ATTACHMENT_A_-_IAO_CONTRACT_AIRCRAFT_DEFERRAL_NOTIFICATION_FORM_20161027.docx

GUIDE FOR COMPLETING THE ICE AIR OPERATIONS (IAO) CONTRACT AIRCRAFT DEFERRAL NOTIFICATION FORM

PURPOSE - The IAO Contract Aircraft Deferral Notification form is designed to enhance communication between IAO and its’ large charter contractor to ensure ICE flight conditions of transport meet Performance-Based National Detention Standards (PBNDS) for detainee passengers. This guide provides completion and submission (including required timelines) instructions. As the custodians of detainees aboard these flights, it is IAO’s duty to ensure that these standards are adhered to, as best possible.

The IAO Contract Aircraft Deferral Notification form contains two (2) sections: DEFFERAL ITEM NOTIFICATION and REMOVAL OF DEFERRED ITEM.

The DEFFERAL ITEM NOTIFICATION section is completed when a maintenance item on a contract aircraft is placed into deferral status, prior to departure. Items that must be reported are listed below. IAO would like to be notified of these items as they affect the ability to meet PBNDS standards (IAO reserves the right to add or subtract items to the list if they affect the ability to PBNDS standards).

1. Auxiliary Power Units (APUs)

2. Electrical Power Generation and Distribution

3. Cabin Temperature Control

4. Cabin Pressurization Control

5. Aircraft Seats

6. Aircraft Lavatories

7. Passenger Address System

The REMOVAL OF DEFERRED ITEM section is completed when the maintenance item is repaired and removed from deferral status, to notify IAO that the item has been repaired and any restriction or additional support is no longer required.

The completed form is emailed directly to the appropriate IAO Contracting Officer Representative(s) (COR) and Aviation Safety Officer(s) (ASO) at the status points identified above.

The following describes how to complete the DEFFERAL ITEM NOTIFICATION section. The numbers on the form below correspond with the item instructions listed, beginning at the bottom of the page.

1. Enter the Aircraft Type (737-400, MD-80, A320)

2. Enter the Minimum Equipment List (MEL) item reference number from contract company’s MEL

3. Enter the date the item was placed on deferral status

4. Enter the contract company’s MEL control tracking reference number

5. Enter the Aircraft Tail Number

6. Enter the MEL Category and Station location airport ID

7. Enter date when the deferral item expires as outlined by the MEL

8. Enter the Log Page number on which the deferral item was annotated

9. Enter a clear description of the item being deferred, including location if the item is installed in multiple locations (L/H, R/H, #1, #2)

10. Check “Yes” if:

· the item requires operational restrictions, such as manual operation or alternate operation of a system

· the deferred item results in reduced capacity of the aircraft, such as seating, weight, or performance

· the deferred item requires additional Ground Support Equipment (GSE) to augment the deferred item or system at ground stops locations If none of the fore mentioned applies, check “No.” Note: IAO reserves the right to allow the COR to ask for GSE at any time.

11. Enter a description of the required operational restrictions, such as manual operation or alternate operation of a system, reduction of capacity of the aircraft such as seating, weight, or performance, and GSE required to augment the deferred item or system at ground stops locations.

12. Enter the contract company’s name

13. Enter the contract company representative’s name, date, and time

The following describes how to complete the REMOVAL OF DEFERRED ITEM section. The numbers on the form correspond with the item instructions listed at the bottom of the page.

1. Enter the date the maintenance item was corrected and the deferral was closed

2. Enter the contract company representative’s name who closed the deferral action

3. Enter a description of the corrective action of the deferred item

IAO CONTRACT AIRCRAFT DEFERRAL NOTIFICATION

EMAIL DIRECT TO IAO CONTRACTING OFFICER REPRESENTATIVES (CORs) AND AVIATION SAFETY OFFICERS (ASOs).

DEFERRAL ITEM NOTIFICATION

Notification to IAO COR and Safety Departments must be made prior to departure.

DESCRIPTION OF ITEM DEFERRED

OPERATIONAL RESTRICTION or SUPPORT ACTION REQUIRED Y _________ N _________ DESCRIPTION OF OPERATIONAL RESTRICTION or SUPPORT ACTION REQUIREMENT

CONTRACTOR COMPANY

CONTRACTOR REPRESENTITIVE/DATE/TIME _____________________________________________________

REMOVAL OF DEFERRED ITEM

Notification to IAO COR and Safety Departments must be made when the maintenance item is repaired and removed from deferral status.

DATE ITEM CLOSED ___________ BY (INSERT CONTRACTOR REPRESENTATIVE) ____________________ DESCRIPTION OF CORRECTIVE ACTION________________________________________________________

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