HRIS_RFP_Questions__2_11.14.25.pdf
PDF 76 KB Posted
- Attached to
- HRIS/Payroll System
- Solicitation number
- BPM053903
- Issued by
- Maryland
About this file
This document comprises HRIS/Payroll System RFP inquiries and responses from Maryland Auto, a state and local entity seeking to implement a new Human Resources Information System and payroll solution. The procurement involves replacing or enhancing the current payroll processing capabilities for approximately 200 employees with bi-weekly payroll cycles. Maryland Auto anticipates a decision by mid to late January with a tentative go-live date of July 1, 2026. No pre-bid or pre-proposal conference is scheduled, and in-person meetings are not required. Proposals may be submitted via email to Responses@marylandauto.net with "HRIS/Payroll" in the subject line. The organization is open to vendors located outside the USA, including those in India or Canada, and permits work to be performed remotely.
Maryland Auto has not established a defined budget; however, comparative total cost will be an important factor in the final award decision. The organization currently operates on a Sage accounting system and uses Empower as its 401(k) and 457(b) plan administrator. While Workday integration is indicated as a future potential, it is not currently a required integration, and integration with the State's payroll system is not necessary. Maryland Auto is not replacing its existing Benefits Administration system but may pursue integration opportunities with Workday. Integrated learning modules are not required but would be viewed as a beneficial feature. If selected to advance, organizations will participate in virtual interviews with the Maryland Auto team, at which time additional details regarding policies and requirements may be provided.
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Other files
| File | Type | Posted |
|---|---|---|
| HRIS_RFP_Questions__1_11.7.25.pdf | ||
| HRIS_RFP_Questions_12.04.25.pdf | ||
| HRIS_RFP_Questions__4-12.03.25.pdf | ||
| HRIS_Payroll_RFP.pdf |
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Text version
HRIS/Payroll System RFP Inquiries
Week #1
1. Could you confirm whether a pre-bid or pre-proposal conference is scheduled?
a. There will not be a Pre-bid proposal conference.
2. Can companies from Outside the USA apply for this (for example, from India or Canada)?
a. Yes.
3. Do we need to come over there for meetings?
a. In person meetings are not required.
4. Can we perform the tasks (related to the RFP) outside the USA (for example, from
India or Canada)?
a. Yes.
5. Can we submit the proposals via email?
a. Yes, You may submit your response by email to Responses@marylandauto.net. Please do not submit electronic responses through eMaryland Marketplace. Responses must contain the phrase “HRIS/Payroll”- in the subject line.
6. How many people are on the payroll?
a. We have approximately 200 employees at this time.
7. How often will the payroll be processed?
a. Bi-weekly
8. Who is your 401K provider?
a. Empower
Week #2
1. When will the decision be made and when is the intended go live date?
a. Maryland Auto anticipates a decision will be made by mid to late January with a tentative go live date on or about July 1, 2026.
2. Do you currently use any "learning modules" that need to be integrated with the new HRIS or do you expect the new HRIS to provide you with a learning module?
a. Integrated learning modules are not a requirement of this RFP. However, learning modules would be viewed as a beneficial feature.
mailto:Responses@marylandauto.net
3. Can you provide more context on the "Additional Points of Manual Data Entry"? Are the points covered under this HR services you expect us to Implement or are you expecting us to manually upload the data into HRIS?
a. The intention is to have these functions as part of the new system to be implemented without the need for additional manual effort.
4. What is your budget for the project for licenses and services?
a. Maryland Auto does not have a defined budget for the project. However, the comparative total cost of submissions will be an important factor in the final bid award.
5. Have you seen any HRIS system demos earlier?
a. Maryland Auto has experience with various HRIS systems and has seen high level demos, but none related to this current RFP.
6. What’s your current accounting system or ERP?
a. Sage.
7. What kind of details are required for integration with Workday? What would be the frequency of the integration, and would this need to be one way or bidirectional?
a. We are unable to provide specific details on Workday integration, nor confirm that is required. Workday integration is indicated as a future potential.
8. To understand if we’d replace or integrate with it, what tool is being used for Benefits
Administration?
a. We are not replacing the Benefits system but as noted there may be potential integration opportunities with Workday.
9. To understand rules of donation, tracking, accruals etc., would there be an opportunity to share your Time Off policy?
a. If your organization is selected to advance during the RFP process, virtual interviews will be conducted by the Maryland Auto team and additional details related to relevant policies may be provided at that time.
10. If empower is your provider for 401k, who administers the 457b plan?
a. Empower administers both.
11. Will the new HRIS/Payroll system need to integrate with the State's Payroll system?
a. No.
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