HRSA 26-080_Final.pdf

Bureau of Health Workforce

Notice of Funding Opportunity

Application due 07/08/2026

Primary Care Dental Faculty Development Center Program (PCDFD) Opportunity number: HRSA-26-080

Contents Before you begin 3

Step 1: Review the Opportunity 4 Basic information 5 Eligibility 6 Program description 9 Award information 14

Step 2: Get Ready to Apply 18 Get registered 19 Find the application package 19 Application writing help 20

Step 3: Build Your Application 21 Application checklist 22 Application contents and format 24

Step 4: Understand Review, Selection, and Award 37 Application review 38 Selection process 43 Award notices 46

Step 5: Submit Your Application 47 Application submission and deadlines 48 Other submissions 48

Step 6: Learn What Happens After Award 49 Post-award requirements and administration 50 Reporting 54

Contacts and Support 55

Endnotes 58

Before you begin If you believe you are a good candidate for this funding opportunity, secure your SAM.gov and Grants.gov registrations now. If you are already registered, make sure your registrations are active and up-to-date.

SAM.gov registration (this can take several weeks) You must have an active account with SAM.gov. This includes having a Unique Entity Identifier (UEI).

See Step 2: Get Ready to Apply

Grants.gov registration (this can take several days) You must have an active Grants.gov registration. Doing so requires a Login.gov registration as well.

See Step 2: Get Ready to Apply

Apply by the application due date Applications are due by 11:59 p.m. Eastern Time on 07/08/2026.

• All activities proposed in your application and budget narrative must align with applicable law, including but not limited to statutes, executive orders, federal regulations and applicable judicial holdings. Accordingly, discretionary awards shall not be used to fund, promote, encourage, subsidize, or facilitate: racial preferences or other forms of racial discrimination by the recipient, including activities where race or intentional proxies for race will be used as a selection criterion for employment or program participation; denial by the recipient of the sex binary in humans, or the belief that sex is a chosen or mutable characteristic; illegal immigration; or any other initiatives that compromise public safety. If an application does not align, the application will not receive funding to the extent permitted by law and applicable court orders.

https://sam.gov/ https://grants.gov/

1. Review 2. Get Ready 3. Build 4. Understand 5. Submit 6. Award Contacts

Step 1:

Review the Opportunity

In this step

Basic information 5

Eligibility 6

Program description 9

Award information 14

Basic information Health Resources & Services Administration

Bureau of Health Workforce

Supporting the development of faculty who teach primary care dentistry.

Summary The Primary Care Dental Faculty Development Center serves as a resource and training hub to:

• Support the development of faculty who teach primary care dentistry.

• Advance community and population-level approaches to assess and improve oral health outcomes.

• Prepare dental faculty for roles in program leadership.

Faculty development will include: increasing the ability to teach clinical dentistry, developing leadership competencies, and dissemination including publishing and presentations.

Funding details Application types: Competing continuation, New

Expected total available funding in FY26: $1,000,000

Expected number and type of awards: 1 CA (Cooperative Agreement)

Funding range per award: $500,000 to $1,000,000

We plan to fund awards in five budget periods for a total period of performance from 09/01/2026 to 08/31/2031.

The program and awards depend on the appropriation of funds and are subject to change based on the availability and amount of appropriations.

Have questions?

Go to Contacts and Support.

Key facts Opportunity name:

Primary Care Dental Faculty Development number:

version:

Initial

93.976

Keydates

06/05/2026 deadline:

07/08/2026

01/2026

09/01/2026

See other submissions for other time frames that may apply to this NOFO.

Eligibility Eligible entities include entities that have programs in dental or dental hygiene schools, or approved residency or advanced education programs in the practice of general, pediatric, or public health dentistry, which may include dental schools, or public or private not-for-profit hospitals, or public or private nonprofit entities which the Secretary of Health and Human Services deems capable of carrying out this grant.

Types of eligible organizations These types of domestic* organizations may apply:

• Public and State controlled institutions of higher education.

• Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.

• Nonprofits without 501(c)(3) status with the IRS, other than institutions of higher education.

• Private institutions of higher education.

• Others (see text field entitled “Additional information on eligibility” for clarification).

*“Domestic” means the 50 states, the District of Columbia, the Commonwealth of Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau.

Additional information on eligibility You can apply if you are an accredited school of dentistry, public or nonprofit hospital, or public or private nonprofit entity which the Secretary of Health and Human Services deems capable of carrying out this grant.

Individuals are not eligible applicants under this NOFO.

Other eligibility criteria Domestic faith-based and community-based organizations, tribes, and tribal organizations are also eligible to apply, if otherwise eligible.

• You must be accredited by the Commission on Dental Accreditation (CODA) before September 1, 2026. We will check the CODA website to confirm your accreditation.

Trainee eligibility To receive support under this program, a trainee must be one of the following:

• A U.S. citizen or non-citizen national.

• An individual lawfully admitted for permanent residence to the United States.

• Any other “qualified alien” under section 431(b) of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, Pub. L 104-193, as amended.

Each trainee must also:

• Have one of these health professional degrees: Doctor of Dental Surgery (DDS), Doctor of Dental Medicine (DMD), or Dental Hygienist (DH).

• Be a licensed dentist or dental hygienist.

• Have a non-tenured, junior faculty appointment (instructor, assistant professor, associate professor, or program director).

• Have their faculty appointment at an accredited dental school, dental hygiene school, or primary care dental residency program. Eligible types of residency programs include:

◦ General Practice Residency (GPR)

◦ Advanced Education in General Dentistry (AEGD)

◦ Pediatric Dentistry

◦ Dental Public Health (DPH) Residency

• Be newly hired faculty within the past five years.

Note: Faculty from your own institution are eligible to participate as trainees, if otherwise eligible.

Completeness and responsiveness criteria We will review your application to make sure it meets these basic requirements to move forward in the competition.

We will not consider an application that:

• Is from an organization that does not meet all eligibility criteria.

• Requests funding above the award ceiling shown in the funding range.

• Is submitted after the deadline.

Application limits You may not submit more than one application. If you submit more than one application, we will only accept the last on-time submission.

Cost sharing This program has no cost-sharing requirement. If you choose to share in the costs of the project, we will not consider it during merit review. Recipients agree that once committed, cost sharing amounts are enforceable and subject to reporting and auditing requirements under 2 CFR 200.

Maintenance of effort Federal funds must add to any existing non-federal funds for your proposed activities. If you receive an award, you will have to spend at least as much as you spent in the last fiscal year before the award. 42 U.S.C. § 295n-2(b) (Section 797(b) of the Public Health Service Act) requires this. We will enforce these statutory requirements through all available mechanisms. You must provide supporting documentation of your maintenance of effort in your attachments.

Post-award requirements Before you apply, make sure you understand the requirements that come with an award.

See Step 6: Learn What Happens After Award for information on regulations that apply, reporting, and more.

Program description Purpose The purpose of this program is to create a Primary Care Dental Faculty Development Center. The center will support dental faculty development by leading training activities and through subawards to training partners. The center will support faculty trainees with improved teaching strategies, evaluation and assessment strategies, and leadership development.

The center will tailor training to faculty teaching primary care dentistry:

• At the predoctoral level (dentistry and dental hygiene) and postdoctoral level (GPR, AEGD, Pediatrics, DPH).

• In academic and community-based settings.

• As new clinicians pursuing long-term academic careers and experienced clinicians entering teaching for the first time.

• To increase dental faculty’s clinical, research, and leadership skills and their ability to teach clinical dentistry.

Background Dental schools continue to face challenges recruiting and retaining faculty. The American Dental Education Association (ADEA) reports an increase of total open faculty positions from 383 in academic year (AY) 2018-19 to 645 in AY 2022-23[1]. Further, the proportion of schools redistributing teaching loads to cover faculty vacancies increased from 44% in AY 2020-21 to 67% in AY 2021-22[2]. Use of part-time faculty also decreased from 32% to 21% in the same time period. While the total lost faculty positions decreased from AY 2020-21 to AY 2021-22, more full-time faculty positions were cut at schools[3].

Demand for dental faculty is unlikely to wane. The number of accredited dental schools has increased from 65 in AY 2015-16 to 75 today as has enrollment in dental education, increasing from 25,381 in AY 2018-19 to 27,004 in AY 2023-24[4].

While CODA requires programs to conduct faculty development, implementation varies. Faculty development can prepare clinicians with clinical, research, and administrative skills to transition from clinical practice to teaching in competitive academic environments.

HRSA has funded prior faculty development efforts to prepare clinicians to teach and in 2020 published qualitative outcomes of these efforts. The outcomes describe resources and infrastructure supporting improved faculty skills in education, research, and administration. Common faculty development activities included community-based training, curriculum enhancements, web-based training, and interprofessional education methods. Faculty development modalities included faculty seminars, master’s degrees, and mentoring. Pipeline activities, online resources, and continuing education also supported clinicians moving into academics. While faculty development can also improve retention, the effect of faculty development on dental practice patterns and patient outcomes are still less clear[5].

Program goal and objectives Goal: To increase dental faculty’s clinical, research, and leadership skills and their ability to teach clinical dentistry.

If you receive this award, you will establish a Primary Care Dental Faculty Development Center with these objectives:

Objective 1. Prepare faculty to teach clinical primary care dentistry in academic as well as community-based settings.

Objective 2. Advance community and population-level approaches to assess and improve oral health outcomes.

Objective 3. Increase the supply of qualified faculty for leadership positions within dental schools, dental hygiene schools, and primary care dental residency programs.

Program requirements and expectations Award recipients are required to participate in federally designed evaluations to assess program effectiveness and efficiency upon request.

If you receive this award, you must use this funding to:

• Plan, develop, and implement a Primary Care Dental Faculty Development Center that is national in scope.

• Advertise the center’s dental faculty development program nationally.

• Complete a planning year from September 1, 2026, to August 31, 2027. Use the planning year to:

◦ Develop curricula in the three focus areas described here. Make curricula applicable at the pre-doctoral and post-doctoral level and in academic and community-based settings.

◦ Create a methodology to collect and score trainee applications.

◦ Recruit trainees for the first cohort.

◦ Initiate any required subawards for needed training content and support.

• Support two cohorts of at least 20 trainees each. These cohorts must run on two-year cycles beginning in years two and four of the grant award.

◦ The first cohort must start by September 1, 2027, and end by August 31, 2029.

◦ The second cohort must start by September 1, 2029, and end by August 31, 2031.

• In the first four months of each two-year cohort, work with each trainee to create an Individual Development Plan (IDP). IDPs should target their clinical, research, and leadership goals. Provide regular mentorship and guidance to implement the IDPs.

• Plan and host a minimum of four face-to-face training sessions for each two-year cohort (one per academic semester).

• Support trainee travel to the ADEA annual conference and exhibition.

• Create a flexible application process to accommodate trainees with varied levels of prior training, experience, and faculty development coursework.

• Submit trainee applications through the appropriate department chair or designated institutional official, as direct trainee submissions are not permitted.

• Identify an internal advisor or mentor. This person will guide the implementation of the trainee’s IDP. They will also help tailor faculty development activities to the resources available where the trainee is teaching.

• Help trainees become clinician educators and faculty leaders capable of teaching primary care dentistry in interprofessional clinical sites targeting rural populations and populations with limited access to services.

• Integrate in-person, virtual, and any tele-technology in training, for example tele-precepting, tele-mentoring, Project ECHO, live video, remote patient monitoring, or other technology as appropriate.

• Use of methods such as Multiple Chronic Conditions (MCC) e-Care Plan, artificial intelligence and assistive technology, and mobile health technologies to provide telehealth and in-person care delivery.

Focus area one: Teaching clinical dentistry

You must develop a robust curriculum to assist trainees with:

• Targeted, effective teaching strategies (lectures, case studies, simulations, group discussion, and interprofessional teaching approaches).

• Curriculum development.

• Communication skills.

• Student and resident evaluation to assess mastery of competencies and collect feedback.

• Mentoring and advising.

• Use of online learning platforms.

• Virtual simulation.

• Teledentistry models.

• Multimedia resources.

Training should:

• Ensure that trainees have mastery of current clinical techniques and are calibrated with their programs’ clinical standards.

• Build interpersonal skills, including active listening, clear concise communication, critical thinking, providing constructive feedback, and conflict resolution.

• Help trainees maintain a high degree of ethics and professionalism.

Focus area two: Academic scholarship

You must include additional curriculum to introduce trainees to research skills, such as:

• Grant writing.

• Research methodology.

• Study design.

• Literature reviews.

• Data collection methods.

• Statistical analysis approaches.

• Publication and report writing.

• Data presentation and dissemination.

• Collaborative approaches to research projects.

Training should focus on developing skills to engage in community and population-level approaches to assess and improve oral health outcomes. These approaches may include:

• Integrating oral health and primary care medicine.

• Training to care for vulnerable populations, such as pregnant women, infants, and people with special needs and complex medical conditions.

• Preventing and controlling dental diseases through organized community efforts.

Skills could also include population health projects such as evaluating systems of care or designing surveillance systems to measure oral health status.

Focus area three: Program leadership

You must develop and deliver leadership curriculum to advance trainees’ careers into administrative and leadership roles. Leadership development content should match trainees’ IDP goals, and may include:

• Specific continuing education programs.

• Leadership training courses (virtual or in-person).

• Networking skills building.

• Mentorship and career advocacy development.

• Administrative skills building (constructing budgets, schedules, and other administrative tasks).

• Collaboration strategies for achieving projects and initiatives, such as accreditation preparation, both within and outside of the trainees’ specific department, school, and institution.

• Leading efforts to establish faculty development initiatives targeting additional faculty where the trainees teach.

Statutory authority 42 U.S.C. § 293k-2 (Section 748 of the Public Health Service Act)

Award information Cooperative agreement terms Our responsibilities Aside from monitoring and technical assistance, we also get involved in these ways:

• Monitor and support implementation of the Project Work Plan through monthly collaborative meetings and progress report reviews.

• Confer with the center in the development of the faculty development training program.

• HRSA may collaborate, upon request, to provide help on the process for identifying and/or selecting competitive applicants for the program.

• Collaborate with the center to identify appropriate outcome measures, evaluation plans, and dissemination strategies to ensure successful program outcomes.

• Collaborate with the center on design strategies to disseminate best practices, available evidence, and evaluation tools.

• Collaborate with the center on their strategy to recruit trainees, including review of advertising announcements, application forms, and scoring rubrics.

Your responsibilities You must follow all relevant laws and policies. Your other responsibilities will include:

• Meet monthly with the HRSA Project Officer.

• Confer with HRSA to design and implement the solicitation notice to recruit and select eligible trainees. Address geographic representation by selecting trainees across HRSA/HHS Regions.

• Convey HRSA requirements to trainees and their respective department chairs and gather written ‘sign-off.’

• Confer with HRSA in the development of the faculty training program. Work with HRSA to refine and implement the Project Work Plan at least annually across the five-year award.

• Collaborate with HRSA to identify appropriate outcome measures, evaluation plans, and dissemination strategies to ensure successful program outcomes.

• Collaborate with HRSA to design strategies to disseminate best practices, available evidence, and evaluation tools.

• Make subawards to training partners as needed in year 1 of the grant, ensuring initiation of the faculty development program no later than September 1, 2027 and ensure subrecipients are aware of all program and grant requirements.

• Coordinate with HRSA to modify the faculty development program, as needed, to meet the program goal and objectives.

• Submit all materials for general distribution, including online or partner materials, for HRSA review prior to dissemination in the program.

• Attend and participate in HRSA and related stakeholder meetings, as applicable.

Funding policies and limitations Changes in HHS regulations As of October 1, 2025, HHS has adopted 2 CFR Part 200, with some modifications included in 2 CFR Part 300. These regulations replace those in 45 CFR Part 75.

Policies

• To make an award, funding must be available and allocated for this program and purpose, at which point we will move forward with the review and award process.

• Have clear policies and good financial practices to avoid spending HRSA funds on unallowable activities. Like other award rules, we may audit your policies, procedures, and controls.

• Support beyond the first budget year will depend on:

◦ Appropriation of funds.

◦ Your satisfactory progress in meeting the project’s objectives.

◦ A decision that continued funding is in the government’s best interest.

• If we receive more funding for this program, we may:

◦ Fund more applicants from the rank order list.

◦ Extend the period of performance.

◦ Award supplemental funding.

General limitations

• For guidance on some types of costs we do not allow or restrict, see

◦ Project Budget Information in Section 3.1.4 of the R&R Application Guide [PDF]. You can also see 2 CFR Part 200 Subpart E - General Provisions for Selected Items of Cost.

◦ Allowable and Unallowable Costs and Activities, in the HHS Grants Policy Statement.

https://www.ecfr.gov/current/title-2/part-200 https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D15 https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D15 https://www.ecfr.gov/current/title-2/part-200/subject-group-ECFRed1f39f9b3d4e72 https://www.hhs.gov/sites/default/files/hhs-grants-policy-statement-april-2025-archived.pdf#page%3D81

• All costs must be reasonable, necessary, allocable to the award, and adequately documented (2 CFR 200.403).

• You cannot earn profit from the federal award. See 2 CFR 200.400(g).

• Current appropriations law includes a salary limit of $228,000 as of January 2026 that applies to this program. You may pay salaries at a rate higher than the Executive Level II if the amount beyond the HHS SRL is paid with non-HHS funds.

For help calculating salaries under this limit, read more at “salary rate limitation” in the R&R Application Guide [PDF].

Program-specific statutory or regulatory limitations

• You cannot use grant funds:

◦ To buy real property, or for construction.

◦ To pay for equipment costs not related directly to the purposes of this award.

Funding for reasonable equipment purchases is allowed.

◦ For foreign travel or training.

◦ For specialty board certification exam fees.

◦ For accreditation costs and fees.

◦ For financial assistance to other health care trainees.

• You must have policies, procedures, and financial controls in place. You must comply with legal requirements and restrictions, including those that limit specific uses of funding.

See Manage Your Grant for other information on costs and financial management.

Indirect costs Indirect costs are costs you charge across more than one project that cannot be easily separated by project. For example, this could include utilities for a building that supports multiple projects.

Per 45 CFR 75.414 (as of October 1, 2025, 2 CFR 300.414) indirect costs for training awards cannot exceed 8% of modified total direct costs. To calculate the (MTDC), we exclude from the direct cost base:

• Direct cost amounts for equipment, tuition, fees, and participant support costs

• Subawards and subcontracts exceeding $50,000.

For modified total direct costs, we use the definition at 2 CFR 200.1.

Consider your indirect costs when developing your budget.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.404 https://www.ecfr.gov/current/title-2/section-200.405 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/current/title-2/part-200#p-200.400(g) https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D16 https://www.hrsa.gov/grants/manage-your-grant https://www.ecfr.gov/current/title-45/section-75.414 https://www.ecfr.gov/current/title-2/part-200#p-200.1(Modified%20Total%20Direct%20Cost%20(MTDC))

Program income Program income is money earned as a result of your award-supported project activities. You must use any program income you generate from awarded funds for approved project-related activities. Find more about program income at 2 CFR 200.307.

https://www.ecfr.gov/current/title-2/section-200.307

Step 2:

Get Ready to Apply

Get registered 19

Find the application package 19

Application writing help 20

Get registered SAM.gov You must have an active account with SAM.gov to apply. SAM.gov registration can take several weeks. Begin that process today.

To register:

• Go to SAM.gov Entity Registration and select Get Started. From the same page, you can also select the Entity Registration Checklist for the information you will need to register.

• You must agree to the financial assistance general certifications and representations specifically. Those for contracts are different.

When you register, you will also receive your required Unique Entity Identifier (UEI).

Once you register:

• You will have to maintain your registration throughout the life of any award.

• If your organization has multiple UEIs, use the one associated with your physical location.

If you need additional information about user roles in SAM.gov, see “Get registered:

SAM.gov user roles” in the R&R Application Guide [PDF].

Grants.gov You must also have an active account with Grants.gov. You can see step-by-step instructions at the Grants.gov Quick Start Guide for Applicants and How to Apply for Grants.

Find the application package The application package has all the forms you need to apply. You can find it online. Go to Grants Search at Grants.gov and search for opportunity number HRSA-26-080.

After you select the opportunity, we recommend that you click the Subscribe button to get updates.

https://sam.gov/content/entity-registration https://www.hhs.gov/sites/default/files/financial-assistance-general-certification-representations.pdf https://www.hhs.gov/sites/default/files/financial-assistance-general-certification-representations.pdf https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D36 https://grants.gov/applicants/applicant-registration http://www.grants.gov/quick-start-guide/applicants https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.grants.gov/search-grants

Application writing help Visit HHS Tips for Preparing Grant Proposals.

Visit HRSA’s How to Prepare Your Application page for more guidance.

See Apply for a Grant for other help and resources.

Join the webinar For more information about this opportunity, Visit the Bureau of Health Workforce’s open opportunities website. The webinar will be recorded.

FAQs will be posted on Grants.gov Related Documents tab.

https://www.hhs.gov/grants-contracts/grants/get-ready-for-grants-management/tips-for-preparing-grant-proposals/index.html https://www.hrsa.gov/grants/apply-for-a-grant/prepare-your-application https://www.hrsa.gov/grants/apply-for-a-grant https://bhw.hrsa.gov/programs https://bhw.hrsa.gov/programs

Step 3:

Build Your Application

Application checklist 22

Application contents and format 24

Application checklist There are two types of forms in Grants.gov.

• Some forms allow you to upload components of your application to the form.

These include components like your project narrative, budget and budget narrative, and attachments, as applicable.

• Other forms are more typical, fill-in-the-blank forms.

Make sure that you have everything you need to apply.

Narratives See the instructions for the project narrative and the budget and budget narrative.

Form

Research & Related Other Project Information

Research & Related Budget

Attachments See instructions for attachments.

1. Accreditation documentation

2. Project organizational chart

3. Letters of agreement, memorandum of understanding, and contracts

4. Staffing plan and job description

5. Maintenance of effort documentation

6. Funding priority documentation

7. Training chart

8. Letters of support

9. Progress report for competing continuation applications

10-15. Other relevant documents

Included in page limit*?

Yes*

Yes*

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Other required forms See form instructions.

SF-424 (R&R)

Project Abstract Summary form

R&R Subaward Budget Attachment(s)

Research & Related Senior/Key Person Profile form

Project/Performance Site Location(s)

Disclosure of Lobbying Activities (SF-LLL)

Standardized Work Plan (SWP) form

No

No

Yes*

No

No

No

No

* Unless otherwise indicated, only what you attach to a form counts toward the page limit. The form itself does not count.

Application contents and format This section includes guidance on each component found in the application checklist.

Application page limit: 60

Submit your information in English and express whole number budget figures using U.S. dollars.

Required format Required format for project summary, project narrative, budget narrative, and attachments.

Font: A readable font like Arial, Courier, CG Times, or Times New Roman.

File format

We only accept the following document formats:

• .PDF - Adobe Portable Document Format

• .DOC/.DOCX - Microsoft Word

• .RTF - Rich Text Format

• .TXT - Text

• .WPD - Word Perfect Document

• .XLS/.XLSX - Microsoft Excel

• .VSD - Microsoft Visio

Size: 12-point font Footnotes, charts, graphics, and budget tables may be 10-point or higher.

Ink color: Black

Spacing: Single-spaced, including all text and tables.

Alignment: Left

Headings: Bold all headings and align left.

Size: 8.5 x 11 (Make sure the print area is set and allows printing to 8.5 x 11.)

Margins: 1-inch on all sides

Footer: On each page as the footer, include your organization’s name and page numbers. If a competing continuation or competing supplement, also include your 10-digit award number.

Page numbering:

• Do not number the standard OMB-approved forms.

• Number each attachment page sequentially (that is, 1, 2, 3).

• Reset the numbering for each attachment.

• Treat each attachment as a separate section.

File names: You can find guidance for naming our files in the R&R Application Guide

[PDF].

Project narrative Use the Research & Related Other Project Information form to attach the project narrative. In the project narrative, you will describe all aspects of your project.

Use the section headers and the order as listed.

Introduction See merit review criterion 1: Need.

• Briefly describe the purpose of your project.

• Be sure to describe the creation or improvement of a Primary Care Dental Faculty Development Center that is national in scope and aims to include eligible trainees.

Need See merit review criterion 1: Need.

• Describe the trainees and their unmet needs this program will address.

• Discuss the need for a comprehensive, two-year faculty development program serving junior primary care dental faculty.

• Describe how this project will improve the oral health outcomes of the population served by the trainees and their respective dental students and residents.

• Use and cite demographic data whenever possible.

https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D36 https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D36

Approach See merit review criterion 2: Response.

• Explain how the center will achieve the program goal and objectives.

• Describe how you will create a national Primary Care Dental Faculty Development Center. Describe how you will support trainees through training and development activities delivered by the center and any subaward training partners.

• Provide evidence of your experience in faculty development of primary care dental faculty. Describe how you will help trainees become clinician educators and faculty leaders capable of teaching primary care dentistry in interprofessional clinical sites targeting rural populations and populations with limited access to services.

• Include how you will tailor content to meet the needs of faculty teaching at the pre-doctoral and post-doctoral level as well as in academic and community-based settings.

• Address how you will provide faculty development approaches targeting both new clinicians pursuing long-term academic careers and experienced clinicians entering teaching for the first time.

• Describe how you will develop IDPs to match the needs of the individual trainees and provide them with necessary mentorship, knowledge, and skills (including pedagogical skills), and experience needed for career advancement and promotion.

• Describe detailed plans to develop curriculum in all three focus areas of the NOFO.

• Detail how you will host a minimum of four face-to-face training sessions for each two-year cohort and how you will support trainees’ attendance at the ADEA annual conference and exhibition.

• State clearly how you will advertise the center’s dental faculty development program nationally, create a method to collect and score trainee applications, and enroll cohorts of at least 20 trainees by the cohort start dates.

• Describe how the center will integrate in-person, virtual, and any tele-technology in your training.

• Detail how you will collaborate with HRSA, including:

◦ Hosting monthly meetings with the HRSA Project Officer.

◦ Collaborating on the development of the training content.

◦ Conferring on selection of the trainees.

◦ Working together to identify outcome measures and an evaluation approach.

◦ Reviewing materials and dissemination products.

High-level work plan See merit review criteria 2: Response and 4: Impact.

• Describe how you’ll achieve each of the objectives during the period of performance.

• Provide a timeline that includes each activity and identifies who is responsible for each. As needed, identify how key stakeholders will help plan, design, and carry out all activities.

• Include the extent to which these stakeholders address the needs of the trainees the center is serving.

• You will also include a more detailed work plan in your Standardized Work Plan (SWP). See Other required forms.

Resolving challenges See merit review criterion 2: Response.

• Discuss challenges that you are likely to encounter in designing and carrying out the activities in the work plan.

• Include potential challenges recruiting trainees, center staff, and training partners to deliver the faculty development content.

• Explain approaches that you’ll use to resolve these challenges.

Performance reporting and evaluation See merit review criteria 3: Performance management and 5: Resources and capabilities

• Outcomes. Describe the expected outcomes (desired results) of the funded activities.

• Program evaluation. The evaluation should examine processes and progress towards goals, program objectives, and expected outcomes. Be sure your evaluation plan assesses any:

◦ Increase in number of faculty prepared to teach primary care dentistry in academic and community-based settings.

◦ Improvement in teaching and training experiences provided to pre- and post-doctoral dental and dental hygiene students and residents.

◦ Implementation and impact of population and community health approaches to assess and improve health outcomes.

◦ Instances of dental and dental hygiene faculty advancement, and promotion into leadership positions.

• Evaluations must follow the HHS Evaluation Policy, as well as the standards and best practices described in OMB Memorandum M-20-12. Describe your plan to evaluate the project. Include:

◦ The evaluation questions, methods, data to be collected, and timeline for implementation.

◦ The evaluation barriers and your plan to address them.

◦ The evaluation capacity of your organization and staff. Include experience, skills, and knowledge.

◦ How you will disseminate results, how you will assess whether your dissemination plan is effective, whether the results are national in scope, and the extent of potential replication.

See the reporting section for more information.

Sustainability See merit review criterion 4: Impact.

• We expect you to sustain key project elements that improve practices and outcomes for the target population. Propose a plan for project sustainability after the period of federal funding ends.

• Highlight key elements of your projects. Examples include training methods or strategies that have been effective in improving practices.

• Describe the actions you’ll take to obtain future sources of funding.

• Determine the timing to become self-sufficient.

• Discuss challenges that you’ll likely encounter in sustaining the program. Include how you will resolve these challenges.

Organizational information See merit review criterion 5: Resources and capabilities.

• Briefly describe your mission, structure, and the scope of your current activities.

Explain how they support your ability to carry out the program requirements.

Include a project organizational chart.

• Discuss how you’ll follow the approved plan, account for federal funds, and record all costs to avoid audit findings.

• Describe how you’ll assess the unique needs of the trainees you serve.

• Include a staffing plan and job descriptions for key faculty and staff in Attachment 4.

https://www.whitehouse.gov/wp-content/uploads/2020/03/M-20-12.pdf

• Describe the organizations you will partner with to fulfill the program goals and meet the training objectives. Include key agreements in Attachment 3 and letters of support in Attachment 8.

• You will also include biographical sketches for key staff using the Research & Related Senior/Key Person Profile form. See Other required forms.

Budget and budget narrative See merit review criterion 6: Support requested.

Your budget should follow the instructions in budget narrative: detailed instructions section of the R&R Application Guide [PDF] and any specific instructions listed in this section.

HHS now uses the definitions for equipment and supply in 2 CFR 200.1. The new definitions change the threshold for equipment to the lesser of the recipient’s capitalization level or $10,000 and the threshold for supplies to below that amount.

The total project or program costs are all allowable (direct and indirect) costs used for the HRSA activity or project. This includes costs charged to the award and nonfederal funds used to satisfy any matching or cost sharing requirement (which may include maintenance of effort, if applicable).

Reminder: Indirect costs for training awards cannot exceed 8% of modified total direct costs.

The budget narrative supports the information you provide in the Research and Related Budget Form. The merit review committee reviews both. Your budget should show a well-organized plan.

The budget narrative includes an itemized breakdown and a clear justification of the requested costs. As you develop your budget, consider:

• If the costs are reasonable, allowable and allocable, and consistent with your project’s purpose and activities.

• Restrictions on spending funds. See Funding policies and limitations.

To create your budget justification narrative, see budget narrative instructions in the R&R Application Guide [PDF].

https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D15 https://www.ecfr.gov/current/title-2/part-200#p-200.1(Equipment) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#p-200.1(Supply) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#p-200.1(Supply) https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D18

Participant and trainee support costs In your budget narrative:

• List tuition, fees, health insurance, stipends, travel, subsistence, and other costs.

• Identify the number of trainees.

• Separate these costs from others so we can identify them easily.

• Include a sub-total entitled “Total Participant and Trainee Support Costs” with the summary of these costs.

• Include the costs to fund a minimum of two in-person training sessions annually in years two to five.

• Include the costs to fund all trainees’ attendance at the Annual Session and Exhibition of ADEA in years two to five.

Consultant Identify each consultant, the services they will perform, the total number of days, travel costs, and the total estimated costs.

Attachments See section 3.2 of the HRSA R&R Application Guide [PDF].

Place your PDF attachments in order in the Attachments form. See application checklist to determine if they count toward the page limit.

Unless the instructions below require it, do not submit organizational brochures or other promotional materials (for example, slides, films, clips).

Attachment 1: Accreditation documentation You must provide documentation of your CODA accreditation or initial accreditation.

Please do not provide only the web link to the accreditation body’s website. HRSA will not open any links included in the application.

Attachment 2: Project organizational chart Provide a one-page diagram that shows the full project’s organizational structure.

Include all aspects, not just the applicant organization.

https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D25

Attachment 3: Letters of agreement, memorandum of understanding, and contracts Provide any documents that describe working relationships between your organization and others you refer to in the proposal. Documents that confirm actual or pending contracts or agreements should clearly describe the roles of subrecipients and contractors and any deliverables. It is not necessary to include the entire contents of lengthy agreements, so long as the portions you include describe the working relationship between you and the other organization. Make sure letters of agreement are signed and dated.

Attachment 4: Staffing plan and job descriptions See Section 3.1.7 of the R&R Application Guide [PDF].

Include a staffing plan that shows the staff positions that will support the project and key information about each. Justify your staffing choices, including education, experience, qualifications, and your reasons for the amount of time you request for each staff position.

For key personnel, attach a one-page job description. It must include the role, responsibilities, and qualifications.

Attachment 5: Maintenance of effort documentation You will include non-federal funds that support proposed activities. These include cash, in-kind, and other contributions. Do not include any federal funds. See Maintenance of Effort requirement.

Use the sample format below to provide the Maintenance of Effort documentation.

FY before application:

Actual nonfederal expenditures

First FY of award:

Estimated nonfederal expenditures https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D1

Attachment 6: Funding priority documentation

• Provide a list of the priorities you’re requesting, clearly indicated by the number and name of the priority.

• Provide documents that prove you qualify for your chosen funding priorities.

• Include all data showing your calculations, including numerators and denominators, where applicable.

• Provide a letter signed by the respective dean, department chair, or program director attesting to the accuracy of all data and information submitted supporting your requested priority points.

See Selection process for information about how these apply.

Attachment 7: Training chart Provide a training chart that details the number of primary care dental faculty trainees you plan to train in each cohort. Include:

• The number of pre-doctoral dental faculty trainees.

• The number of pre-doctoral dental hygiene faculty trainees.

• The number of primary care post-doctoral faculty trainees by discipline (general, pediatric, dental public health).

• The number of academic dental faculty trainees.

• The number of community-based dental faculty trainees.

• The number of faculty trainees anticipated by HRSA/HHS Region.

Attachment 8: Letters of support You may provide letters of support from other organizations or departments involved in the proposed project.

Letters of support can also be from individuals within your institution who hold the authority to speak for the organization or department such as a CEO or chair.

Recommenders should indicate an understanding of and commitment to the project, and what their contribution to the project will be. You should reference letters of support in the applicable section of the project narrative.

Recommenders must sign and date their letter of support for the document to be considered.

Attachment 9: Progress report for competing continuation applications If your application is to request continued funding for a project that is in the final budget period of a period of performance, you must include a progress report as an attachment. If you do not receive an award under this NOFO, you will still need to submit the report through the usual process.

Your progress report should briefly present your accomplishments related to the program objectives during the current period of performance. Include:

• The period covered.

• Specific project objectives.

• The program activities conducted for each objective.

• Positive or negative results or technical problems.

• A table showing the number of trainees participating in the program.

Attachments 10-15: Other relevant documents You may use attachments 10 through 15 to add other relevant documents.

Other required forms You will need to complete some other forms. Upload the following forms at Grants.gov.

You can find them in the NOFO application package or review them and any available instructions at Grants.gov Forms.

Forms Submission Requirement

SF-424 R&R (Application for Federal Assistance) form With application.

Project Abstract Summary form With application.

Research & Related Other Project Information With application.

Research & Related Senior/Key Person Profile (Expanded) With application.

R&R Subaward Budget Attachment(s) form With application.

Project/Performance Site Location(s) With application.

Disclosure of Lobbying Activities (SF-LLL) If applicable, with the application or before award.

Standardizes Work Plan (SWP) form With application.

https://grants.gov/forms/forms-repository/sf-424-family

Form instructions In addition to the requirements for the budget narrative, project narrative, and attachments, following are instructions for each of the other forms required by this NOFO. See the application checklist for a full list of all application requirements.

SF-424 (R&R) Application for Federal Assistance This is your application for federal assistance. Follow the instructions in section 3.1.1 of the R&R Application Guide [PDF]. This is the application for Federal Assistance.

Important: Public information When filling out your SF-424 form, pay attention to Box 15: Descriptive Title of Applicant’s Project.

We share what you put there with USAspending. This is where the public goes to learn how the federal government spends their money.

Instead of just a title, insert a short description of your project and what it will do.

See instructions and examples.

Project Abstract Summary form Complete the information in the Project Abstract Summary form. Include a short description of your proposed project. Include the needs you plan to address, the proposed services, and the population groups you plan to serve. When applicable, identify if you are requesting funding priorities. For more information, see section 3.1.2 of the R&R Application Guide [PDF].

Research & Related Other Project Information In addition to the requirements in the project narrative section, you will provide some additional information in this form.

• Complete sections 1 through 6.

• Upload a blank document in item 7: Project Summary/Abstract to avoid a cross-form error with your Project Abstract Summary Form.

• Upload your project narrative in item 8.

• Leave items 9, 10, and 11 blank.

https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D8 https://www.usaspending.gov/ https://www.hhs.gov/sites/default/files/hhs-writing-award-descriptions.pdf https://www.hrsa.gov/sites/default/files/hrsa/grants/research-related-application-guide.pdf#page%3D14

Research & Related Senior/Key Person Profile (Expanded) Include biographical sketches for people who will hold the key positions.

• Try to use no more than two pages per person.

• Do not include non-public personally identifiable information.

• If you include someone you have not hired yet, include a letter of commitment from that person with their biographical sketch.

• Upload sketches in the Research & Related Senior/Key Person Profile form.

• Include:

◦ Name and title

◦ Education and training – for each entry include Institution and location, degree and date earned, if any, and field of study.

◦ Section A, Personal Statement. Briefly describe why the individual’s experience and qualifications make them well-suited for their role.

◦ Section B, Positions and Honors. List in chronological order previous and current positions. List any honors. Include present membership on any federal government public advisory committee.

◦ Section C, Other Support. This section is optional. List selected ongoing and completed projects during the last three years. Begin with any projects relevant to the proposed project. Briefly indicate the overall goals of the projects and responsibilities of the person.

◦ Other information. If they apply, include language fluency and experience working with populations that are culturally and linguistically different from their own.

R&R Subaward Budget Attachment(s) form You will also complete the R&R Subaward Budget Attachment Form for each subaward you propose. These include subcontracts. You will do this using the R&R Subaward Budget Attachment(s) Form.

Use the following instructions:

• Once you open this form, you can select “Click here to extract the R&R Subaward Budget Attachment”.

• Save the…