SOW.doc

DEPARTMENT OF HOMELAND SECURITY

U. S. CUSTOMS & BORDER PROTECTION

OFFICE OF FIELD OPERATIONS

STATEMENT OF WORK

FOR

FIRING RANGE

Area Port of Buffalo Buffalo, New York

December, 2016 1.

BACKGROUND

The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), Office of Field Operations (OFO), Area Port of Buffalo, New York has an immediate requirement for use of an indoor weapons firing range located in Buffalo, Niagara Falls and/or Lewiston, New York areas.

2.

SCOPE

The purpose of this procurement is to establish an agreement with a local indoor firing range contractor to provide a facility to accommodate CBP's required weapons training and qualification initiatives.

3.

APPLICABLE DOCUMENTS

3.1 The Contractor shall provide a firing range that meets, or exceeds all Federal, State and Local requirements including all Health, Safety and Environmental

Requirements.

3.2 The Contractor shall provide a facility that meets or exceeds all OSHA established standards for safety, health, noise, and air quality at all times.

4.

SPECIFIC TASKS

4.1 The Contractor shall provide:

a. twenty-five-(25) yard with minimum of 6 firing positions,

b. fifty- (50) yard indoor firing range facility which shall include: a minimum of eight (8) individual firing positions,

c. Equipment Cleaning Room that accommodates 8 people,

d. Range Officer/Training Instructor Control Booth that accommodates 2 instructors,

e. Conference/Class Rooms seating a minimum of 25 people,

f. Office area to accommodate 4 people with electrical outlets (see Paragraph 10 below),

g. Access to a kitchen and separate break area that will seat up to 10 people (the kitchen shall have a microwave, sink, and standard/full-size refrigerator), and

h. In addition, contractor shall provide vehicle parking, training areas, storage areas, restrooms, and locker rooms with shower facilities as described in paragraph 10 below.

4.2 The Contractor shall provide exclusive use of the fifty (50) yard indoor firing range one (1) day (8 AM – 12 AM) per week for 52 weeks. CBP shall provide 48 hour advance notice and the Contractor will provide reservation confirmation at time of notification.

4.3 In addition to the facility, the Contractor shall maintain all necessary federal and state licenses and permits necessary to operate the facility.

4.4 The Contractor shall also provide for all facility maintenance, janitorial, and building supplies. The Contractor will conduct quarterly air quality testing and results will be provided to CBP. Custodial services are required and quality of services will be monitored by the Contractor. Any sanitary issues will be promptly addressed and corrected by the Contractor.

4.5 The Contractor shall provide CBP with a detailed cleaning proposal illustrating how, when and what they will be cleaning at the facility. Contractor will supply all necessary janitorial supplies. The proposal must be submitted along with the contractor’s bid and include at a minimum:

4.5.1 The Contractor, after every use of the range facility, shall conduct proper cleaning of floors, walls and equipment inside and outside of the firing range to include empty trash baskets and replace liners, dust and clean desk, other furnishings, file cabinets, floor and woodwork, disinfect telephones, dust and clean windows, damp mop floors on a daily basis, clean and sanitize wash area, replenish supplies with towels, toilet paper and hand soap (restrooms and kitchen), clean and sanitize toilets and dust and clean windows, and replace floor pads, as needed. Any sanitary issues will be promptly addressed and corrected by the Contractor.

4.5.2 All horizontal and vertical surfaces (floors, counter tops, tables ) must be thoroughly cleaned with cleaning wipes approved for cleaning up heavy metal contamination (IE: D Lead).

4.5.3 All carpeted areas must be vacuumed daily with a HEPA (high efficiency) vacuum.

4.6 The Contractor shall provide CBP with a proposal defining normal wear to the range and target system for mutual ratification.

4.7 The Contractor, every 60 days shall replace the HVAC and air handler filters. The Contractor as a form of certification to CBP that replacements have been made, will write the change date on the filters and keep a log of when the filters have been changed.

4.7.2 Airflow testing shall be conducted on an annual basis by a 3rd party HVAC Contractor.

a. The Range HVAC/air handler system will be calibrated by a certified HVAC contractor annually meeting air flow and pressure standards outlined in GSA’s Guidance Document, Indoor Firing Range Design and Operations Criteria Version 2.0, Section 2.4.

b. HVAC/Air Handler calibration results/records will be provided to CBP NLT 30 calendar days after calibration has been completed.

c. Range facility will be available for inspection without notification during any and all hours of operation by the CBP Safety Specialist.

4.8 The facility shall be made available for use by CBP on an as required basis within twenty-four hour (24) notification by the Supervisory CBP Officer – Buffalo FTTU, or his duly appointed representative, to the Contractor.

4.9 The facility shall be made available seven (7) days per week, between the hours of 08:00AM and 12:00 Midnight, including the following federally recognized holidays:

Martin Luther King’s Birthday

Columbus Day

President’s Day

Veteran's Day

Memorial Day

Thanksgiving Day

Labor Day

Federally recognized holidays that do not require access and availability are as follows:

New Years Day

Independence Day

Christmas Day

4.10 The capability to expand range times based on future increase of qualification requirements for CBP officers (increased to quarterly) and the introduction of new qualification requirements (i.e. Shotgun, M4).

4.11 All areas defined above will not be made available to a private sector patrons or other Government agencies including Federal, State or Local agencies on days and times when CBP is scheduled to use the range.

4.12 On a limited basis CBP may invite representatives from another law enforcement agency to train with CBP. Training locations includes the mat-room, VirTra300 and other CBP locations.

5.

DELIVERABLES AND DELIVERY SCHEDULE

There are no deliverables or delivery schedule required in this contract. However, CBP is pursuing a rag and uniform service schedule with drop off and pick up times to be determined.

6.

GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

No Government-Furnished property or information will be required since staff will be training in the Contractor’s facility.

7.

PLACE OF PERFORMANCE

CBP staff will be training in the Contractor’s facility.

8.

PERIOD OF PERFORMANCE

The period of performance for this requirement shall be for a base period from January 12, 2017 through January 11, 2018 and three (3) one (1) year option periods from January 12, 2018 through January 11, 2021.

9.

SECURITY

The Contractor shall comply with the CBP administrative, physical, and technical security controls to ensure that the Government’s security requirements are met. The Contractor shall not use, disclose, or reproduce data, which bears a restrictive legend, other than as required in the performance of this contract. The Contractor shall ensure all CBP administrative offices, training rooms, and storage areas are secured and accessible only to authorized CBP personnel, i.e. instructors identified to the contractor.

10.

SPECIAL CONSIDERATIONS

10.1 The Contractor shall maintain an environment that does not allow for airborne lead or blood lead levels above the CBP allowable limit at or above thirty (30) micro grams per 100 grams of blood.

10.2 The following minimum standards shall be maintained at all times:

10.2.1 Measurement(s) which demonstrates the effectiveness of the ventilation system, such as, capture velocity, dust velocity, or static pressure, shall be conducted and documented at least every ninety

(90) calendar days.

10.2.2 Any changes or alterations in the ventilation system, whether the result of maintenance or routine service, shall require new measurements as described in paragraph 10.2.1 within five

(5) calendar days of completion of the changes or alterations.

10.2.3 All measurements, testing, and maintenance shall be in compliance with all manufacturers’ recommendations and OSHA standards.

10.2.4 Recirculation of air within the firing range shall not be permitted;

only 100% replacement fresh air from an exterior source shall be circulated throughout the facility during firing range activities.

10.2.5 All horizontal and vertical surfaces within the facility shall be maintained free of all lead contamination. Compressed air for the purpose of cleaning surfaces shall be prohibited.

10.2.6 All CBP work areas shall be temperature controlled. The kitchen and break room shall maintain a positive-pressure filtered air supply.

10.2.7 The Indoor Integrated Scenario Based Training (ISBT) Area and the Intermediate Force Instruction (IFI) Mat Room shall be temperature controlled and maintain a positive-pressure filtered air supply.

10.2.8 Locker rooms (male and female minimum of 8 and 4 instructors each), showers (minimum of one unisex stall) and restrooms (minimum two unisex), including all horizontal and vertical surfaces shall be maintained free of lead contamination in accordance with OSHA standards at all times.

10.2.9 The Contractor shall provide access to the facility, by the Supervisory CBP Buffalo FTTU and CBP Safety Officer, or their designated representatives, at any and all times during normal business hours without prior notification. The purpose of these visits may vary and may include general facility condition inspections or health and safety inspections.

10.3 Performance Interruption: Performance shall not to be interrupted as a result of an authorized scheduled change that has been initiated by an Authorized CBP – OFO Representative and the Contractor.

10.4 Co-mingling of CBP-OFO Controlled Property: CBP shall not be commingled (intermixed) with Contractor owned or private sector patron owned property; this includes any private sector patron or other Government agency, including Federal, State or Local agencies.

10.5 Firing Range: The range shall include a twenty-five (25) yard and a fifty

(50) yard range. The twenty-five (25) yard range shall be suitable for conducting all CBP training and qualification requirements, consisting of at least six (6) individual shooting stations. The fifty (50) yard range shall be suitable for conducting CBP training and qualification requirements (e.g., low-light, movable targets to 3-, 7-, 15-, and 25 yard lines, etc), consisting of at least eight (8) individual shooting stations.

10.6 Health, Safety, and Environmental Issues: The Contractor shall provide a Firing Range that meets, or exceeds; all Federal, State and Local requirements addressing Health, Safety and Environmental Requirements. This shall include thorough daily cleaning of the facility after every shoot as well as replacement of air filters every 6 to 7 weeks and quarterly testing of air quality.

10.7 Ammunition Compatibility: The Contractor shall provide a firing range that will accommodate both standard lead and frangible ammunition.

10.8 Targeting System: The targeting system shall be automated and computer controlled, consisting of a minimum of six (6) stationary, turning and moving targets. The system shall also have a primary master control station and remote control locations at each shooting lane.

10.9 Spent Round Trap: The bullet trap shall be of the “Wet System” type, capable of accommodating up to fifty – (.50) caliber rounds. The bullet trap will be maintained by Range personnel and emptied as needed.

10.10 Collection of Spent Shell Casings (Brass): The contractor shall be responsible for cleaning up spent brass before each shift that the range is occupied by CBP (i.e., before 8 am shift and before the 4 pm shift). The spent shell casings should be removed with a HEPA vacuum dedicated specifically for brass cleanup.

10.11 Firing Positions and Corresponding Targets: Corresponding numbers shall identify all firing positions, and corresponding targets.

10.12 Firing Range Flooring: The firing range shall provide an epoxy floor and wall coating before the firing lane and steel plating for a distance of thirty – (30) yards down-range.

10.13 Firing Range Lighting: Lighting levels on the firing range shall be variable intensity controllable to allow for multiple levels of training under variable lighting conditions from complete darkness to high intensity daylight.

10.14 Firing Range Ventilation System: The firing range ventilation system shall utilize one hundred percent (100%) external (outside source) circulation air ventilation, maintaining a constant negative pressure on the firing range in relationship to other adjacent areas.

10.15 Emergency Wash Stations: The firing range shall be equipped with two

(2) eye wash stations and an emergency full body wash stations that are easily accessible from the weapons firing area. One shall be located within the firing area (in the weapons cleaning area) and the other outside of the firing area in the IFI and/or ISBT area. Full body wash station will be maintained by the Contractor. Facility should also be equipped with NFPA approved fire extinguishers in accordance with fire safety code.

10.16 Non-Firing Range Related Accommodation Requirements: The Contractor shall provide the following additional non-firing range administrative, training, observation, equipment cleaning and storing accommodations.

10.16.1 Weapons and Equipment Cleaning Room: The Contractor shall provide a room suitable for the cleaning and maintenance of CBP weapons and equipment. The Contractor also needs to provide an exhaust, stainless steel benches and negative pressure exhaust duct and an OSHA approved hazmat flammable cabinet for weapons cleaning chemicals.

10.16.2 Range Officer/ Training Instructor Control Booth: The

Contractor shall provide a booth suitable for the Range

Officer/Training Instructor to observe and supervise individuals within the firing range area. This room shall provide for complete visual of all activity within the firing range area. The floor of the control room should be hard surface, not carpeted, in order to avoid tracking lead dust into the control room.

10.16.3 Administrative Office: The Contractor shall provide a limited access administrative office with a dedicated, unpublished telephone line, suitable for the administrative functions associated with weapons training and qualification of CBP personnel.

10.16.4 Conference and Training Room(s): The Contractor shall provide two (2) suitable room(s) with seating to accommodate a minimum of 25 to conduct meetings of training instructors and trainees for meeting and classroom instruction.

10.16.5 Secure Storage Area(s): Secure area(s) adequate for

storage of CBP supplies and equipment as determined necessary by the CBP Firearms and Tactical

Training Supervisor.

10.16.6 Integrated Scenario Based Training (ISBT) Areas:

a. One (1) indoor area with a room minimally dimensioned 30ft by 30ft (900 square feet), temperature controlled, and meeting the safety and security requirements necessary to house the VirTra300 simulator, including but not limited to a barrier limiting access to the projection equipment and controls.

b. One (1) open outdoor area dedicated to ISBT training. The area shall be minimally dimensioned 3600 square feet (minimum width 30 ft.).

c. Option: One (1) indoor area must be temperature controlled and ventilated. The Contractor, may exercise this option of providing an additional indoor area where non-lethal training ammunition scenario based training can be conducted. The indoor area would need to be minimally dimensioned 3600 square feet (minimum width 30 ft.). If this option is exercised, a modification to the Purchase Order will be made.

10.16.7 Intermediate Force Instruction (IFI) Mat Room: An

indoor area dedicated to IFI training.

10.16.8 Personal Locker Room with Shower: The Contractor

shall provide a restrictive entry men and women locker rooms, with shower facility, for CBP personnel participating in training and qualification activities as indicated above.

10.16.9 Restrooms: The Contractor shall provide two (2) unisex restrooms for male and female CBP personnel participating in training and qualification activities. Restroom facilities will have paper products such as paper hand towels to avoid lead exposure from electric forced air dyers, toilet paper and soap provided.

10.16.10 Vehicle Parking: The Contractor shall provide adequate parking to support all government and privately owned vehicles of CBP personnel participating in training or weapons qualification activities at any given time during utilization of the facility by CBP personnel, minimum 15 parking spaces. This area will have adequate lighting and CBP parking signage.

10.16.11 Use of Kitchen and Break Room: The Contractor shall

allow CBP personnel to utilize the on-site kitchen and break room as indicated above.

10.16.12 Access to Potable Drinking Water: The Contractor shall provide access to public drinking water outside of the firing range area.

10.17 Environmental and Energy Conservation Objectives: Compliance with

Occupational Safety and Health Administration (OSHA) permissible exposure limits to lead. CBP shall complete a yearly Industrial Hygiene Evaluation to ensure compliance with OSHA requirements.

11.

COMPENSATION FOR SERVICES

11.1 The contractor shall provide an invoice once a month, at the end of each monthly billing cycle for services provided. Invoice POC will be Supervisory Mission Support Specialist, Jaci Colvin; 726 Exchange Street, Suite 400, Buffalo, NY 14210;

716-843-8335;

PARTICIPATING AGENCY INFORMATION

Specific Agency information is as follows:

Full Agency Name: DHS U.S. Customs and Border Protection, Office of Field Operations, Buffalo Field Office

Full Agency Address: 300 Airborne Parkway, Suite 300, Buffalo, NY 14225

PAGE