HSBP1011Q0001 Q A 082210.pdf

SOLICITATION HSBP1011Q0001

San Diego Sector Border Patrol Site Visit Follow-Up Questions

Questions:

STATE ROUTE 94 CHECKPOINT (Location 5)

1) How long are detainees held here? 10 hours max.

2) How are we supposed to clean the floors of the K9 trailer? Do we need to disinfect because of parvo and other canine diseases? Sweep and mop, no wax, yes disinfect.

3) Are we supposed to strip and wax the K9 trailer? No.

4) Are we supposed to clean the K9 cages? No.

5) How many people occupy location 5B? The Supervisor Trailer is occupied by 3 people 24/7.

6) What is the maximum number of occupants at any given time in the Main building/muster area? 65 people max during shift change.

7) How many Agents occupy the Main building? 10-15 Agents.

8) Are we supposed to wash the concrete pad in the processing area? No, just sweep and police up trash.

9) What about the trash at the guard shack? Yes, that is part of the requirements for all trash to be emptied.

FOREST GATE PROCESSING CENTER (Location 15 J,K,L,M,N,O)

1) Do we clean cells when they are occupied?

No. You will have to coordinate with the Supervisor to have them rotate detainees.

2) Page 10 (labeled Bld 16) of the diagram says that it is a weight room. It is being used for storage now. What plans are there for this?

Bld 16 will be an office by the time the contract starts. It is not included in the scope of work.

3) K9 (Location K) is now a supply trailer. Are there any plans for this location?

No. This will remain a storage area.

4) What are the requirements for the Heavy Equipment Vehicle Garage?

Office areas only, restrooms, and trash removal from inside and outside receptacles.

5) What about recyclables? TBD

6) Part of the triple wide trailer (Location M) is scheduled to be replaced from the exit sign back in 2012. New requirements will be given when this happens.

7) Location J,K,L,M,N list the hours for cleaning from 6:00 PM to 8:00 AM. This is a typo. The hours are from 6:00 AM to 8:00 PM.

BOULEVARD (Location 6)

1) What are the requirements for I-8 Eastbound (Location I) and Old Hwy 80 Westbound (Location J) in Jacumba?

The requirements for the Eastbound and Westbound checkpoints in Jacumba are NOT seasonal as briefed during the site visit. This checkpoint is now in operation 24/7.

Cleaning frequency should be determined by the contractor according to the size and location.

2) Are we responsible for the deck between muster (location G) and admin areas (location A)?

Yes. It is included in the total square footage.

3) Are we responsible for ashtrays? Yes.

4) Are we responsible for the grill and water dispenser on the deck?

No. That is Agent maintained.

5) Who has the keys to the trailer?

The Contractor has keys to all offices in the trailers.

6) Who is responsible for floor mats?

The Contractor will be responsible for maintaining floor mats. Mats will be cleaned once per month by another vendor.

CAMPO/PINE VALLEY STATION (Location 7)

1) How many detention cells are at CAO/Pine Valley (location A)? 20.

2) What is the square footage of the carpeted areas on page 23 of the diagrams? The square footage of carpeted area in Location 7A Administrative/Reception area only is approximately 64’ x 56’. The area in the Contingency Conference Room is approximately 52’ x 50’. All other offices have varying dimensions of carpeting.

3) Are we responsible for purchasing, providing, changing, or disposing of light bulbs? No. That is handled by facilities.

4) What are we responsible for regarding the wash rack and fuel islands (Location D)? You are responsible for the entire concrete pad area (grey concrete not the asphalt).

5) The square footage of location F (I-8 Checkpoint triple wide trailer) is incorrectly stated in the description as 3840 SF. The correct square footage of the new triple wide trailer is 2556 SF.

6) There are several typos on the description of location E (I-8 Checkpoint double wide trailer). The number of toilets listed are NOT 22, but only 2. The number of urinals are NOT 44, but only 4. The number of windows are NOT 1717, but only 17.

El CAJON STATION (Location 15 A,B,C,D,E,F,G,H,I)

1) Location C is carpet NOT tile.

2) What do we do with the recycling at the fuel island? Take it to the street recycling bin.

3) Are we responsible for the waterless urinal cartridges in bathroom on Location I?

Yes, you are responsible for all supplies.

4) Location I on page 12 of the diagram includes suite J in the square footage which is not complete yet. It is located below the 15x40’ storage area on the diagram, which will also be future offices by the contract award date.

MURRIETA STATION (Location 18)

1) The Oak Grove Checkpoint (Location B and page 16 of the diagrams) is NOT seasonal as briefed during the site visit. This location is used daily by field Agents. Cleaning should be scheduled accordingly.

2) What is the total square footage of the carpeted area in the main station? There is no breakdown yet of the carpeted area for Location A. I will work to try to get this, but cannot guarantee that I will have it before the solicitation deadline. The walk through should have provided everyone the opportunity to estimate and confirm dimensions for cleaning.

3) Do we need to clean the windows in the ceiling of Location A? No. The ceiling windows/skylights are not to be cleaned by contractors. Likewise, the corrugated plastic hanging ceilings are also not to be cleaned by contractors.

4) Do we need to clean/dust the top of the light fixtures in the locker rooms of location A? No. The top of the light fixtures are well above 15 feet and do not need to be dusted by contractors.

5) Do we need to clean all the windows in Location A including the locker rooms windows? Yes.

6) Do we need an escort into the secured areas of Location A? Yes. Including Intel offices.

7) Do we need to clean the bays of the vehicle garage (location 18 D)? No. The bays are not included, only the office space, and the one bathroom in the bay.

8) Do we need to clean the attic/loft in the garage (location 18 D)? No.

TSA Barracks (Location 1)

1) Are we responsible for the outside holding area of Bld #5, page 14 of the diagram? Yes, it should be swept and policed accordingly (about 1700 SF).

2) Are we responsible for wiping down mattresses and bunks in the barracks? Yes.

CHULA VISTA STATION (Location 3)

1) Are we responsible for the outside break area on page 3 of the diagram? Yes.

2) What is the square footage of the Intel Trailer (Location B)? The trailer is 684

SF.

3) Are bays included in the Garage (location E)? All bays must be swept. See description.

IMPERIAL BEACH STATION (location 4)

1) The Operations Building (location B) has the total square footage of carpet and tile reversed. It should state 9000 SF of carpet and 1200 SF of tile.

2) Are we responsible for cleaning the walls of detainee cells (location B, page 26 of the diagrams)? Yes, they are power washed and disinfected (all cells, all locations).

3) Does the vehicle garage (location C) include sweeping the bays? Yes. Bays are referenced as hangers. Bays are included in the 2000 SF total.

4) What are we supposed to clean for the W-2 sub station (location D)? As of right now the only area to be cleaned is the bike room, the lounge and the 5 offices plus the restrooms. The total square footage listed is for the future trailer that is expected in FY11. The total square footage now is approximately 600 SF.

MAINTENANCE SHOP (Facilities, Vehicle and Electronics) (Location 17)

1) Are we responsible for the bays in Facilities Maintenance Shop (location 17A)?

No, only the lunch room area is included in the total square footage and must be swept.

2) Are we responsible for the bays in the Garage (location 17B)? Yes. Included in the square footage.

3) Electronics (location 17C) does include the bays.

RANGE (Location 14)

1) Contractors are NOT responsible for the hand to hand combat area of Location A and page 13 of the diagrams. They are only responsible for the classroom area with desks. As such, they are not responsible for any of the mats on the floor or walls.

SAN CLEMENTE STATION (Location 13)

1) Are we responsible for the outside areas?

The contractor is responsible for the secondary areas on both sides of I-15, the square footage is approximately 7200 SF. You must coordinate with Agents to stop traffic and allow you safe passage. You are not responsible for the grounds maintenance or the parking lot.

2) What are the cleaning hours for the Admin trailer (Location A)? The two offices on the far end (PAIC and APAIC) must be cleaned by 7:00 AM. The rest of the trailer must be completed by 8:00 AM to ensure no interruption of operations.

3) Are we responsible for all the grounds? No. Just the secondary inspection area.

OVERALL QUESTIONS

Can we do one price for the whole site/station, or does it have to be broken up by LINs?

Does the contract include paper products? Yes, all cleaning supplies and paper products must be provided by the Contractor, and included in the proposal. The government will not furnish any supplies or products.

Can we get a copy of the current contract? Copies of contract documentation must be requested through FOIA channels to US Customs and Border Protection Agency (CBP).

Please visit www.dhs.gov to determine who FOIA requests should be sent to. The Contracting Officer is not the FOIA coordinator for CBP.

Detainee census fluctuates daily. There is no way to be certain of how many detainees will be in any holding areas or to provide an average. Contractors should go by what they witnessed during the site walk through, and of course maximum capacity for each holding area.

What does one (1) ea mean on the SF1449? Refers to a single area.

Most descriptions include the total area for policing the grounds, sidewalks, and or parking lots, is this required also?

Sidewalks and entryways around the immediate building should be swept/policed.

Contractors are not responsible for policing the entire site (grounds maintenance) at every location.