HRD127-HR-6548 ATTACHMENT E Cost Proposal.xlsx

This is a Cost Proposal Instructions document for California's Employee Relations Case Management Software and Services RFP (HRD127-HR-6548). The proposal requires vendors to provide comprehensive pricing for a case management system implementation, including detailed breakdowns of one-time and recurring costs across a three-year initial contract term with optional two-year renewal periods. Proposers must complete all applicable pricing tables that encompass labor, software, licensing, implementation, training, project management, support, and maintenance costs necessary to deliver the services described in the RFP.

The Cost Proposal form requires vendors to itemize one-time implementation costs including project management, business process discovery, system configuration, integration services, data migration at implementation and contract end, system testing, training, go-live support, and documentation. Recurring annual software costs must be detailed for Years 1-3 and optional Years 4-5, including software subscription, maintenance and updates, technical support, and other recurring fees. Vendors must specify their licensing model (unlimited users, named users, concurrent users, or tiered pricing) and identify the maximum number of users, administrators, standard users, and read-only users included. A Total Cost of Ownership summary must reconcile all one-time and annual costs across the five-year evaluation period to provide California with a comprehensive financial analysis of the proposed solution.