HSA Industry Day Presentation 11.21.24.pdf

Technical Expertise and Support Services for

FHWA Office of Safety Industry Day

November 21, 2024

Agenda

• Introductions & Administrative Overview

• Procurement Information

• FHWA Office of Safety Background

• Objective

• Tasks

• Skills and Expertise

• Q&A

Introductions and Overview

• Microsoft Form Sign-In

• Silence electronic devices

• Please mute when not speaking

• Please do not record during event

• Please do not photograph speakers or audience

• Please drop questions in the Teams Chat

• Presentation and attendees list will be posted to SAM

• All information presented is subject to change

Administrative Overview

Disclaimer

• This exchange of information does

NOT constitute a Request for Proposal and is not to be construed as a commitment, implied or otherwise, by the Government that a procurement action will be issued.

• The Government may not respond to any specific questions or comments. Any information submitted by respondents during this exchange is strictly voluntary.

Procurement Information

• NAICS 541990 – All Other Professional, Scientific and Technical Services

• Size Standard $19.5 Million

• Product Service Code (PSC) - R425 Support-Professional:

Engineering/Technical

• Ordering Period: Five Years

• Task Order Types: Time and Materials

(T&M), Firm Fixed-Price (FFP)

Procurement Information

Estimated Procurement Milestones

• Current IDIQ ends August 2025

(six-month extension – Feb 2026)

• Anticipated IDIQ Award: Fall 2025

• Estimated Value: $58M

Background

• Roadway crashes have an enormous human impact on our nation, making

Safety FHWA’s top priority.

• The ultimate goal of surface transportation safety is to reduce the number of fatal and serious injury crashes.

• The Office of Safety develops and implements programs and initiatives to improve safety for all road users.

• The effective execution of these responsibilities requires an integrated and comprehensive program of many activities, from research and analysis to the development of regulatory guidance, standards, and training, to delivering technical assistance and outreach to transportation stakeholders.

Objective

• Provide support for Office of Safety’s mission through related activities outlined in the task order work.

• Office of Safety recognizes the many factors that contribute to crashes and therefore integrates multiple perspectives to address safety challenges, ranging from engineering and infrastructure solutions to applying public health principles and other effective approaches.

• Office of Safety has adopted the Safe System Approach, which has as basic principles that humans make mistakes, that humans have limited ability to tolerate crash impacts, and our mistakes should never lead to death or serious injury.

• Seeking expertise in transportation safety (engineering, planning, and research) and associated areas (e.g., public health, sociology, advocacy, industry, research, and the public).

Objective

• The work described provides a flexible approach that supports and prepares Office of Safety in meeting the needs and delivery of its mission and priorities.

• The work outlined highlights the broad general areas of projected types of services that may be required during the period of performance.

Tasks

Task 1: Technical Support and Assistance

Task 2: Professional Capacity Building, Development, and Training Support

Task 3: Audience Outreach

Task 4: Operations and Administrative Program Support

Task 1 Technical Support & Assistance

• Research, Analysis, Development, and Engineering Support

• Policy/Regulatory Analysis

• Reports and Case Studies

• Analysis of Program Delivery Approaches

• Safety Evaluations

• Program Evaluations

• Data Collection, Analysis, and Statistical Modeling

Task 2 Professional Capacity Building, Development, and Training Support

• Identify Capacity Building Topics and Needs

• Stay updated on stakeholder and industry needs

• Identify new and existing gaps in knowledge and skills

• Course Development and Delivery

• In collaboration with FHWA partners, develop new courses and provide all logistical support.

• Develop comprehensive plans for marketing and implementation of new established course.

Task 3 Audience Outreach

• Organic B2B and B2C audience segmentation, cultivation, and engagement, editorial and content planning, development, implementation and evaluation.

• Internal Communications across FHWA and US DOT.

• Current channels include conferences, print, web, e-news, email, webinars, FHWA's social channels (YouTube, LinkedIn).

• Communications Operations & Logistics (e.g.

conference procurement)

Task 4 Technical Operations Support

• Provide support to build out and maintain advanced SharePoint sites.

• Use Power Apps,

• PowerBI (and other similar programs),

• Microsoft applications (including new and emerging programs like Lists),

• Adobe Creative Suite (and similar graphics programs),

• Other programming to support office operations.

• Large Language Models LLMs

General Administrative/Clerical Program Support

• Memo writing

• Meeting coordination

• Printing, copying/collating

• Shipping

• Warehousing, inventory, registration

• Information request coordination

• FOIA support (Reviewing, Scanning, Redacting–both narrative and video/images, Preparing document packages)

• Other support as required

Conference/Meeting Support

• Provide management, logistical and technical support for Office of Safety and partners

• Travel arrangement

• Comparison shop for appropriate location and facility

• Prepare appropriate pre- and post-conference materials and proceedings

• Facilitate and prepare evaluations of these meetings and make recommendations for actions based on findings.

• Meetings are in-person and/or web-based and may include:

• Introductions on innovative technologies, or other safety topics.

• Webinars

• Peer exchanges,

• Technical meetings, and

• Focus groups

• Diverse Audiences

Skills and Expertise

• Demonstrated evidence of the required skills and expertise.

• Depth and breadth of all facets of multimodal roadway safety for national, state, local, and Tribal contexts, from policy and planning, to research and data analysis, to implementation and maintenance.

• Communications and marketing in a government environment.

• Technical writing and editing, including 508 accessibility remediation.

• Working with and supporting third party stakeholders (e.g., technical assistance, peer exchanges, seminars, workshops, webinars, focus groups).

Q&A

• Please state name and company

• Government will not answer questions on cost or proposal approach

• All information presented is subject to change