INSTRUCTIONS_TO_OFFEROR_Amendment_2_HSCECR-15-Q-00010.docx

HSCECR-15-Q-00010

Solicitation Amendment 2 Amendment #2 is incorporated into solicitation HSCECR-15-Q-00010. Offerors have the option to update any previously submitting quote by submitting the requested information or resubmit a new quote in its entirety.

The purpose of Amendment #2 is to:

1. Revise the instructions to offeror letter for solicitation HSCECR-15-Q-00010 to clarify the requirements.

2. Incorporate two technical evaluation factors: Technical Approach and past performance.

3. Extend solicitation due date to Tuesday June 30th, 2015 at 5:00pm Eastern Standard Time.

Amendment 2

INSTRUCTIONS TO OFFEROR HSCECR-15-Q-00010

JANITORIAL SERVICE: INSTRUCTIONS TO OFFERORS Attachment 1

1. Responses to quotes may be submitted via email directly to Kehinde.Adesina@ice.dhs.gov. The subject line shall include the RFQ number and the email body shall include vendor information (including DUNS number and contact information). Facsimile quotes may be submitted to 202-732-7446, ATTN: Kehinde Adesina. The cover sheet shall note the total number of pages and the RFQ number. The offeror is encouraged to seek confirmation of faxed quotes via email to Kehinde.Adesina@ice.dhs.gov. Quotes shall be good for sixty (60) days.

2. The Government intends to award a single award Purchase order based on a Lowest Price Technically Acceptable (LPTA) basis.

3. This procurement is a fixed price Services contract for Janitorial Services set aside for Small Business. Please see the attached Statement of Work and provisions. Quotes should be submitted in accordance with all terms, conditions, and provisions included in this RFQ (including amendments) and its attachments. Please provide quotes in the form of a firm, fixed-monthly price based on the attached Statement of Work. Offerors shall provide prices on the SF18 form provided, and return a signed copy to the Contract Specialist named in this solicitation. This solicitation is issued as a small business set-aside. The NAICS code is 561720 standard $18.0 Million.

4. 52.237-1-- Site Visit (Apr 1984)

a) Offerors are permitted to inspect the site where services will be performed. The offerors shall satisfy themselves regarding all general and local conditions that may affect the cost of contract performance; to the extent the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

b) To pre-register, please contact Mr. Roy Rogers via email at Roy.M.Rogers@ice.dhs.gov or by phone at the Office: (340) 715-7803 or Cell: (787) 920-8111. Contractors must provide the following information: company name and address, CAGE Code and DUNS number, and name of person(s) attending. A maximum of two individuals from any one company may attend.

c) Any questions resulting from the site visit or regarding this RFQ shall be submitted in writing only via email to Kehinde.adesina@ice.dhs.gov no later than June 26th, 2015 at 03:00pm EST. Questions will be answered in the form of an amendment to the RFQ.

5. The period of performance for this requirement is September 1st, 2015 through August 31, 2016. The offeror would be given 30 days transition period prior to the start of the period of performance for PSU clearance any other required actions. All require action must be completed by the offeror prior to the performance of all services commencing on September 1st, 2015.

Evaluation Factors for Award:

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical factors considered.

1. Technical:

a. Technical Capability - Technical Capability is defined as the documented capability to meet the minimum requirements of the requirement as specified in this solicitation and the Statement of Work. The Offeror's proposal should clearly outline the Offeror's capability to meet the requirements for FREQUENCY OF SERVICES and 3.0 QUALITY CONTROL PROGRAM as stated in the statement of work.

b. Past Performance- To demonstrate satisfactory past performance the Offeror shall provide documentation of satisfactory performance on past or current contracts of a similar type, size, scope and complexity, performed within the last three (3) years including references, with names and contact information of the references who can verify such past performance. Identify a minimum of two relevant contracts, but no more than 5 contracts which were recently performed or is recently performing that are similar in nature.

For each contract please include:

a. Completed Questionnaire

b. Contract number, contract type and dollar value;

c. Date of contract award and period of performance;

d. Point of Contact (Name, Phone Number, email address etc.); and e. Brief description of contract work, scope and responsibilities.

A Contractor Performance Evaluation Questionnaire that the Offerors will submit to the cited Client POC(s) for completion is included herein as Attachment 4. ICE requests that the Offeror have the surveys submitted directly to ICE by the Client POC by the due date established for the quote. The surveys may be emailed directly to Kehinde.adesina@ice.dhs.gov. While ICE will attempt to follow up on survey forms that have not been received in a timely manner, the contractor is solely responsible for ensuring timely submission. The completed surveys will be used to collect and validate past performance information. References or other sources of past performance information other than those identified in the proposal may be contacted by ICE (e.g. interviews with previous clients/customers of the contractor and/or the ERO, other agency databases, etc.) and the information obtained will be used in the evaluation of past performance. Offerors are also advised that only relevant experience will be evaluated for the purposes of past performance. An offeror without a record of relevant past performance or for whom information on past performance is not available will be rated neutral.

2. Price:

a. Price will be evaluated for completeness and reasonableness. The evaluated price will be determined by the sum of multiplying the unit price per contract line item times the estimated quantity. Evaluation of price will consider the total of the annual prices for all contract years (base plus all options, including a possible six-month extension).The resulting contract from this solicitation will be a firm fixed price contract.

b. In accordance with FAR 52.217-8, the Government reserves the right to extend performance under this contract after the base period for a period up to six (6) months. Vendors must confirm in the Price Quote the extended price offered to the Government if the six (6) month period is required. If no price increase will be applicable, please provide a statement confirming prices will remain unchanged and rates from the current option year will be extended.

FAILURE TO PROVIDE RELEVANT INFORMATION THAT ALLOWS THE GOVERNMENT TO AFFIRMATIVELY DETERMINE THAT THE VENDOR MEETS OR EXCEEDS THE TECHNICALLY ACCEPTABLE CRITERIA IDENTIFIED ABOVE MAY RESULT IN A DETERMINATION OF NON-ACCEPTABILITY.

Basis for Award:

In accordance with FAR 8.405-2, the Government will make award to the offeror whose quotation is the lowest price technically acceptable.

Past Performance Evaluation Rating Standards

Outstanding

The Offeror’s relevant past performance is of exceptional merit and is very highly pertinent to this acquisition; indicates exemplary performance in a timely, efficient, and economical manner; very minor (if any) problems with no adverse effect on overall performance. Based on the Offeror’s performance record, there is a very high level of confidence that the Offeror will successfully perform the required effort. (One or more significant strengths exist. No significant weaknesses exist.)

Acceptable

The Offeror’s relevant past performance is highly pertinent to this acquisition; demonstrates effective performance that would be fully responsive to contract requirements with contract requirements accomplished in a timely, efficient, and economical manner with only minor problems and little identifiable effect on overall performance. Based on the Offeror’s performance record, there is confidence that the Offeror will successfully perform the required effort. (One or more significant strengths exist. Strengths outweigh any weakness.)

Marginal

The Offeror’s relevant past performance is marginally pertinent to this acquisition; adequate results; reportable problems with identifiable, but not substantial, effects on overall performance. Based on the Offeror’s performance record, there is a low level of confidence that the Offeror will successfully perform the required effort. Changes to the Offeror’s existing processes may be necessary in order to achieve contract requirements. (One or more weaknesses exist. Weaknesses outweigh strengths.)

Acceptable, Marginal, or Unacceptable.

Technical Evaluation Rating Standards

Acceptable

Quote demonstrates an understanding of requirements and approach that meets performance or capability standards. Acceptable solution which demonstrates overall competence. One or more strengths have been found, and strengths outbalance any weaknesses that exist. Risk is low, and there is a good probability of success.

Marginal

Quote demonstrates a marginal understanding of requirements and approach that only marginally meets performance or capability standards necessary for minimal. Some important standards have not been met. Risk is evident, and there is a low probability of success. There are serious deficiencies in the Quotes, but they are correctable.

Unacceptable

Fails to meet the requirement; one or more deficiencies and weaknesses for which correction would require a major revision or the quote would need to be completely rewritten. Several important standards have not been met. Risk is high, and there is little likelihood of success.

CONTRACTOR PERFORMANCE EVALUATION SURVEY

The Past Performance reference shall complete and return this survey directly to: Kehinde.adesina@ice.dhs.gov via facsimile at 202-732-7446 or via a scanned emailed copy to Kehinde.adesina@ice.dhs.gov. Surveys shall be returned no later than the exact date and time of the solicitation closing date and time to the POC noted above.

I. CONTRACT IDENTIFICATION

A. CONTRACTOR

B. CONTRACT NO. C. CONTRACT TYPE

D. PERIOD OF PERFORMANCE

E. ACTUAL OR ESTIMATED CONTRACT TOTAL

(Including all possible option periods)

F. DESCRIPTION OF REQUIREMENT _

II. IDENTIFICATION OF PARTY PROVIDING INFORMATION NAME OF ACTIVITY

(Include point of contact/phone # fax #/address)

III. ASSESSMENT OF CONTRACTOR PERFORMANCE

Please rate the contractor's performance in the following categories on a scale of 1 to 4 as follows:

1 =Marginal 2 = Satisfactory 3 =Good 4 = Outstanding

HSCECR-15-Q-00010

Also, please provide an explanation in support of each rating in the space provided.

A. QUALITY OF PERFORMANCE: Please rate/explain the quality of the contractor's performance; conformance to contract requirements and statement of work; and, quality of products, services, reports and documentation.

1 2 3 4 (Circle one)

B. TIMELINESS OF PERFORMANCE: Please rate/explain the timeliness of the contractor's performance, adherence to contract schedules, including meeting interim project milestones; completing work efforts on time; and, submission of reports and documentation response to requests for information.

C. BUSINESS RELATIONS: Please rate/explain the contractor's management abilities relative to its use of personnel and subcontractors to meet the requirement, cooperation of personnel and subcontractors during performance, turnover of personnel and subcontractors, ability to solve performance problems.

D. COMMITMENT TO CUSTOMER SATISFACTION: Please rate/explain the contractor's communications with the Government staff, response to technical directions, maintenance and reporting of problems, effectiveness of contractor interface with Government staff.

E. COST CONTROL: Please rate/explain the contractor's cost control capabilities and accuracy of any projected cost changes.

I 2 3 4 (Circle one)

F. INNOVATION: Did this contract require the contractor to use innovative technical approaches? YES NO (Circle)

Additional information or comments: _

G. Would you recommend selection of this contractor again?

Additional information or comments

YES NO (Circle)