Attachment 3 AMDT 2_ SECTION M_EVALUATION FACTORS FOR AWARD Final.pdf
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- Solicitation number
- HR001126QE003
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This document contains the evaluation criteria for a federal contract opportunity involving the provision of baseboards and related services.
The Government will award the contract using a best value approach to the responsible quoter whose conforming quote is most advantageous, considering price and other factors. The evaluation employs a two-step process. Step 1 applies a Pass/Fail assessment of Technical Capability (Go/No-Go) requirements listed in Section L; quotes receiving a "Pass" advance to Step 2, while those receiving a "Fail" are eliminated. Step 2 conducts a comparative best value analysis of all passing quotes using three weighted factors in descending order of importance: Factor 1 (Technical Approach), Factor 2 (Past Performance), and Factor 3 (Price), with Factors 1 and 2 combined being significantly more important than Price.
Factor 1 evaluates the quality and thoroughness of the proposed technical approach regarding system reliability/redundancy, network performance, support/administration, data center location, and implementation, with higher ratings for quotes demonstrating superior technical approaches that reduce performance risk or enhance capability, such as providing equivalent or superior GPUs. Factor 2 assesses the relevance and quality of the quoter's recent past performance on similar contracts, with the Government potentially contacting provided references and using other information sources. Factor 3 calculates total evaluated price based on estimated usage of 50 baseboards operating 24/7 for the full 10-month term (base plus option) using hours specified in Section L, plus any proposed amount for CLIN 0003, and evaluates price for fairness and reasonableness. The Government reserves the right to award to a quoter with higher-rated technical qualifications and higher price if technical superiority justifies the additional cost and may award without discussions.
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EVALUATION CRITERIA
(a) Basis for Award
The Government will award a contract to the responsible quoter whose quote, conforming to the solicitation, is determined to be the most advantageous to the Government, price and other factors considered (best value).
(b) Evaluation Process
The evaluation will be conducted in two steps.
Step 1 – Evaluation of Technical Capability (Pass/Fail)
The Government will first evaluate each quote's Technical Capability (Go/No-Go) requirements listed in Section L. A quote will receive a "Pass" for meeting or exceeding all requirements stated in the Technical Capability (Go/No-Go) Requirement and move into Step 2 – Best Value Evaluation. A quote will receive a “Fail” for not meeting one or more of the requirements stated in the Technical Capability (Go/No-Go) and will not move onto Step 2 – Best Value Evaluation.
Step 2 – Best Value Evaluation
Only quotes that receive a "Pass" rating in Step 1 will be further evaluated. To determine the best value, the Government will perform a comparative analysis of the “Pass” rating quotes against one another. This tradeoff process will assess the relative strengths, weaknesses, and risks of each quote to determine which is the most advantageous to the Government.
The following factors will be used in this analysis, listed in descending order of importance:
1. Factor 1: Technical Approach
2. Factor 2: Past Performance
3. Factor 3: Price
Factors 1 and 2, when combined, are significantly more important than Price.
Factor 1 (Technical Approach): The Government will evaluate the degree to which the quoter’s proposed technical approach provides value and benefit to the Government. The evaluation will focus on the quality and thoroughness of the quoter's approach to system reliability/redundancy, network performance, support/administration, data center location, and implementation, as described in Section L. Quotes demonstrating a superior technical approach that significantly reduces performance risk or enhances capability, such as by providing access to equivalent or superior GPUs than the ones outlined in Section L, will receive a higher rating.
Factor 2 (Past Performance): The Government will evaluate the relevance and quality of the quoter’s recent past performance on similar contracts. The Government may contact the references provided and may also use other sources of information.
Factor 3 (Price): The total evaluated price will be calculated based on the Government’s estimated usage of 50 baseboards operating 24/7 for the full 10-month term (base plus option), using the hours shown in Section L, and any proposed amount for CLIN 0003.
The price will be evaluated for fairness and reasonableness.
The Government reserves the right to award to a quoter with a higher-rated technical quote and a higher price if the Government determines that the technical superiority provides a benefit that is worth the additional cost. The Government may award without discussions.
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