JA_Redacted.pdf

Control Number: HQC007-16-57

JUSTIFICATION AND APPROVAL

FOR A BRAND-NAME ACQUISITION

1. Contracting Office – Defense Commissary Agency, IT Contracting Branch, Ft. Lee, VA

2. Type of Contract Action – This is a new firm fixed price contract using FY17 DWCF funds.

This requirement is currently Subject to the Availability of Funds (SAF).

3. Description of Supplies/Services – Annual support and upgrade subscription for existing MicroPact iComplaints Application and NO FEAR software licenses, The acquisition for support and upgrades includes a base period of 10-months followed by four 1-year options. The estimated cost in the base period is and the total cost of the acquisition (including options) is estimated to be .

4. Authority Cited - FAR 13.106-1(b)(1)(i), Brand-name

5. Reason for Authority Cited – The Agency requires a software platform that can efficiently provide Equal Employment Opportunity (EEO) case management and reporting capability in accordance with federal law. The Agency is required to meet specific management and reporting requirements set forth in 29 C.F.R. 1614 and EEOC MD-110. Without this software, the annual reporting requirement to EEOC would take a multitude of man hours, at a total estimated cost of $25,000 to gather the data, develop the report, and manually calculate all the data each and every year.

The Micropact iComplaints Application is the only known software developed specifically to manage the EEO process and generate the Form 462 annual report. iComplaints includes a number of critical features required by government agencies and departments for tracking and managing EEO complaints and cases. Its robust set of business rules ensures compliance, and all of these capabilities are provided through a highly automated interface that provides exceptional 'point and click' ease of use while minimizing maintenance needs. DeCA has owned perpetual licenses and been utilizing iComplaints software since 2005.

Based on the legacy system (existing iComplaints software), Micropact and their authorized resellers are the only sources that can fulfill this requirement for an upgrade and continued maintenance to ensure that DeCA continues to receive the most updated information and support.

6. Efforts to Obtain Competition - The solicitation will be posted to FBO where the software publisher or any authorized reseller may submit an offer.

7. Fair and Reasonable Cost Determination - Price will be determined fair and reasonable prior to award.

8. Market Research and Interested Sources - Market research was conducted through searches of the internet and trade publications, information technology and security articles, and surveys of other Department of Defense agencies. It was determined that there is no other software application that can meet the Agency’s specific requirements for EEO management and reporting.

9. Actions to Increase/Foster Competition - The Government will continue to search the marketplace. If the Government determines that iComplaints no longer meets the need or that other software applications exist that can meet the need, then the Government will seek competition.

10. Other Factors – acquisition history:

Contract number: HC1013-06-P-2081, $6,726.92 (Base Yr) Contract number: HC1013-07-P-2092, $4,875.00 (Base Yr) Contract number: HC1013-07-P-2402, $4,618.65 (Base Yr+2OY) Contract number: HC1028-09-P-2351, $6,500.00 (Base Yr) Contract number: HC1028-10-F-2878, $6,500.00 (Base Yr) Contract number: HC1028-11-F-0651, $32,500.00 (Base Yr+4OY)

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Larry Hayes Signature: _______________________________ Title: Information Technical Specialist Date: _________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Kim Short Signature: _______________________________ Title: IT Specialist Date: _________________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Erich Wieber Signature: _______________________________ Contracting Officer Date: __________________

APPROVAL

Based on the foregoing justification, I hereby approved the procurement of the above described products or services, on brand-name basis pursuant to the authority cited above, provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ______________________________ Date:_________________________ Contracting Officer

WIEBER.ERICH.SU

NDT.1252908052

Digitally signed by

WIEBER.ERICH.SUNDT.1252908052

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=WIEBER.ERICH.SUNDT.1252908052 Date: 2016.08.23 09:00:33 -04'00'

WIEBER.ERICH.SU

NDT.1252908052

Digitally signed by

WIEBER.ERICH.SUNDT.1252908052

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=WIEBER.ERICH.SUNDT.1252908052 Date: 2016.08.23 09:00:47 -04'00'

SHORT.KIM.H

.1228583428

Digitally signed by

SHORT.KIM.H.1228583428

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=SHORT.KIM.H.1228583428 Date: 2016.08.23 09:40:32 -04'00'

HAYES.LARRY.C.10

60989881

Digitally signed by HAYES.LARRY.C.1060989881 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=HAYES.LARRY.C.1060989881 Date: 2016.08.24 09:08:22 -04'00'