instructions in the solicitation." Should offerors submit both hard copies and electronic copies of both volumes or just the hard copies?

Answer: Offerors should submit hard copies, in accordance with the instructions in the solicitation. The email size limitation refers to any correspondence between offeror and contracting specialist, such as the email confirming receipt of proposals.

4. Question: Reference page 1 (Question #1/Response) of Amendment 0002 - The response to Question #1 of Amendment 0002 states: "Answer: Yes, the 12 page limit is correct. The RFP states “Excluding cover pages, past performance forms and questionnaires, the technical quote is limited to twelve pages with at least 12pt font and 1” margins. Pages beyond the page limitations will not be evaluated.” For this acquisition, the narrative of one page or less for the Past Project Form is considered part of the form and is therefore excluded from the twelve page count. Past performance questionnaires are also not part of the page count. Any additional attachments will not be considered, or reviewed as part of the evaluation process." To clarify, the information included in the top of the Past Project Form (Offeror, Customer, etc.) as well as the narrative of one page or less are excluded from the page limit, not just the narrative. Is that correct?

Answer: The past project form and the narrative are excluded from the 12-page limit.

5. Question: Reference page 143 of the RFP - line 7 of "(4) Page Limitations" contains the following statement: "The one exception to the font size requirement shown above is that the "relevant past experience and past performance information forms" may be completed with a point size of 10 or greater." Please confirm that 10 pitch can be used for the form information as well as the supporting narrative text for each Past Project Form.

Answer: 10-point font can be used for past experience/past project information as well as the supporting narrative text for each Past Project Form. However, it should also be noted that these forms and their corresponding narratives are not included in the twelve page proposal limitation.

6. Question: Reference page 145 of the RFP - line 1 of the instructions labeled "(2) Volume II - Price" contains the following statement: "Volume II shall include the completed solicitation documents and pricing pages." Please identify the specific solicitation documents to be included. Does this include the Scanned Post documents? Since the documents are in PDF format, what requirements does the Government expect since the document cannot be modified (as a protected PDF file)?

Answer: For Volume II, Price Proposal, offeror is required to submit a signed page 1 of the 1449, a signed copy of each amendment, and the Representations and Certifications found in part IV. A specific format for pricing is not required;

however the pricing and corresponding documents should be submitted in accordance with hours set forth in pages 2 through 4 of this Amendment. Refer to Instructions, I. General, pages 141 and 142; Section II, (4), page 143; and Section III, (2), pages 145 and 146 for a thorough description of required price proposal content and any additional requirements.

7. Question: Reference Pages 1 to 3 and pages 4 to 6 - Pages 1 - 3 are pages 1 and continuation pages for the SF1449 that contains the Item Numbers absent the quantities. Pages 4 to 6 include the same pricing information but have the Quantities inserted. Which of these two should the offeror complete and include in its proposal?

Answer: Offeror should submit pricing in accordance with pages 2 through 4 of this Amendment.

8. Question: No specific reference - If an offeror submits an overall, one page transmittal letter that introduces the proposal package, is this counted against the 12 page limit of the proposal, assuming that the letter does not include the information specifically requested in the Technical response?

Answer: Please refer to Requirements for Proposal Content, and submit proposals in accordance with requirements and limitations as stated therein.

9. Question: The hours Listed in Schedule “B” BASIC SERVICES do not match The Post assignment and post hours chart, from AMD002 dated 3/6/2008, that was provided in response to a previous asked question(15). Your response to question 15 stated “The hours listed in Schedule “B” are the Governments estimate of maximum hours.” The Government is estimating 2, 343 less that the customer’s request for post hours. Please verify the Schedule “B” hours and reissue Schedule “B” if the house need to be increased.

Answer: Please see this Amendment # 1 for updated Pricing Schedule.