JA_Redacted.pdf

Control Number: HQC007-15-52

JUSTIFICATION AND APPROVAL

1. Contracting Office – Defense Commissary Agency, IT Contracting Branch, Ft. Lee, VA

2. Type of Contract Action – This will be a new contract using Defense Working Capital Funds (DWCF) for a base year and four 1-year options.

3. Description of Supplies/Services – EDI is a mission essential systems supporting the DeCA mission by providing technical services that support the ordering, receiving and pricing of grocery items. DeCA has replaced their paper generating activities with EDI techniques and has guided suppliers to develop the capability to receive orders, submit price changes and receive payments electronically. Electronic commerce is the standard for DeCA and has allowed cost savings to be passed onto patrons. The EDI system is used to order and receive 80% of the resale items for all DeCA commissaries and Central Distribution Centers.

DeCA previously purchased EDI software from GXS. This acquisition is for software maintenance (Application Integrator Annual Maintenance) from GXS. The software maintenance will provide DeCA with the latest version (software updates) and 24x7 access to Technical Support.

4. Authority Cited - FAR 13.106-1(b), Soliciting from a single source

5. Reason for Authority Cited – DeCA owns the GXS Application Integrator software. It is installed and functioning within DeCA’s network. To obtain the latest software updates and security patches, DeCA must obtain GXS brand-name software maintenance. The software currently in place is built on the GXS platform which is unique to the vendor.

If DeCA were to obtain replacement EDI software, the initial estimated cost would be $43,340.58. In addition, the cost of testing and training is estimated at $17,499.95. Estimates are based off of the original project research costs which were increased by 3% annually to account for market flux.

6. Efforts to Obtain Competition – GXS has advised they are the sole authorized seller of their software maintenance. Therefore, the solicitation will be issued directly to them; however, should another firm express interest based on the synopsis; a copy of the solicitation will be provided.

7. Fair and Reasonable Cost Determination – Price will be determined fair and reasonable prior to award.

8. Market Research and Interested Sources – Market research was conducted by reviewing the original contract, the vendor’s website, and via internet searches. The vendor POC was also contacted and provided valuable insight into the history of the support provided as well as the type of software application and how it functions. GXS, Inc. (CAGE 1PZP7) is an interested source.

Control Number: HQC007-15-52

9. Actions to Increase/Foster Competition – None.

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: John Laudan Signature: _________ Title: Program Manager Date: _________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Nick Pierrelouis Signature: _____________ Title: IT Specialist Date: _________________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Signature: ________________ Contracting Officer Date: _____

2015/08/26

27 Aug 2015

LAUDAN.JOHN.E.

WIEBER.ERICH.SU

NDT.