SOW.pdf

HSBP1016Q0011

Department of Homeland Security U.S. Customs and Border Protection

United States Border Patrol Statement of Work

TITLE: Snow Removal at the Detroit Sector HQ

1. BACKGROUND:

U.S. Customs and Border Protection (CBP) United States Border Patrol (USBP) Detroit Sector Headquarters occupies a twenty (20) acre portion of the installation at Selfridge Air National Guard Base (ANGB) in Michigan. As a tenant command on Selfridge ANGB, USBP Sector Detroit is responsible for snow and ice removal operations within the area it occupies. USBP Sector Detroit maintains operations twenty-four (24) hours a day seven (7) days a week at this location and requires assistance to keep the sidewalks, roadways and parking lots clear of snow and ice during periods of inclement weather.

2. SCOPE:

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure that snow/ice removal services are performed at USBP Detroit Sector Headquarters on Selfridge ANGB in a manner that will maintain a satisfactory and safe environment.

3. APPLICABLE DOCUMENTS:

3.1. CBP Emergency Procedures Manual

The guidelines outlined in this document DO NOT in any way supersede the CBP Emergency Procedures Manual, but provide supplemental guidance for site security, and achieving the maximum vehicle and pedestrian safety relative to snow and ice conditions on this property.

4. SPECIFIC TASKS/DESCRIPTION OF SERVICES:

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure snow/ice removal services are performed at USBP Detroit Sector Headquarters on Selfridge ANGB in a manner that will maintain a satisfactory and safe environment. The Contractor shall provide snow removal services for the Government seven (7) days a week, twenty-four (24) hours a day (“24/7”) without exclusions.

Services will be rendered annually during a six (6) month time period when snowfall becomes heavier and more frequent. The annual time period that contractors shall be available for “24/7” snow removal services shall be from November 1st through April 30th (with exception to the base performance period, see section 10.0).

4.1. Snow and Ice Removal Service.

The contractor shall clear a pathway free of snow and ice of at least three (3) feet wide from all sidewalks, steps, landings, and entrance ramps in the service area. The contractor shall remove snow, including drifts or piles, from all remaining paved and gravel surfaces such as roads and parking lots/areas as shown on the map in Appendix A which depicts the service area. The service area includes entrances, steps, landings, sidewalks, roadways, parking areas and any other hard surface areas subject to vehicle or pedestrian traffic. There is approximately 8,000 square feet of sidewalk and 130,000 square feet of parking areas and roadways for a total service area of approximately 138,000 square feet. Ice or other hazardous conditions on sidewalks, steps, landings, and entrance ramps shall be treated with sand or a general purpose de-icer that meets the minimum Biobased content requirements of the United States Department of Agriculture (USDA) BioPreferred® program (See Section 8.1 Environmental Requirements). Rock salt or other acceptable methods, as approved by the Contracting Officer’s Representative (COR), can be used on non-concrete surfaces. Material Safety Data Sheets (MSDS) shall be provided as applicable by the contractor to the COR.

The contractor shall remove snow and ice from all paved and gravel areas, sidewalks, steps, stairs, landings, and entrance areas, as depicted in Appendix A, when the snow accumulation exceeds two (2) inches or within one (1) hour after snowfall stops. In all cases when there is a qualifying snow event ending after midnight, snow removal shall begin no later than 0300 (3:00 AM) and be completed no later than 0600 (6:00 AM).

Safety concerns for government employees and authorized visitors resulting from on-going hazardous weather conditions will determine the need for specific follow-up snow and ice removal services. The contractor shall obtain approval from the COR prior to initiating any follow-up snow and ice removal services.

4.2. Priority of Service.

The CBP property shall be listed as the Highest Priority property, other than hospitals and emergency routes, on the contractor’s snow removal commitment list.

4.3. Special Removal Areas.

Snow shall be removed from the front of pedestrian and garage doors. Contractor shall use hand shovels to remove snow around the dumpster and areas around the entrance and exit gates. Areas around card swipe access points shall also be kept clear of snow to allow for full access by either a vehicle or a pedestrian.

4.4. Accumulation Points and Haul-Away Services.

Snow and ice shall be removed from all on-site catch basins/pavement drainage ways to allow adequate run off of melting ice and snow. No snow or ice shall be dumped on or near trees, shrubs, and grass or flower beds. Snow and ice shall be removed from the premises, as required, when there is insufficient space on the property to accommodate the piling of snow, or when it interferes with operations or parking on the property. This snow must be removed and hauled off site by the contractor to an appropriate snow dump area in compliance with City, County or base Ordinance. The above work shall be performed in a manner so as not to encumber walkways, entrances, exits, or streets.

4.5. Damage Repair/Replacement.

The Contractor shall be responsible for the repair or replacement of any damage caused by snow removal activities to include, but not limited to, lawn, landscaping, fencing, gates, light poles, pavement, curbs, sidewalks, etc.

4.6. Cleaning.

The Contractor shall remove trash and debris that may restrict the successful removal of snow and ice prior to beginning snow removal operations. After the last snowfall that required plowing, the Contractor shall remove excess sand and rock that have accumulated on the sidewalks, driveways, and parking areas during the course of the winter. This excess material shall be removed from the site as needed so as not to accumulate on landscaped areas, or clog the site drainage systems and shall be completed prior to April 30th of each calendar year of the contract.

4.7. Management and Personnel.

The contractor shall furnish the necessary management and labor to perform the tasks outlined in this Statement of Work (SOW). The contractor shall manage the total work effort associated with the snow removal services required herein to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, and quality control. The contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work is in accordance with sound and efficient management practices.

The contractor shall furnish, for each separate piece of equipment, capable licensed operators in sufficient numbers to ensure the equipment is operated safely and efficiently. The Contractor shall furnish relief drivers when required by extended periods of work, in accordance with State and Federal laws.

The contractor shall employ only qualified and competent personnel in sufficient numbers to perform the required services effectively and efficiently, and in a manner to meet the requirements set forth in this SOW. If the contractor is notified in writing by the Contracting Officer or the COR that any person employed in the execution of this contract is incompetent, disorderly, or otherwise performing in an unsatisfactory manner, then the contractor shall not use that person again in the performance of this contract without the written consent of the COR.

5. SERVICE DELIVERY SUMMARY:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective SOW Para Performance Threshold Remove Snow & Ice.

Prevent accumulation. Ensure paved areas and graveled surfaces are safe for vehicle or pedestrian traffic. Ensure areas have adequate de-icing material for the conditions

4.0 and 4.1 No more than 2 customer complaints per service month.

Timeliness.

Ensure snow removal is initiated when accumulations exceed 2 inches or within 1 hour after end of snowfall;

ensure snow removal is completed before 0600 (6:00 AM) when required.

4.1 No more than 2 customer

complaints per service month.

Do not Damage Landscape or Obstruct Premises Ensure snow removal operations do not to encumber walkways, entrances, exits, or streets of CBP or Base facilities.

4.3 and 4.4 No more than 2 customer complaints per service month.

6. DELIVERABLES AND DELIVERY SCHEDULE:

6.1. Annual Snow Removal Plan.

The contractor shall meet with the COR within fifteen (15) days after contract award to develop and submit an annual snow removal plan tailored for the site to include snow piling points or storage areas, priority areas for clearing, etc.

6.2. Work Completion and Inspection Log.

The contractor shall complete a work completion and inspection log that documents the time of arrival and departure, as well as COR approval of any work performed. Upon arrival to perform any of the work contained herein, the contractor shall sign in with USBP personnel and provide notice of arrival to the COR by telephone. Upon completion of any and all snow and ice removal services, the contractor shall review the completed work with the COR for a visual inspection of the premises and written approval of the work. After the visual inspection is complete, the contractor shall sign out using the work completion log and inspection report.

Table 5-1 Performance Objectives and Thresholds

6.3. Accident or Injury Report

The contractor shall report in writing all accidents resulting in death, trauma, or occupational disease to the Contracting Officer and the COR. All accidents and injuries or death must be reported to the COR and Contracting Officer within 24 hours of occurrence. The Contractor shall submit to the COR a full report of damage to Government property within 24 hours of when the contractor knew or should have known of the damage.

6.4. Annual Report of Biobased products

The contractor shall report to the System for Award Management (SAM website located at URL: http://www.sam.gov), with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30. This contractor shall submit this report not later than October 31st of each year during contract performance, as well as at the end of contract performance.

7. GOVERNMENT FURNISHED EQUIPMENT AND INFORMATION:

The COR will provide a copy of the government work shift schedule.

8. CONTRACTOR FURNISHED ITEMS:

The contractor shall furnish the necessary material and equipment to perform the tasks outlined in this Statement of Work (SOW). The equipment must be in proper mechanical condition, fully equipped as required for efficient operation, and properly registered and insured in accordance with State Law before being accepted for work on this contract. The equipment must be equipped with accessories to meet the existing traffic and road conditions when in use on this contract.

8.1 Environmental Requirements

The contractor must comply with Title 7 U.S.C. § 8102 Biobased markets program, Executive Order (EO) 13693, “Planning for Federal Sustainability in the Next Decade,” and the Federal Acquisition Regulation to provide biobased and recovered material products.

The contractor shall utilize products and material made from biobased content to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that vendors supply the greatest number of biobased products listed, meeting the health and environmental specifications.

Biobased Products

General Purpose De-icers 93% Min. Biobased Content

Biobased products that are designated for preferred procurement under USDA’s BioPreferred® program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor shall provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the USDA in the BioPreferred® Program, the contractor is encouraged to use other commercially available biobased products.

The contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. The contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The contractor shall provide data on the quantity and dollar values of biobased products used in this contract to the COR.

The contractor shall comply with the provisions at FAR 52.223-1, Biobased Product Certification.

Additionally, the contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

9. PLACE OF PERFORMANCE:

The place of performance shall be at the contractor’s site and at the following government facility:

U.S. Border Patrol Detroit Sector Headquarters 26000 South Street Selfridge Air National Guard Base, MI 48045

10. PERIOD OF PERFORMANCE:

The period of performance shall be a four (4) month base period and four (4) twelve

(12) month option periods. Option periods may be exercised at the discretion of the Government. The anticipated period of performance schedule is as follows:

Base Period: Jan. 01, 2016 through April 30, 2016 Option Year 1: May 01, 2016 through April 30, 2017 Option Year 2: May 01, 2017 through April 30, 2018 Option Year 3: May 01, 2018 through April 30, 2019 Option Year 4: May 01, 2019 through April 30, 2020

NOTE: Although all option periods consist of twelve (12) month periods, work will only be conducted throughout the months defined in section 4.0. Vendors are expected to only quote the Government for the time period when services will be rendered (November through April). The Government has structured the option periods as such for administrative purposes.

11. SECURITY:

All work performed under this contract will be UNCLASSIFIED. However, the following security screening requirements apply to both U. S. citizens and lawful permanent residents who are hired as the contractor’s employees. All personnel employed by the contractor or responsible to the contractor for the performance of work hereunder shall be able to favorably pass a Security Background Check. For all contractor personnel proposed to work on this contract, the contractor shall submit the following information to the COR within ten (10) working days after the date of contract award:

- Individual’s full name

- Date of birth (DOB)

- Driver’s License and/or State Identification Number (Photocopies)

The contractor’s employees or agents shall not begin working under the contract until a favorable Security Background Check is adjudicated by the U.S. Customs and Border Protection Security Specialist. No exceptions to this requirement will be permitted except in an emergency and as approved on a case-by-case basis by the COR.

Failure of any contractor employee to favorably pass the Security Background Check means that the contractor has failed to satisfy the contract's requirement to provide qualified and competent personnel. The contractor’s failure to meet the requirement to provide qualified personnel may be grounds for termination of the contract, unless cleared personnel are timely provided as replacements. The contractor must provide a qualified replacement capable of favorably passing the Security Background Check within two (2) weeks of the notification that a proposed contractor employee or agent failed to pass the Security Background Check. This policy also applies to any personnel hired as replacements during the term of the contract. Contractor employees must carry work issued identification (ID) at all times while on a Federal Installation.

12. SPECIAL CONSIDERATIONS:

12.1. Geographic Restriction.

Due to the nature of this requirement and the time critical importance of the services sought, competition is restricted to vendors that are located within 45 miles of the CBP facility at Selfridge Air National Guard Base.

12.2. Contracting Officer’s Representative (COR).

Michel J. DeRosiers Phone: 586-612-4127 Email: michel.j.desrosiers@cbp.dhs.gov

12.3. Contracting Officer (CO).

Shaun G. Saad Phone: 202-344-1971 Email: shaungalen.saad@cbp.dhs.gov

12.4. Site Visit.

The Government will sponsor a site visit during the solicitation period for potential vendors to view the service area. The site visit will occur on Wednesday, December 2, 2015 from 9:00 AM to 11:00 AM and 1:00 PM to 3:00 PM. To participate in the site visit, vendors should contact the COR listed above to provide the necessary information to obtain Base access.

13. APPENDICES.

A. Maps and/or Site Plans