HRSA-22-120 Community-Based Workforce to Build COVID-19 Vaccine Confidence TA Webinar.pdf

Community-Based Workforce to Build COVID-19 Vaccine Confidence

TA Webinar for Applicants November 18, 2021

Health Resources and Services Administration (HRSA)

As noted in the Notice of Funding Opportunity, HRSA scheduled a technical assistance webinar for applicants to this funding opportunity on November 18, 2021 from 2:00 – 3:00pm EST. This webinar was recorded and a link to the webinar recording is provided below.

Community-Based Workforce to Build COVID-19 Vaccine Confidence

TA Webinar for Applicants Recording:

https://hrsa-gov.zoomgov.com/rec/share/vgNRQ07_NvfjpFIkn7YyeczH09zxqiIHWUB3MX ok1CBJuc_tF2fTgUeFhSwIu2O1.h4F_19xCSpZUESJY

Webinar Recording Available Now!

https://hrsa-gov.zoomgov.com/rec/share/vgNRQ07_NvfjpFIkn7YyeczH09zxqiIHWUB3MXok1CBJuc_tF2fTgUeFhSwIu2O1.h4F_19xCSpZUESJY

Health Resources and Services Administration (Overview)

• HRSA supports more than 90 programs that provide health care to people who are geographically isolated, economically or medically vulnerable.

• HRSA does this through grants and cooperative agreements to more than 3,000 awardees, including community and faith-based organizations, colleges and universities, hospitals, state, local, and tribal governments, and private entities

• Every year, HRSA programs serve tens of millions of people, including people living with HIV/AIDS, mothers and their families, and those otherwise unable to access quality health care

Overview: Local Community-Based Workforce to Increase COVID-19 Vaccine Access

Purpose & Expectations The purpose of the program is to strengthen vaccine confidence, provide further information and education on the vaccines and improve rates of vaccination across the country.

• HRSA will fund applicants that have demonstrated experience and expertise in implementing public health programs across broad geographic areas.

• HRSA provided a list of high priority states for this work:

High Priority States (Alphabetical) Alabama Idaho Michigan North Carolina Tennessee Alaska Indiana Mississippi North Dakota Texas Arizona Iowa Missouri Ohio Utah Arkansas Kansas Montana Oklahoma West Virginia Florida Kentucky Nebraska South Carolina Wyoming Georgia Louisiana Nevada South Dakota

High Priority States (Alphabetical)

Alabama

Idaho

Michigan

North Carolina

Tennessee

Alaska

Indiana

Mississippi

North Dakota

Texas

Arizona

Iowa

Missouri

Ohio

Utah

Arkansas

Kansas

Montana

Oklahoma

West Virginia

Florida

Kentucky

Nebraska

South Carolina

Wyoming

Georgia

Louisiana

Nevada

South Dakota

Purpose & Expectations

• Award recipients should propose a multi-state approach based on their capability to administer the program

• Award recipients will need to demonstrate that they have the infrastructure set up to implement a program of this scale quickly and clearly describe how they will ensure that the funding will directly serve and impact the proposed service area(s); and how the communities will quickly hire local outreach workers to provide outreach, education and assistance related to the COVID-19 vaccine.

• Award recipients will need to engage with multiple organizations, and should have existing relationships or the capacity to quickly form new relationships with regional and/or local community organizations.

Eligible Applicants

Eligible Applicants (as specified in the NOFO):

Eligible applicants include nonprofit private or public organizations with demonstrated experience in implementing public health programs. This includes Tribes and Tribal organizations as well.

Examples of eligible applicants:

•Nonprofit organizations (e.g. with 501C3 IRS Status) •Community-based organizations with nonprofit status (e.g. faith-based organizations, social service CBOs)

•Institution of Higher Education with nonprofit status •Public/State Controlled Institution of Higher Education •Local/city government entity (e.g. health department, etc.)

•Tribes/Tribal organizations

Partnering Organizations and Entities may include:

• Community-based organizations (including faith-based organizations, social service organizations)

• Local chapters of national associations

• Local health departments

• Health centers and other community-based health providers

• Minority-serving organizations or institutions

• Tribes and Tribal organizations

• Philanthropic organizations

• Local municipal entities, such as fire and EMS departments

• Social service providers (e.g. food banks, community transportation, childcare)

• Community Action Coalitions, Chambers of Commerce, Health Equity

Councils, and other community groups

Anticipated Target Populations

Data Driven:

• Using CDC’s COVID Data Tracker – specifically, the Percent of

Total Pop with at least One Dose by State of Residence.

• ASPE’s Areas with lower vaccine rates and/or vaccine confidence

Broad Coverage:

• Anticipating regional, multi-state coverage

• Specific subpopulations and/or geographic areas

Capacity to Reach:

• Leverage regional and local community-based partners or collaborators

• Proposed organizations or partners should fit target population

Anticipated Activities

Anticipated activities include, but are not limited to:

• Mobilizing community outreach workers (e.g. community health workers, patient navigators, and social support specialists)

• Reaching out directly to community members to educate them about the vaccine and providing information to those impacted by COVID-19 and its long-term health effects .

• Providing information on the closest vaccine locations.

• Assisting individuals in making a vaccine appointment, making vaccine reminder calls/texts, and arranging for transportation and childcare assistance to vaccine appointments, as needed.

Program Specific Instructions – Project Abstract

Abstract

• Project title

• Applicant organization name and website, if applicable

• State(s) and Counties in service area

• Target population(s)

• List of proposed partnerships

• Requested award amount

Program Specific Instructions - Narrative

Overview of Service Area and Proposed Target Population

• Identify the target population, demographics, include data and statistics Partnerships

• Overview, organization name, responsibilities, and experience Project Approach

• Proposed activities with Proposed partners/subcontracts and roles

• Demonstrate capability to do these activities and engage target populations quickly and effectively

• Staffing approach

• Provide a 9-month timeline

Budget Guidance

Section 4 of HRSA’s SF-424 Application Guide provides instructions for the budget, budget narrative.

Things to keep in mind:

• Total project costs: must include direct and indirect costs

• Justification: How the funds will be used over the 9-month period of performance

• Clear indication of how funds will be distributed across partner organizations (if any)

• Salary limitation

• Budgets must be well justified in the budget narrative

AND clearly related to the activities listed

• Allowable costs—see Application Guide

Allowable Costs

Allowable costs including but not limited to:

• Personnel (salary/fringe, fair hourly wages, contractors, etc.)

• Supplies to conduct proposed activities (e.g. tablets for outreach workers to make vaccination appointments on-the-spot),

• Reasonable incentives for individuals to get vaccinations (gift cards, food or food vouchers, grocery store coupons, etc.)

• Equipment (mobile units, handicap-accessible vans, etc.)

Unallowable costs (Funding Restrictions Section IV.6 of the NOFO):

• Construction (e.g. no major renovations)

• Real Property (e.g. no purchasing property/land)

• Equipment unrelated to project activities (e.g. no x-ray machine for vaccine outreach)

Budget Justification

• Personnel – Staff may be salaried, hourly, etc. All should be paid fair wages. Federal cap on Executive Salary (see NOFO Section IV.2)

• Travel – Must be listed according to local and long distance.

Estimate costs including mileage, list of travelers, description of travel and destination.

• Equipment – Any item with a per unit cost of $5,000 or greater.

(Must be related to CBO activities)

• Supplies – Must include description, costs and justification.

• Contracts – Include clear explanation and purpose to CBO objectives, description of how costs were estimated, including contractual staff.

• Other – Zoom or teleconference costs, printed materials, incentives (must be reasonable) etc.,

• Indirect Costs – Use negotiated rate provided by DCA, or the de minimis rate of 10% of salaries and wages, per 45 CFR 75.414

Other Clarifications

• Partner organizations can receive funding (subawards, contracts, mini-grants, etc.) as outlined in your proposed approach and your proposed budget

• Cost sharing-not required

• Multiple applications from an organization---not allowed

• When more than one version of the same application is submitted, the last submission prior to the due date will be reviewed

Reporting

Performance Data

• Community outreach workers hired/working on these activities

• Community outreach/education activities completed, and

• Community members vaccinated

Narrative Monthly Progress Reports

• Due seven (7) days following the end of the reporting month.

• Submitted through EHB

• Include programmatic and management practices, key activities, successes and challenges

Final Report

• Due within 90 days after the project period ends

• Submitted through EHB

Review Criteria

1. Service Area/Target Population (45 points)

2. Partnerships (30 points)

3. Project Approach & Budget (25 points)

Awards

• Start Date: January 27, 2022

• Notice of Award (NoA) to awardee/applicant

• Letters to all applicants with Summary Statement

Application Components

• Recommendation of 70 pages – can be over or under without penalty (Page 11)

• Application attachments required (listed on Page 15):

Application for Federal Assistance SF-424 Budget Information for Non-Construction Programs (SF-424A) Project/Performance Site Location(s) Project Narrative Attachment Form Grants.gov Lobbying Form Budget Narrative Attachment Form Key Contacts Project Abstract Summary

• Application Attachments beyond these are Optional

Reminder

The Grants.gov registration process requires information in three separate systems:

• Dun and Bradstreet (http://fedgov.dnb.com/webform/pages/CCRSearch.jsp)

• System for Award Management (SAM) (https://www.sam.gov)

• Grants.gov (http://www.grants.gov/) http://fedgov.dnb.com/webform/pages/CCRSearch.jsp https://www.sam.gov/ http://www.grants.gov/

Application Resources

• Applicants are responsible for reading and complying with the instructions included in HRSA’s SF-424 Application Guide except where instructed otherwise in the NOFO. HRSA’s SF-424 Application Guide:

http://www.hrsa.gov/grants/apply/applicationguide/sf424guide.pdf

• HRSA Technical Assistance for Applicants (this webinar recording will be posted on Grants.gov)

• Short Videos Available:

https://www.hrsa.gov/grants/apply/ta-list.html http://www.hrsa.gov/grants/apply/applicationguide/sf424guide.pdf https://www.hrsa.gov/grants/apply/ta-list.html

Submitting an Application

Application Due Date:

December 10, 2021 at 11:59 p.m. ET.

Submit through Grants.gov by the deadline.

Contact for Grants.gov Help Desk:

1-800-518-4726 support@grants.gov mailto:support@grants.gov

Questions

Contact HRSA for budget, eligibility, or content clarification questions:

CBOVaccineOutreach@hrsa.gov

Contact Grants.gov Help Desk for tech support:

1-800-518-4726 support@grants.gov mailto:CBOVaccineOutreach@hrsa.gov mailto:support@grants.gov

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