01.05_Solicitation_final.pdf

HSCEDM-16-Q-00014 Fuel Dispensing Contract

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

(ii) HSCEDM-16-R-00010 will be issued as a request for proposal (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89.

(iv)This procurement is unrestricted. The North American Industry Classification System (NAICS) code is 424710 and the small business size standard 100 employees

(v) A list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable) are included in the attached Statement of Work.

(vi)A description of the services to be provided is included in the attached Statement of Work

(SOW)

(vii) This contract may be utilized in Continental United States (CONUS), Puerto Rico and the US Virgin Islands and other commonwealth areas (Guam, US Marshall Islands).

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial and 52.212-2, Evaluation -- Commercial Items.

(ix) This is a best value procurement using trade-offs. The Government will make an award to the offeror whose proposal represents the best value to the Government, price and other factors considered. The factors listed below will be evaluated to determine the proposal with the best value to the Government. Offers will be evaluated on the basis of strengths, weaknesses, and risks.

The relative importance of the factors will be weighted as follows: Factor Weighting: Technical Factor 1-Technical Capability is significantly more important than Technical Factor 2-Past Performance. Factors 1 & 2 when combined are significantly more important than Price.

(x) Offerors should include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, to include clauses 52.203-6,Restrictions on Subcontractor Sales to the Government, with Alternate I; Limitations on Subcontracting; 52.222- 3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-

21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-41, Service Contract Labor Standards ; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer- System for Award Management. 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. HSAR 3052.216-70

(xiii) The additional contract requirements are included in the attached SOW.

(xiv) The order is unrated according to Defense Priorities and Allocations System (DPAS).

(xv) Proposals are due electronically no later than September 7, 2016 at 3:00 PM EST to William.Quigley@ice.dhs.gov . It is the responsibility of the vendor to ensure that their proposal has been received. It is recommended that a separate email or phone call is made to ensure that the proposals have been received.

(xvi) Offers must be valid for a minimum of 30 days (90 days preferred). Electronic quotes will be accepted at William.Quigley@ice.dhs.gov. All prospective offerors interested in submitting a quote must include company name, mailing address, point of contact, phone number, e-mail address, and business status.

The deadline for questions to be submitted is close of business September 1, 2016.

mailto:William.Quigley@ice.dhs.gov

HSCEDM-16-R-00010

FUEL SUPPORT SERVICES

For

U.S. Department of Homeland Security

Immigration and Customs Enforcement

Homeland Security Investigations

Office of Intelligence

National Emergency Management Division

STATEMENT OF WORK

(SOW)

August 28, 2016

Background

U. S. Immigration & Customs Enforcement (ICE), Homeland Security Investigations (HSI), Office of Intelligence (INTEL), National Emergency Management Division (NEMD) is the emergency management unit that serves as the ICE lead for continuity operations and crisis management. Presidential Policy Directive 8 (PPD-8) delineates that the emergency management partners will prepare for the threats and hazards that pose the greatest risk to the security of the United States to enhance national security and resiliency. As such, ICE must have the ability to perform its Mission Essential Functions under any and all conditions as required by Homeland Security Presidential Directive 20 and Federal Continuity Directive 1. In addition to Mission Essential Functions, ICE provides law enforcement support to state, local, tribal and territorial entities through mission assignments requested by the Federal Emergency Management Agency (FEMA) under the “Public Safety and Security” requirements detailed in the National Response Framework, Emergency Support Function (ESF-13) and funded by the Stafford Act.

One of the cornerstone capabilities that must be in place for ICE to effectively, and successfully continue its Mission Essential Functions and support activities during a significant event is the ability of ICE to power its fleet of vehicles, facilities, generators, and other miscellaneous equipment. Currently, ICE has no internal ability to store fuel to operate its fleet of vehicles, facilities, generators, and other miscellaneous equipment if/when retail fuel services are non-operational or unable to provide fuel during a significant event. As a result, ICE must rely on a fuel support contract during response operations.

1.0 Objectives

The contractor will supply fuel, utilizing mobile truck(s) and/or fuel tank(s), capable of transporting and dispensing fuel, in a retail manner, to ground vehicles, facilities, generators, and miscellaneous equipment as deemed necessary by ICE.

2.0 Authorized Officials

The contractor will be responsible to supply fuel to vehicles, facilities, generators, and miscellaneous equipment identified by the ICE Contracting Officer’s Representative (COR), or another ICE employee delegated in writing by the Contracting Officer (CO).

3.0 Requirements

The contractor will provide all management, licenses (various states), insurance ($10 million minimum), supervision, personnel, supplies, materiel and equipment necessary to provide fuel, in a retail manner (dispensing), to ground vehicles, facilities, generators, and miscellaneous equipment as deemed necessary by ICE. This service contract shall be available 24 hours-a-day, 7 days-a-week, 365 days-a-year (24/7/365) to include all holidays and government closures.

Once notified of the need for service, this emergency support contract must be in place, as directed by ICE, within 24-48 hours. The contractor will continue service until notified by ICE to discontinue.

3.1 Request for Service

If service is needed, a designated ICE official will submit a request through email, followed with telephonic confirmation to the contractor’s 24 hour support line. The request will include:

Address of Location or GPS location where fuel is needed Point of Contact (POC) at Pick Up Location and Destination Quantity and Type of Fuel Required in 500 gallon increments up to 3,500 gallons Confirmation of the Method of Payment. The method of payment will be funding obligated on this contract. However, the p-card may be utilized in an emergency.

Date and time required

Once the request has been submitted, the contractor shall provide an offer within 1-4 hours.

Once ICE accepts the service offer the contractor will provide 24/7/365 service until notified by ICE to discontinue. Additional requests will be made through the same process if fuel volume drops below 25% of initially requested capacity. The vendor will be responsible for tracking the fuel volume.

4.0 Supply Specifications

The contractor will supply fuel, utilizing mobile fuel truck(s) and/or fuel tank(s) capable of transporting and dispensing fuel, in a retail manner, to ground vehicles, generators, facilities, and miscellaneous equipment as deemed necessary by ICE.

4.1 Fuel

Number 2 Diesel Fuel and/or Gasoline (87 Octane) unless otherwise specified in the Request for Service.

4.2 Storage

Fuel will be stored in mobile fuel truck(s) and/or fuel tank(s), capable of transporting and dispensing fuel, in a retail manner, to ground vehicles, facilities, generators and miscellaneous equipment as deemed necessary by ICE.

4.3 Delivery

The contractor will provide the fuel to the location listed on the request within 24-48 hours.

Upon arrival, the contractor will make contact with the delegated ICE representative to receive specific/additional instructions. The delegated ICE representative may task the contractor to move the fueling assets up to an additional 250 miles, if needed. If additional fuel is requested, the contractor will provide the fuel from the nearest supply point within 12 hours.

The contractor will be responsible for complying with all applicable Federal Safety Standards, the American National Standards and State Safety Regulations including environmental and HAZMAT laws and regulations required for the transportation and dispensing of petroleum products. The contractor will also be responsible for all insurance, mitigation, spill kits, management, supervision, personnel, supplies, material and equipment to contain and clean, at their cost, all spills, accidents, and repairs associated with all refueling efforts including dispensing and transporting of fuel.

5.0 Quality Control

The contractor shall establish and maintain a complete Quality Control Plan to ensure the services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. ICE reserves the right to perform inspections on the services provided to the extent deemed necessary to protect the government’s interests. At a minimum, the contractor shall address or maintain the following information in the Quality Control Plan:

Ability to acquire and deliver fuel during both non-emergency and emergency situations Time and quantity of fuel dispensed Time of dispensing Receiving vehicle [by description/model and a license plate number or other unique marking] Tasking order authorizing the transaction Location of dispensing Signature of the custodian or the individual receiving fuel. Signature should be from the

ICE employee operating the vehicle unless otherwise allowable.

Changes in location authorized by the COR or delegate

6.0 Personnel Requirements

Contract personnel shall be available 24/7/365 to include all holidays and government closures.

In addition, contract personnel shall be self-sufficient in terms of food, water, fuel, and lodging.

Personnel should be prepared to work for three (3) consecutive days without resupply in a disaster environment if necessary.

Contract personnel must also possess a valid commercial driver’s license, with appropriate endorsements vehicle registration, insurance and be HazMat certified to drive fuel trucks.

The contractor shall not employ persons on this award if such employees are identified to the contractor by the client representative as a potential threat to health, safety, security, general well-being, or operational mission. In the event that work, or staging on a Department of Defense, or other Federal Facility is necessary, the contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive – 12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

7.0 Testing

Due to the importance of this contract in emergency response, the Government reserves the right to periodically test the ability of the contractor to obtain and deliver fuel dispensing services to the locations specified in the SOW. Tests will be allowed up to 1 successful test per quarter and no more than 3 successful tests annually. The testing will primarily consist of two methods. One method will require delivery of fuel and dispensing services and the other will be a table top exercise where the fuel will not be required to be delivered.

The first method will be an actual delivery of fuel and dispensing services to a location specified by ICE. The Government requester will ensure that the point of contact is aware that the request is being made for testing purposes, however the vendor should respond as though it was an actual emergency. Upon successful delivery, the Government will pay for these services in accordance with the rates specified in the contract. The awarded vendor is required to perform the services in accordance with the terms and conditions outlined in the contract.

The second method will consist of a service request through the standard methods outlined in the contract. The Government requester will ensure that the point of contact is aware that the request is being made for testing purposes, however the vendor should respond as though it was an actual emergency. The response from the awarded vendor will consist of either a written or verbal response, whichever is deemed appropriate by the requestor. The vendor will not need to deliver the fuel dispensing services with this type of request.

The Government reserves the right to re-test using either method if any tests are determined to be less than fully successful.Special Notes to Offerors:

1. This solicitation is not a contract, a promise to contract, or a commitment of any kind. The Government does not intend to pay for the information solicited, or reimburse the offeror for any costs incurred in the preparation of, or the submission of any response to this solicitation or in making necessary studies or designs for the preparation thereof, including attendance at any pre-solicitation conference.

2. All documents to include amendments, if issued, will be posted on the Federal Business Opportunities Website (FedBizOpps). The website is www.fbo.gov. No hard copy, facsimile or emailed copies of the solicitation, or amendments (if issued), will be provided. Offerors are encouraged to continue to monitor the FedBizOps website for amendments or change notices. If an amendment is issued, offerors shall submit a copy of the amendment, dated and signed with their proposal package

3. The Government reserves the right to award on initial offers without discussion if considered to be in the best interest of the Government. All offerors should submit their best cost and technical proposal in their initial submission.

4. When evaluating an offeror’s capability to perform the prospective contract, ICE will also consider compliance with these instructions. ICE will consider an offeror’s noncompliance with these instructions, or any attempt to evade the requirements imposed by these instructions, as indicative of conduct ICE may expect from the offeror during contract performance. ICE reserves the right to treat noncompliance with these instructions as a risk, and may treat such risk as grounds to eliminate any vendor from award consideration.

5. ICE may elect to award a single awardee or multiple awardees under this solicitation. ICE may also award a prime contract (with or without a retainer) and a secondary contract (with or without a retainer).

6. Any communications regarding this Solicitation shall be directed to:

William Quigley, Contracting Officer, at telephone (202)732-2120 or William.Quigley@ice.dhs.gov.

7. The Government contemplates award of a fixed price economic price adjustment contract resulting from this solicitation.

Submittal Instructions:

All electronic files should be labeled with the Offeror’s name, solicitation number, submission date and the words “Source Selection Sensitive”.

The Government is only accepting electronic submittals in response to this requirement. In order to be considered for this requirement. All proposals must be submitted to William Quigley at William.Quigley@ice.dhs.gov prior to the due date and time specified on the cover page. The Offeror is encouraged to send a follow up email or a telephone call to William Quigley 202-732- 2120, to confirm receipt of submittal.

a. Format. The submission shall be clearly indexed and logically assembled. Each section shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page.

NOTE: Please submit a signed and dated cover letter with your proposal addressed to Mr. William Quigley with your company’s contact information. A Table of Contents should be included. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies to all sections. Times New Roman fonts is suggested. Double sided pages shall count as two pages.

b. Page Count. The page count is as follows:

Proposal Part Page Count

Section I – Technical NTE 15 pages, excluding covers, resumes, title pages, executive summaries, table of contents, and subcontract agreements (if any).

Section II – Past Performance NTE 5 pages per reference, excluding covers, title pages, executive summaries, and table of contents.

Section III – Price No Page Limitation. Equipment list

Factor 1 –TECHNICAL APPROACH: The offeror must submit information to demonstrate that the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the solicitation and whether the offeror’s methods and approach to meeting the solicitation requirements provide the Government with a high level of confidence of successful completion. No pricing information is to be provided in the Technical Proposal.

Technical Submittal. The vendor shall provide a description of its services that addresses:

a. Demonstrated Compliance with SOW and the deliverables.

b. Quality Control Plan The contractor's Quality Control Plan shall ensure that products and services are completed in accordance with applicable Government regulations and instructions, and meet specified acceptable levels of quality, subject to government approval. The operation of the Quality Control Program must be described in a written plan.

The offerors Quality Control Plan (OCP) should describe the methods it will use to review its performance to ensure it conforms to the performance requirements. The offeror’s QCP should include methods that ensure and demonstrate its compliance with the performance requirements.

SECTION II- PAST PERFORMANCE: The Offeror shall identify contracts, which it has recently performed or completed (within 10 years from the closing date of the solicitation) or is currently performing, that are similar in nature and scope to this contract. The Offeror shall provide the following information with respect to each of these contracts:

a. Contract number, contract type and dollar value;

b. Date of contract award and period of performance;

c. Name, address, telephone number and e-mail of all applicable contract points of contact;

and

d. Brief description of contract work, scope, and responsibilities;

The Government may contact all persons listed as points of contact for each contract. The description for each contract shall not exceed ten (10) pages in total. Contracts listed may include those entered into with Government agencies or the private sector. The Government will evaluate the relevance and breadth of the offeror’s experience, the quality of the offeror’s past performance, and a demonstrated ability to effectively utilize resources. The Government is seeking to determine how well the contractor performed on projects of similar dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror. Any information obtained may be used for both the responsibility determination and the best value decision. Offerors are also advised that only relevant experience will be evaluated for the purposes of past performance; however, the absence of past performance data will be rated neither favorably nor unfavorably (i.e., neutral). For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. This section shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

a. Contractor/Subcontractor place of performance and DUNS Number. If the work was performed as Subcontractor, also provide the name of the prime contractor and a point of contact (POC) within the prime contractor organization (name, current address, e-mail address, telephone and fax numbers).

b. Government contracting activity to include current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers

c. Government’s technical representative/COR to include current e-mail address, telephone and fax numbers.

d. Government contract administration activity and the Administrative Contracting Officer's name, current e-mail address, telephone and fax numbers.

e. Contract Number. In the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

f. Contract Type (i.e., Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (i.e., Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

g. Awarded price.

h. Final or projected final price.

i. Original delivery schedule, including dates of start and completion of work.

j. Final or projected final delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Technical Evaluation This is a best value procurement using trade-offs. The Government will make an award to the offeror whose proposal represents the best value to the Government, price and other factors considered. The factors listed below will be evaluated to determine the proposal with the best value to the Government. Offers will be evaluated on the basis of strengths, weaknesses, and risks.

The relative importance of the factors will be weighted as follows: Factor Weighting: Technical Factor 1-Technical Capability is significantly more important than Technical Factor 2-Past Performance. Factors 1 & 2 when combined are significantly more important than Price.

TECHNICAL EVALUATION FACTORS

The factors listed below will be evaluated to determine the offer with the best value to the Government. The Government will evaluate the degree the offeror’s technical proposal(s) demonstrates its ability to provide the services necessary to meet ICE in meeting its operational requirements (See Section C-Statement of Work). The contractor must demonstrate its capability to perform in the following areas:

1) Demonstrated Compliance with SOW and the deliverables.

a. Demonstrated ability to acquire fuel in a disaster

b. Compliance with all required insurance ($10 million in coverage), licenses, certifications, and health and safety standards such as OSHA and HAZMAT.

c. List of all state licenses.

d. A proposed plan to provide 24/7 service, including self-sufficiency in terms of food, water, fuel, and lodging for vendor personnel and ability to work for three

(3) consecutive days without resupply in a disaster environment.

2) Quality Control Plan

a. Overall plan to ensure that a comprehensive program of inspections and monitoring actions are developed and implemented under the resultant award.

b. A proposed mitigation strategy should a spill or accident occur.

c. Methods the offeror will use that ensure and demonstrate its compliance with the performance requirements.

d. Consequences if the vendor is unable to obtain fuel during an emergency (such as a return of the retainer fee).

Once approved, Plans submitted in the Technical Response will be incorporated in the resultant award and may be modified in accordance with the SOW.

3) Retainer fee-

a. Description of services included with the retainer fee.

b. Situations where the retainer fee would be waived (i.e. ICE purchases a minimum about of fuel).

In order to receive the maximum rating, offerors should submit material to address their capabilities in above areas.

FACTOR 2 – Past Performance

The Past Performance Factor evaluation will assess the relevance and quality of the offeror’s past performance. The Government is seeking to determine whether the offeror has experience that will enhance its technical capability to perform and whether the offerors consistently delivers quality services in a timely and cost effective manner. In evaluating past performance, ICE will take into consideration the relevant experience and past performance assessments from the offeror’s references from contracts completed or in-process over the last ten (10) years from the closing date of the solicitation. However, ICE reserves the right to use relevant past performance information it obtains through other sources (e.g., interviews with previous clients/customers of the contractor and/or other agency databases, etc.). The assessment will include the following areas:

o Relevance of Experience –Review will include past work relating to requirements as specified in the SOW and will be based on the offeror’s performance on those requirements. Review will include assessment of the potential for successful performance on this contract. Relevance will be determined based on the similarity in complexity and similarity regarding the size of the past performance references provided, however, the Government reserves the right to consider smaller size projects that cover essentially equivalent requirements, as proportionally relevant for evaluation purposes.

o Quality of Services - The offeror's record of providing high quality services (e.g., customer service, timeliness and flexibility) in performing similar requirements particularly as demonstrated by the customer feedback will be reviewed.

Factor 3-Pricing The contract type for this requirement will be Fixed-price with economic price adjustment. The contract price will be based on the published OPIS price for the region where fuel is obtained plus a differential. The pricing schedule attached includes a section for quoters to provide their differential price. Pricing submitted must include all associated costs including but not limited to, travel, markups, overhead and profit.

Price quotations must show the net differential price per gallon (plus or minus), The price per gallon invoiced will be based on the sum of the differential (plus or minus) and the average (branded & unbranded) price for 87 octane, No. 2 Diesel fuel or other fuel published in the “Oil Price Information Service” *(OPIS) weekly publication.

The Adjusted Price (per gallon) shall be calculated using the following algebraic formula:

ADJUSTED PRICE = [ Differential (plus or minus)] + (OPIS Current Average Price) Definitions for the terms in the above algebraic formula:

A. The ADJUSTED PRICE is the adjusted price per gallon calculated on the weekly OPIS publication.

B. DIFFERENTIAL (PLUS OR MINUS) PRICE is the offerors price differential (price per gallon) to be added or subtracted from the OPIS current average price for the product listed on the Price Schedule sheets. This price differential is to be inclusive of all costs associated in doing business with ICE, The differentials (escalator or de-escalator) shall remain firm and fixed during the entire life of the contract.

C. CURRENT AVERAGE PRICE is that OPIS variable price corresponding to the average price* per gallon (branded & unbranded) as determined weekly during the contract performance period using that OPIS weekly report.

The Government will evaluate the offeror’s proposed cost/price to determine reasonableness using any one or more of price analysis techniques set forth within FAR part 15.404-1. Offerors will be required to submit pricing for both retainer fee and non-retainer fee options. The government reserves the right to make a single award or multiple award contracts and may award retainer and non-retainer fee options. The Government will also consider alternate pricing submittals as long as they include both a retainer fee and non-retainer fee options. Please note the government preference is for a lower retainer fee. The government requirement remains a guaranteed delivery of fuel, when ordered.

The purpose of price evaluation is to assess the reasonableness of the proposed price, including all options, and to assess the acceptability of, and correlation to the other business matters of the offer. The results of the price evaluation shall also be used as an aid in determining each offerors understanding of the technical requirements of the solicitation. Offeror shall include a narrative with their price that outlines the taxes and fees included in the price.

Price will be evaluated for reasonableness in accordance with FAR 15.404-1. Any offer that is unreasonable or materially unbalanced as to price for basic and option items including follow-on years may be rejected.

The Government will conduct a comparative assessment of the prices proposed. Price will not be scored, however it is a factor in the best value determination. Each price will be validated by examining the arithmetic accuracy and consistency of the information presented in the offer.

Discrepancies will be noted and provided to the Source Selection Authority (i.e. Contracting Officer).

As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period prices to the offerors total price. Thus, the offerors total price for the purpose of evaluation will include the base period and all option periods. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential one-half extension of services period.

Award on Initial Offers: ICE reserves the right to award contracts based on the initial offers and may not require discussions. Therefore, it is critical that each offer be fully responsive to this solicitation and its provisions. All offerors should submit their best price and technical proposal in their initial submission.

“Deficiency” shall be defined as not up to a normal standard or incomplete. As it relates to the scoring of an offer, it shall be understood to mean lacking in some necessary quality or inadequate.

The proposals will be scored based on the following guidelines:

Factor 1 – Technical Approach Outstanding: Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good: Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Satisfactory: Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal: Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful contract performance is high.

Unsatisfactory: Proposal does not meet requirements. Contains multiple weaknesses and/or one or more deficiencies. Proposal is unawardable.

Factor 2 – Past Performance

Substantial Confidence (Outstanding): Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence (Satisfactory): Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence (Marginal): Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence (Unsatisfactory): Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort

Unknown Confidence (Neutral): No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Government will define strengths, weaknesses, and risk in its evaluation of a proposal as follows:

STRENGTH: “Strength” is defined as any aspect of a proposal that, when judged against a stated evaluation criterion enhances the merit of the proposal or increases the probability of successful performance of the contract.

WEAKNESS: A “Weakness” is defined as a flaw in a proposal that increases the risk of unsuccessful contract performance. A weakness need not be corrected for a proposal to be considered for award, but may affect the offeror’s rating.

Pricing Section

Please provide the pricing for the requirements below. The price column for CLINs 0001A- C,0002A-C, 1001A-C, 1002A-C, 2001A-C, 2002A-C is the adder amount. This adder plus the OPIS list price will be paid to the contractor for each gallon of fuel used by the Government.

Usage logs and the OPIS price list should be submitted by the Contractor with each invoice.

Pricing submitted must include all associated costs including but not limited to, travel, markups, overhead and profit.

Rental rates and labor rates will begin upon arrival at the designated site once contact is made with the ICE representative.

The proposed prices shall be inclusive of all fees, taxes, etc. Offerors shall include a narrative with their price that outlines the taxes and fees included in the price.

CLIN Description Price CLIN 0001- Retainer Equipment labor and fuel are guaranteed to be delivered in 24-48 hours depending on geographic location.

Total per month

A Gasoline (87 Octane) Per gallon

B Number 2 Diesel fuel $ _______ Per gallon

C Other fuel types $ _______ Per gallon

CLIN 0002-Non- Retainer

The Government requirement outlined in the SOW remains 24-48 hours.

A Gasoline (87 Octane) $ _______

B Number 2 Diesel fuel $ _______ Per gallon

CLIN 0003-

Equipment

Provide type of equipment and the price per day for rental. (Please feel free to submit an attachment describing the equipment and the price per day.) This information should be included in the Price section and will not be subject to page limitations.

Per day

CLIN 0004- Travel Travel may only be billed at cost in accordance with GSA Joint Travel Regulations. No contractor profit/fee or mark-ups (such as material handling fee) may be billed to the Government (even if such fee is permitted by the BPA-holder’s GSA/MAS Contract).

$2,000.00 For evaluation purposes only

Option Year 1 CLIN 1001- Retainer Equipment labor and fuel are guaranteed to be delivered in 24-48 hours depending on geographic location.

Total per month

A Gasoline (87 Octane) Per gallon

B Number 2 Diesel fuel $ _______ Per gallon

CLIN 1002-Non-

B Number 2 Diesel fuel $ _______ Per gallon

CLIN 1003-

Equipment

Provide type of equipment and the price per day for rental. (Please feel free to submit an attachment describing the equipment and the price per day.) This information should be included in the Price section and will not be subject to page limitations.

Per day

CLIN 1004- Travel Travel may only be billed at cost in accordance with GSA Joint Travel Regulations. No contractor profit/fee or mark-ups (such as material handling fee) may be billed to the Government (even if such fee is permitted by the BPA-holder’s GSA/MAS Contract).

$2,000.00 For evaluation purposes only

52.217-8 Six Month Extension-if exercised CLIN 2001- Retainer Equipment labor and fuel are guaranteed $ to be delivered in 24-48 hours depending on geographic location.

Total per month

A Gasoline (87 Octane) Per gallon

B Number 2 Diesel fuel $ _______ Per gallon

CLIN 2002-Non-

B Number 2 Diesel fuel $ _______ Per gallon