HRV Sources Sought 36C25626Q0639.pdf

Sources Sought Notice

Sources Sought Notice 36C25626Q0639

SUBJECT* Medical Electronics HRV Acquire Heart Rate Variability

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25626Q0639

RESPONSE DATE/TIME/ZONE 04-14-2026 3:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, TX 77056

POINT OF CONTACT*

Contract Specialist Tiffany Burks tiffany.burks@va.gov 601-362-4471 X56338

PLACE OF PERFORMANCE

ADDRESS Michael E. Debakey VA Medical Center

2002 Holcombe Blvd Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS tiffany.burks@va.gov EMAIL DESCRIPTION Sources Sought Notice 36C25626Q0639

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized on the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI

1. Title: Medical Electronics Heart Rate Variability (HRV) Testing Lab

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

Model / Part Number Item /Description of Supplies/Equipment Qty 6020 Acquire Heart Rate Variability Testing Lab (HRV)

1-EA

6100 Continuous Noninvasive Arterial Pressure (CNAP) Beat-to-Beat Blood Pressure (BP) Monitor System

1-EA

6003 Quantitative Sweat Measurement System, Add On 1-EA 5568 WR TILT TABLE, Model S1 1-EA

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 339113 is 800 (employees or dollars).

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

For example: City/State, Country

b. Are the requested items/equipment manufactured by a small or large business? Yes or No

c. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)? Yes or No

d. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

e. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________

Company's business size: ________________________________________________ Unique Entity ID (UEI) #: ________________________________________________

f. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 339113 NAICS code?

Please provide proof of qualifications.

g. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), Federal Supply Service (FSS) and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: Michael E. DeBakey (MEDVAMC) is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the HOUSTON VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 3:00pm (CST), Tuesday April 14, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to tiffany.burks@va.gov

The subject line shall read: Michael E. DeBakey VAMC – micro-plate reader research equipment. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by Michael E. DeBakey VAMC as “Market Research” and will not be released outside of the Michael E. DeBakey VAMC Purchasing and Contract Team.

6. Contact Information:

Tiffany Burks tiffany.burks@va.gov

Your response to this notice is greatly appreciated!

SCOPE OF WORK AND GENERAL SPECIFICATIONS

FOR WR Medical Electronics HRV Acquire Heart Rate Variability Testing Lab

1. Background: The Michael E. DeBakey VA Medical Center (MEDVAMC) currently owns a WR Medical Electronics HRV Acquire Heart Rate Variability Testing Lab, which is used for a variety of diagnostic testing on inpatient Veterans. The current equipment is beyond repair and must be replaced.

2. Project Scope:

Item Description QTY 6020 HRV Acquire Heart Rate

Variability Testing Lab

6100 CNAP Beat-to-Beat BP Monitor System

6003 Q-SWEAT Sweat Measurement System, Add-On

5568 WR Tilt Table, Model S1 1

3. Supply Specifications – Requirements:

M The HRV Testing Lab Features:

* Vertical Cart Assembly

* HRV Acquire Device Mounted on Articulating Arm

* Cart-Mounted PC with Testworks Software

* Medical Grade Isolation Transformer

* Chest Bellows, Valsalva Bugle, ECG Cable and Leads

* Initial Set of Testing Supplies

The CNAP Stand-Alone System Features:

* CNAP Beat-to-Beat BP Device

* Wrist Unit

* Set of S, M, L 150 Hr Finger Cuffs

* Integration w/ Testworks Software

* Vertical Cart Mounting

* (Does not include Advanced Hemodynamics)

The Q-Sweat Add-On Features:

* Q-Sweat Main Unit

* Evoked Sweat Capsules

* External Desiccant Cylinder

* Ionto4 Stimulator

* Initial Set of Testing Supplies

* Testworks Q-Sweat Software Module

4. Warranty and Support: N/A

Delivery Location:

Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030