Combined Synopsis and Solicitation_DARPA Health Club Membership_Amended 2_14_2024.pdf

HR001123R0003

DARPA Health Club Membership Services

Base Notice: HR001123R0003, Health Club Membership Services for the Defense Advanced Research Projects Agency (DARPA), Mission Services Office (MSO)

I. General Request for Quotes (RFQ)

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes as the only solicitation. This solicitation, HR001123R0003, is issued as a Request for Quotations (RFQ).

The associated North American Industry Classification System (NAICS) code is 713940 and Small Business Size Standard is $17.5M.

2. The Government anticipates awarding multiple contracts to the responsive and responsible offeror(s) whose proposal represents the best value to the Government as set forth in the solicitation. This RFQ is issued for full and open competition.

3. Official documents and points of contact: The Government-wide Point-of-Entry is Federal Business Opportunities website (https://www.Sam.gov) which is the official repository for all solicitation information related to this acquisition. All referenced documents for this RFQ are available on this site. The Government is not responsible for the accuracy of information of data posted on other websites or forums. The contracting officer (KO) and contract specialist are the only points of contact for this acquisition.

II. Description of Work

Statement of Work (SOW)

1. Program Background

The Health Club Membership Program for the Defense Advanced Research Projects Agency (DARPA) Mission Services Office (MSO) provides health club membership services within walking distance of the DARPA headquarters building for its military and civilian employees.

2. Objective/Scope

DARPA’s goal is to improve its employees’ health and reduce unintentional injuries due to poor physical fitness, thereby increasing employee readiness to meet DARPA’s mission. DARPA is interested in providing health club membership for its military and civilian personnel in the National Capital Region (NCR), within one mile of the DARPA Headquarters building located at 675 North Randolph Street, Arlington, Virginia 22203.

3. Facilities

3.1 Personnel working for DARPA shall have full use of the contractor health club facilities services located within one (1) mile of the DARPA building presently located at 675 North Randolph Street, Arlington, Virginia 22203.

https://www.sam.gov/ https://www.fbo.gov/

3.2 Fitness facility access and minimum hours of operation shall be 6:00am to 9:00pm Eastern Time (ET) Monday through Friday and 9:00a.m. through 5:00p.m. ET on Saturday, Sunday and Federal Holidays excluding Thanksgiving, Christmas, and New Year’s Day.

3.3 The contractor’s health club fitness services shall include restrictive weight training machines; cardiovascular and circuit equipment; free weights; and a broad scope of current industry group exercise classes. The contractor shall have on-site certified personal trainers available for DARPA employees to contract and train with. DARPA is not responsible for personal trainer fees. The contractor shall provide sanitary locker rooms with areas for the temporary storage of personal belongings and showers at no additional cost to the member or DARPA. The contractor facilities may contain additional amenities including steam rooms, saunas, towel services, racquetball courts, squash courts, basketball courts, tennis courts and swimming pool(s).

3.4 For each DARPA member, the contractor shall provide an orientation session explaining the basic facility safety rules, membership guidelines, and equipment orientation. Further, the contractor shall instruct each DARPA member on how to safely use the facilities and equipment.

4. Membership

4.1 The DARPA Contracting Officer Representative (COR) will issue written authorization to qualified DARPA employees under the contract and will provide notice of such authorization to the contractor. Within two business days of receipt of DARPA employee authorization, the contractor shall issue each authorized DARPA employee a respective identification card for the contractor’s facility.

4.2 If applicable, DARPA personnel already participating in current individual membership arrangements or other government subsidized contract memberships with the contractor shall be permitted to transfer membership under this contract with no additional processing fee or penalty.

4.3 DARPA employee membership commitments will be on a month-to-month basis.

In the event an employee decides to cancel their membership for any reason, the COR or the KO will provide 30 days advance notice via email correspondence to the health club fitness membership point of contact and DARPA will be released from the membership without penalty or fees.

5. Insurance

The contractor shall have effective and sufficient insurance in accordance with commercial standards for the health and fitness industry. This includes but is not limited to: Commercial General Liability and Excess Insurance, Worker’s Compensation Insurance and Employer Liability.

6. Deliverables

The contractor shall provide monthly usage reports due by the 5th business day of each month. Attachment 1 – Monthly Usage Report shall be used as the method of capturing all required monthly usage report information and data. Further, the contractor shall provide monthly usage reports for individual members if the member showed a monthly usage less than four (4) days. Attachment 2 – Monthly Usage Report for Individual members shall be used as a method of capturing all required information and data when required. Any submission deviation from Attachment 1 and 2 will not be accepted unless prior authorization occurred from the COR. All deliverables shall be sent electronically to the COR via email by the 5th business day of each month.

7. Period of Performance

The Period of Performance of the contract will have a twelve (12) month base period and four (4) twelve (12) month option periods.

III. General RFQ Instructions

This section of the RFQ provides guidance and information for preparing submissions, as well as instructions on the format and content of the proposal. The offeror shall submit a complete submission including all data and information request by the RFQ. The submission must be submitted in accordance with (IAW) all instructions.

1. The submission shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

2. The offeror’s submission must show:

a. The solicitation number;

b. The time specified in the solicitation for receipt of offers;

c. The name, address, and telephone number of the offeror;

d. A technical description of the items being offered to evaluate compliance with the requirements in the solicitation;

e. Terms of any express warranty;

f. Price and discount terms;

g. A completed copy of the representations and certifications at FAR 52.212-3

h. Acknowledgement of the solicitation amendments

i. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors who fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

3. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

4. Written Questions: Submitting questions via email: Any questions regarding this RFQ must be submitted via email to the Contracting Officer, Mr. St. Clair Larry at HEALTHCM@darpa.mil, by February 12, 2024, at 11:00 am Eastern Time (ET).

Verbal questions will not be answered.

5. Submissions: Submitting submissions via email: In order to respond to this RFQ, the offeror shall email its submission to Mr. St. Clair Larry. Submissions shall be emailed to mailto:HEALTHCM@darpa.mil

HEALTHCM@darpa.mil, no later than 11:00 am ET on February 26, 2024. The email subject should state: “Company Name_Email X of Y Submission for 23-R-0003.”

Attachment File Names shall state: “Company Name_23-R-0003_Volume X.”

6. Late submissions, modifications, revisions, and withdrawals of offers: Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, revision, or withdrawal of an offer received after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

RFQ Volume Instructions (FAR 52.212-1 Instructions To Offerors—Commercial Products And Commercial Services (SEP 2023)

IV. Offerors’s submission shall include the following volumes:

(1) Technical Capabilities

(2) Price

(3) Certification/Acknowledgements

i. Completed Representations and Certification in accordance with FAR FAR 52.212-3 Offeror Representations and Certifications – Commercial Items and DFARS 252-212- 7000 Offeror Representations and Certifications – Commercial Items.

ii. An affirmation the offeror has an active registration in System for Award Management, which can be seen at www.sam.gov

iii. An acknowledgement of solicitation amendments. A signed statement specifying the extent of an agreement with all terms, conditions, and provisions included in this solicitation.

Offerors that fail to furnish required representations or information or reject terms and conditions of this solicitation may be excluded from consideration at the sole discretion of the Contracting Officer.

(1) Technical Capabilities Volume

The offeror shall submit a technical capabilities volume separate from the price proposal. No price information shall be included in the technical capabilities volume. The length of the technical capability volume shall not exceed five (5) pages. The technical capability volume should include a description of the facility (to include physical address), capabilities (SOW Section 3), hours of operation, description and digital copy of insurance coverage, and any applicable terms and conditions. The offeror shall also address whether personnel may access any of the offeror’s other facilities in the NCR under their membership.

(2) Price Volume

The offeror shall use Tables 1.0 and 2.0 Price templates to submit separately identified unit price rates, base plus all option periods, associated with the membership quantity listed in the tables. Within the template, the offeror shall provide the total for any applicable fees, and the total price for each table. Further, if applicable, the offeror should provide the escalation rate applied to the unit price for the option periods.

mailto:HEALTHCM@darpa.mil http://www.sam.gov/

If the offeror is proposing applicable fees, the offeror shall provide a description of the fees after the tables.

Tables 1.0 Cost/Price template 1-50 Memberships Contract Period CLIN Quantity *Unit Price

(Monthly) Total Price

Base Year 0001 1-50 Memberships Option Period 1 1001 1-50 Memberships Option Period 2 2001 1-50 Memberships Option Period 3 3001 1-50 Memberships Option Period 4 4001 1-50 Memberships

Fees Total

*Unit Price applies a _ % escalation rate from prior year rates

Table 2.0 Cost/Price template 50 to >100 Memberships

*Unit Price applies a % escalation rate from prior year rates

V. Basis for Award/Evaluation Factors (FAR 52.212-2 Evaluation – Commercial Items)

The Government intends to make multiple awards as a result of this solicitation to the responsible offeror(s) whose offer, conforming to this solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Location: The health club facility must be located within one (1) mile of the DARPA building presently located at 675 North Randolph Street, Arlington, Virginia 22203.

(2) Services and Equipment Offered: the amount and range of services, equipment, and facilities offered must meet the minimum requirements of the following: restrictive weight training machines; cardiovascular and circuit equipment; free weights; and a broad scope of current industry group exercise classes. The contractor must employ on-site certified personal trainers. The contractor must provide sanitary locker rooms with areas for the temporary storage of personal belongings and showers.

Contract Period CLIN Quantity *Unit Price (Monthly)

Total Price

Base Year 0002 50 to >100 Memberships Option Period 1 1002 50 to >100 Memberships Option Period 2 2002 50 to >100 Memberships Option Period 3 3002 50 to >100 Memberships Option Period 4 4002 50 to >100 Memberships

Fees Total

A higher rating may be given to offerors with a larger number and quantity of services and equipment offered.

The health club facility must have effective insurance in accordance with commercial standards for the health and fitness industry. This includes but is not limited to:

Commercial General Liability and Excess Insurance, Worker’s Compensation Insurance and Employer Liability. Proof of insurance shall be provided with offer submission.

(3) Price

The first two evaluation factors are based on technical information and the third factor is based on pricing information.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. A six-month option under FAR 52.217-8 will be evaluated at one-half the total price proposed for Option Period 4 for evaluation purposes only. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror(s) within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

APPLICABLE CLAUSES

CLAUSES INCORPORATED BY REFERENCE

FAR 52.202-1 Definitions

FAR 52.203-3 Gratuities

FAR 52.203-5 Covenant Against Contingent Fees

FAR 52.203-6 Restrictions On Subcontractor Sales To The Government

FAR 52.203-7 Anti-Kickback Procedures

FAR 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

FAR 52.203-12 Limitation On Payments To Influence Certain Federal Transactions

FAR 52.204-7 System for Award Management

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-27 Prohibition on a ByteDance Covered Application

FAR 52.212-4 Contract Terms and Conditions – Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services

FAR 52.222-21 Prohibition Of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.232-23 Assignment Of Claims

FAR 52.233-1 Disputes

FAR 52.233-3 Protest After Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.243-1 Changes--Fixed Price

FAR 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I

FAR 52.253-1 Computer Generated Forms

DFARS 252.201-7000 Contracting Officer's Representative

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System

DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

DFARS 252.243-7002 Requests for Equitable Adjustment

DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services

DFARS 252.247-7023 Transportation of Supplies by Sea

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 calendar days.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 Calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars

(End of provision)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

PAYMENT INSTRUCTIONS

DFARS PGI 204.7108, Payment Instructions, is incorporated into this contract by reference.

In accordance with DFARS PGI 204.7108(d)(12)(i), DARPA hereby directs that payments shall be made as follows: Line Item Specific by Fiscal Year (FY): If there is more than one ACRN within a contract line item, the payment office will make payment using the oldest fiscal year appropriations first, exhausting all funds in the previous fiscal year before disbursing from the next fiscal year. In the event there is more than one ACRN associated with the same fiscal year, the payment amount shall be disbursed from each ACRN within a fiscal year in the same proportion as the amount of funding obligated for each ACRN within the fiscal year. With respect to DFARS PGI 204.7108(d)(12)(ii), this contract award document represents agreement between the awarding office, payment office, and contract administration office, as appropriate, to expend funds consistent with the unique payment instructions specified herein.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC HR0011 Admin DoDAAC** HR0011 Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

DARPAInvoices@darpa.mil mailto:DARPAInvoices@darpa.mil

(6) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.