Attachment_2_-_Instructions_to_Quoters_and_Evaluation_Criteria.pdf

HR0011-18-R-0006 Attachment 2

1. QUESTIONS REGARDING RFQ

All questions regarding this RFQ shall be sent via email to christopher.glista@darpa.mil by 12:00 PM Eastern, 19 February 2018. The subject line must state, “RFQ HR0011-18-R-0006 Questions.”

2. QUOTE SUBMISSION

Quotes submitted in response to the RFQ are due no later than 12:00 PM Eastern, 26 February 2018. Quote submissions shall be sent via email to christopher.glista@darpa.mil. The subject line must state, “RFQ HR0011-18-R-0006 Quote Submission.” Quote submissions must contain all sections required under the RFQ. Each section in the quote submission must be submitted in a separate file. Quotes will be used for evaluation and contract formation purposes. The Government will not evaluate incomplete quote submissions.

3. USE OF NON-GOVERNMENT ADVISORS

Contractors are advised that technical and price data submitted to the Government in response to this solicitation may be released to non-Government advisors that have signed non-disclosure agreements for review and analysis. Contractors shall complete and submit the written statement below or provide written objection to disclosure. If the Contractor objects to disclosure of a portion of the quote, consent should be provided for the remainder of the quote. Any objection to disclosure shall be provided in writing to the Contracting Officer within 10 days of RFQ issuance and shall include a detailed statement of the basis for the objection. The detailed statement shall identify the specific portions of the quote the Contractor objects to disclosure to non-Government advisors.

I understand technical and cost/price data submitted to the Government in response to this solicitation may be released to non-Government advisors. I consent to release of any proprietary, confidential, or privileged commercial or financial data provided by the firm(s) named below in response to this solicitation, to non-Government advisors for review and analysis:

Firm:

Name (individual authorized to commit firm):

Title:

Date of Execution:

4. GENERAL REQUIREMENTS

DARPA is seeking launch services for the RF Risk Reduction Deployment Demonstration (R3D2) spacecraft. R3D2 has a nominal mass of 150 kg, and is to be delivered to a 525km circular orbit inclined at 40°±3° between September 1 and October 15, 2018.

mailto:christopher.glista@darpa.mil mailto:christopher.glista@darpa.mil

5. PREPARATION OF QUOTES

Quoters are to prepare technical and price quotes in accordance with following:

a) Quote submission shall consist of a Cover Page and two separate volumes, Technical (Vol. I) and Price (Vol. II). No price information (including the total quoted contract value) for the effort resulting from this RFQ shall be provided in any parts of the Cover Page or Volume I.

b) For the Cover Page and Volume I, the format shall be a Microsoft Office Word document or PDF, 8.5”x11” pages using 1” margins, single line spacing, and 12-point Times New Roman font. A smaller font size may be used for graphics and tables so long as the text is fully legible. If PDF is submitted, the quoter shall be prepared to provide a Microsoft Office Word version upon request.

Detailed price information for Volume II shall be provided in a Microsoft Office Excel spreadsheet. The electronic submission of the Excel spreadsheet shall NOT be blocked for editing. No video/audio files or hyperlinked information will be considered in the review process.

c) Cover Page must include the following information (shall not exceed one (1) page):

1) Solicitation number;

2) Prime Contractor and any Subcontractors;

3) Date quote is submitted, quotes shall be valid for at least 120 days from the date of submission;

4) Acknowledgement of all solicitation amendments;

5) Business Size and Socioeconomic Status;

6) Contractor and subcontractor DUNS number(s), CAGE Code(s), and Taxpayer ID number(s);

7) Other team members (if applicable) and type of business for each;

8) Contractual and Technical Points of Contact information (name, phone number, and email address);

9) Signature of person with the authority to commit the organization.

d) Volume I – Technical

The technical volume shall contain the following elements:

Factor 1 – Technical Approach and Schedule (not to exceed 18 pages)

The quoter shall provide a technical quote that describes the quoter’s understanding and approach in satisfying all aspects of Attachment 1, Statement of Work (SOW). Any exceptions to the approaches or requirements laid out in the SOW shall be clearly identified. In addition, the quoter shall provide a schedule, with accompanying explanatory verbiage, which shows the sequence of events leading up to launch. This should include planned dates for each of the CDRLs listed in Section 8 of the SOW, as well as other key tasks and milestones required to deliver R3D2 launch services. Dates for any required data or hardware deliverables from the Government shall be clearly identified, along with descriptions of those deliverables.

Factor 2 – Past Performance (not to exceed 6 pages)

The quoter shall provide evidence (up to three instances) of successful performance within the past 5 years of similar or related work. This may include Government or commercial launch service contracts, as well as internally or externally funded launch vehicle development and test work. For any launch service contracts cited, please provide a customer point of contact (name, phone, email). The quoter should discuss their technical and schedule performance on these tasks, compared against initial projections or requirements.

e) Volume II – Price

Factor 3 – Price (no page limit)

Quoters shall submit a price quote for launch services for the R3D2 spacecraft, consistent with the tasks and requirements provided in the SOW. The price quote shall be based on contractor’s understanding of the SOW and any other requirements in the solicitation.

6. BASIS FOR AWARD

6.1. Award of a FFP contract will be made on a competitive basis, using Best Value Tradeoff among price and non-price factors as described in FAR 13.106-2.

6.2. In accordance with FAR 13.106-2 the Government intends to evaluate offers and award a contract on the basis established in the solicitation. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint. The Government may reject any or all quotes if such action is in the best interest of the Government; the Government may accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

6.3. Award of this contract will be made on a competitive basis, using factors listed below. Thus, the Government may elect to award to other than the lowest priced quoter, or other than the highest technically rated quoter.

Factor 1 – Technical Approach and Schedule Factor 2 – Past Performance Factor 3 – Price

6.4. The Government will not assume that the quoter possesses any capability or knowledge unless it is specified in the quote.

7. EVALUATION CRITERIA

7.1 Factor 1 – Technical Approach and Schedule: The evaluation will assess the quoter’s understanding and approach in satisfying all aspects of Attachment 1, Statement of Work (SOW) as well as the quoter’s ability to meet the launch date specified in the SOW. The quoter will be evaluated on the schedule and explanatory text provided, to assess their understanding of the tasks and milestones required to accomplish this work, as well as the reasonableness of the dates and durations associated with those tasks and events.

7.2. Factor 2 – Past Performance: The Government will evaluate each quoter’s recent and relevant past performance, as a means of ascertaining their ability to launch R3D2 successfully on time and into the proper orbit.

7.3. Evaluation of Factors 1 and 2: The Government will provide each quoter with one combined rating for Technical Approach/Schedule and Past Performance factors using the Table outlined in Paragraph 8 below.

7.4. Factor 3 – Price: Price will be evaluated separately from technical and past performance factors.

Prices submitted by each quoter will be evaluated to determine if the price proposed by the quoter is fair and reasonable. The Government will use techniques at FAR 13.106-3 to determine Price Reasonableness. The proposed price will be evaluated to ascertain consistency with the services described in the quoter’s technical approach.

8. EVALUATION RATING TABLE FOR NON-PRICE FACTORS

Confidence Ratings

High Confidence

Quote indicates an approach, understanding, ability to meet launch date, and evidence of successful recent and relevant past performance such that negligible risk exists that the Quoter can meet all and exceed some of the requirements.

Confidence Quote indicates an approach, understanding, ability to meet launch date, and evidence of successful recent and relevant past performance such that some risk exists that the Quoter can meet all of the requirements.

Low Confidence

Quote does not indicate an approach, understanding, ability to meet launch date, and evidence of recent and relevant past performance such that significant risk exists that the Quoter can meet the requirements.