Combined_Synopsis_and_Solicitation_Amendment_1.pdf

HR0011-14-Q-0002

DARPA Health Club Membership

Amendment 1 to HR0011-14-Q-0002, Health Club Membership for the Defense Advanced Research Projects Agency (DARPA), Support Services Office (SSO). Changes can be found in bold on pages 1- 2, and 7.

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, HR0011-14-Q-0002, is issued as a Request for Quote (RFQ). The solicitation documentation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72 and DFARS Change Notice 20140129. The associated North American Industry Classification System (NAICS) code is 713940 and Small Business Size Standard is $7.0 Million.

The Contractor shall provide the following information:

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 Base:

The Contractor shall provide fitness services through a Corporate Membership Program to the Defense Advanced Research Projects Agency in accordance with the Statement of Work.

PSC: G003

Period of Performance:

1 June 2014 – 31 May 2015

0002 Option 1:

The Contractor shall provide fitness services through a Corporate Membership Program to the Defense Advanced Research Projects Agency in accordance with the Statement of Work.

PSC: G003

1 June 2015 – 31 May 2016

0003 Option 2:

provide fitness services through a Corporate Membership Program to the Defense Advanced Research Projects Agency in accordance with the Statement of Work.

PSC: G003

Period of Performance:

1 June 2016 – 31 May 2017

0004 Option 3:

The Contractor shall provide fitness services through a Corporate Membership Program to the Defense Advanced Research Projects Agency in accordance with the Statement of Work.

PSC: G003

1 June 2017 – 31 May 2018

0005 Option 4:

provide fitness services through a Corporate Membership Program to the Defense Advanced Research Projects Agency in accordance with the Statement of Work.

PSC: G003

1 June 2018 – 31 May 2019

II. Statement of Work

1. Program Background

The Health Club Membership Program for the Defense Advanced Research Projects Agency (DARPA) Support Services Office (SSO) provides health club membership services within walking distance of the DARPA headquarters building for its military and civilian employees.

2. Objective/Scope

DARPA’s goal is to improve its employees’ health and reduce unintentional injuries due to poor physical fitness, thereby increasing employee readiness to meet DARPA’s mission. DARPA is interested in providing health club memberships for its military and civilian personnel in the National Capitol Region

(NCR), within one mile of the DARPA Headquarters building located at 675 North Randolph Street, Arlington, Virginia 22203.

3. Facilities

3.1 Personnel working for DARPA shall have full use of contractor health club facilities and services located within one mile of the DARPA building presently located at 675 North Randolph Street, Arlington, Virginia 22203.

3.2 Fitness facility access and minimum hours of operation shall be 6:00a.m. to 9:00p.m. Monday through Friday and 9:00a.m. through 5:00p.m. on Saturday, Sunday, and Federal Holidays excluding Thanksgiving, Christmas, and New Years’ Day.

3.3 The contractor shall honor DARPA health club membership access at all its other facilities, both inside and outside the National Capital Region (NCR), including any new facilities that open during the period of performance.

3.4 The contractor’s health club fitness services shall include resistive weight training machines;

cardiovascular and circuit equipment; free weights; and a broad scope of industry current group exercise classes (i.e. Pilates, Yoga, Dance, Step, Kickboxing, Sport Specific Programming, Spinning, Flexibility, Core Strength, Muscle Toning, and Back/Abdominal Strength Classes). The contractor shall provide fitness staffs certified by national personal training organizations. The contractor’s facilities shall provide sanitary locker rooms with areas for the temporary storage of personal belongings and showers at no additional cost to the member or DARPA. The contractor facilities may contain additional amenities including steam rooms, saunas, towel service, racquetball courts, squash courts, basketball courts, tennis courts, and swimming pool(s).

3.5 For each DARPA member, the contractor shall provide an orientation session explaining the basic facility safety rules, membership guidelines, and equipment orientation. Additionally, the contractor shall instruct each DARPA member on how to safely use the facilities and equipment.

4. Membership

4.1 DARPA employee’s membership commitments will be month-to-month. In the event an employee decides to cancel their membership for any reason, they will provide 30 days advance notice (written or email) to the health club fitness membership point of contact and be released from their membership without penalty.

4.2 The DARPA Contracting Officer’s Representative (COR) will issue written authorization to qualified DARPA employees under the resulting contract and provide notice of such authorization to the vendor. Within two business days of receipt, the contractor shall issue each member a numbered identification card at no cost to the Government.

4.3 DARPA personnel already participating in current individual membership arrangements or other government subsidized contract memberships with the contractor shall be permitted to transfer membership under this contract with no additional processing fee or penalty.

5. Payment Responsibilities

DARPA will share the cost of the membership to the health club fitness service with its employees. The portion of monthly membership dues not covered by DARPA’s subsidy is the responsibility of each individual DARPA employee enrolled in the program. The contractor shall be responsible for collecting payment of the employee’s co-fee directly from each employee. DARPA will only pay its subsidy of the membership fee as specified in the contract. DARPA is not liable, and will not pay, the employee’s share of the membership fee. DARPA monthly payments will be based on a monthly invoice. The contractor shall invoice DARPA monthly an amount based on the number of memberships utilized each month times the amount of DARPA’s subsidy.

6. Insurance

The contractor must carry effective and sufficient insurance in accordance with commercial standards for the industry. This includes but is not limited to: Commercial General Liability and Excess Liability Insurance, Worker’s Compensation Insurance and Employer Liability.

7. Deliverables

Delivery and acceptance of reports is F.O.B. Destination to the Contracting Officer’s Representative (COR) at DARPA, 675 North Randolph Street, Arlington, VA 22203. The Contractor shall provide monthly usage reports due by the 5th business day of each month. The report will identify for each member by their last and first names, the month, day, and date of each visit made to the Contractor’s facilities during the preceding twelve (12) months.

III. Instrument Type

The Government reserves the right to make multiple awards as a result of this solicitation if it is in the best interest of the Government. The Government will potentially award multiple firm fixed priced Indefinite Deliverable, Indefinite Quantity purchase order(s) resulting from this solicitation to the responsible offeror(s) whose offor conforming to this solicitation will be most advantageous to the Government, price and other factors considered.

IV. Payment

DARPA anticipates using Wide Area Workflow (WAWF) to pay invoices in accordance with DFARS 252.232-7003 and 252.232-7006. Invoicing will be on a monthly basis. Payment and invoice instructions will be provided in the award document.

V. Relevant Clauses

The clauses at FAR 52.204-7 System for Award Management, FAR 52.212-1 Instructions to Offerors- Commercial Items, FAR 52.212-2 Evaluation – Commercial Items, FAR 52.212-4 Contract Terms and Conditions – Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Impalement Statutes or Executive Orders – Commercial Items, apply to this acquisition. The additional clauses cited within FAR 52.212-5 are applicable: 52.203-6, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-13, and 52.232-33.

52.217-9 Option to Extend the Term of the contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the period of performance provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

The DFARs clause at 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies to this acquisition.

The following additional clauses cited within this clause are applicable: 52.203-3, 252.203-7000, 252.232-7003. The following additional FAR and DFARs clauses apply: FAR 52.233-3, Protest After Award (AUG 1996) and 252.204-7004 Alternate A.

VI. Quote Requirements

Offerors should submit a quote that includes the following sections:

(1) Technical;

(2) Cost/Price;

(3) Completed Representations and Certification in accordance with FAR 52.212-3 Offeror Representations and Certifications – Commercial Items and DFARs 252-212-7000 Offeror Representations and Certifications – Commercial Items. The representations and certifications are provided as an attachment;

(4) An affirmation that it has an active registration in System for Award Management, which is at website www.sam.gov ;

(5) An acknowledgement of solicitation amendments; and

(6) A signed SF 1449 or a statement specifying the extent of an agreement with all terms, conditions, and provisions included in this solicitation.

Offerors that fail to furnish required representations or information, or reject terms and conditions of this solicitation may be excluded from consideration.

Information for the Technical portion should be a separate and segregable document from the cost section. No cost information should be included in the technical section. The length of the technical portion shall not exceed five (5) pages. The technical portion should include a description of the facility, hours of operation, description and physical copy of insurance coverage, and any terms or conditions.

The Representations and Certifications, SAM affirmation, Acknowledgement of Amendments, and SF1449 (or alternate statement) are excluded from the page count. The quote should be written and organized to be competitive with the requirements outlined in this solicitation, company’s organization and accounting structure, and proposed cost.

The Cost/Price portion of the quote should include the following: (1) separately identify the price associated with each membership for the base period and each option period as well as the total price for http://www.sam.gov/ the base and each option period for the following numbers of DARPA personnel: 1-50, 51-100, and 101- 150; (2) amount (if applicable) of any administrative fees assessed for new members and (3) description of any other fees associated with health club membership.

VII. Basis for Award/Evaluation Factors

The Government reserves the right to make multiple awards as a result of this solicitation if it is in the best interest of the Government. The Government will potentially award multiple firm fixed priced Indefinite Deliverable, Indefinite Quantity purchase order(s) resulting from this solicitation to the responsible offeror(s) whose offer conforming to this solicitation will be most advantageous to the Government, price and other factors considered.

In order to determine which offeror represents the best overall value, offers will be evaluated in accordance with the following evaluation factors:

(1) Services and Equipment Offered: Amount and range of services, equipment, and facilities offered (must at least meet minimum requirements of the following: resistive weight training machines;

cardiovascular and circuit equipment; free weights; and a broad scope of industry current group exercise classes (i.e. Pilates, Yoga, Dance, Step, Kickboxing, Sport Specific Programming, Spinning, Flexibility, Core Strength, Muscle Toning, and Back/Abdominal Strength Classes). The contractor shall provide fitness staffs certified by national personal training organizations. The contractor’s facilities shall provide sanitary locker rooms with areas for the temporary storage of personal belongings and showers.

A higher rating may be given to offerors with a larger number and quality of services and equipment offered);

(2) Location: Convenience of location to 675 North Randolph Street, Arlington, VA 22203, extent of hours of operation, and ability of DARPA personnel to have access to additional locations both inside and outside National Capitol Region (NCR).

(3) Price.

The first two evaluation factors are based technical information and the third factor is based on pricing information. Evaluation factors 1 through 3 are of equal importance.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

VIII. Quote Submission Requirements

Quotes must be received no later than 2:00 PM Local Eastern Time on Friday, March 7, 2014. Any quote that is received at the designated Government office after this exact time specified for receipt of quotes is “late” and will not be considered. The Contract Specialist must receive any questions concerning the

RFQ no later than three (3) business days before the response date of this solicitation, or the question may not be answered. Questions should be e-mailed to Contract Specialist, Jessica Morris at jessica.morris@darpa.mil. The quote hard copy package or e-mail header should be marked with the solicitation number HR0011-14-Q-0002 and be addressed to:

Defense Advanced Research Projects Agency (DARPA) Attention: Jessica Morris 675 North Randolph Street Arlington, VA 22203-2114

The quote may then be mailed or delivered to the above address or sent via email to Jessica.morris@darpa.mil. Faxed quotes will not be accepted. It is anticipated that the award start date will be June 1, 2014. As soon as the final evaluation process is completed, Offerors will be notified via email of its selection or non-selection for an award.

Due to potential delays in receiving quotes, offerors are encouraged to use alternatives to the mail, such as delivery services, when submitting a quote. Offerors may also hand-deliver their quotes to the mailing address stated above, provided they pre-arrange a delivery time and date prior to the closing time of the solicitation with the Contract Specialist, Jessica Morris, (571) 218-4961.

mailto:jessica.morris@darpa.mil mailto:Jessica.morris@darpa.mil