HQC007-22-Q-0004 (WebCTRL SW Maintenance Support) Contracting Officers Determination.pdf

CONTRACTING OFFICER DETERMINATION

Description of Supplies/Services - This is a procurement for Brand Name WebCTRL Software and Maintenance Support, remote monitoring of the Defense Commissary Agency (DeCA) West Data Center. DeCA is requesting a F i r m F i x e d P r i c e contract with a Base Period, plus four (4) Option Periods; the estimated total value is $28,815.00.

Authority Cited - FAR 13.106-1(b) – Soliciting from a Single Source (Brand Name)

Rationale for Limiting Competition – WebCTRL provides the ability to report on energy conservation measures, identify key operational problems, and analyze the results. The software provides local to global energy management, control, and interfaces with all major electrical and mechanical subsystems in the building. These capabilities allow the user to access, configure, and manage building control systems in ways that best serve the operating needs and budget.

This acquisition will provide software upgrade/maintenance and the latest updates to software already owned by DeCA.

Automated Logic Corporation (ALC) is the manufacturer of WebCTRL, the software was initially installed in 2013. Subsequently, the agency has an ongoing need for WebCTRL software and maintenance. Sunbelt Controls was awarded the previous contract.

WebCTRL Software and Maintenance is available on the open market from the manufacturer (ALC) and resellers, such as: Sunbelt Controls, Air Systems Inc., and Air Systems/Emor. The Requiring Activity (RA) posted a Request for Information (RFI) to see if there were any vendors capable of the providing DeCA’s requirement, however no responses were received. The RA has determined that there are no small business (authorized resellers) capable of providing the requirement. As a result, the requirement will be solicited on Contract Opportunities (sam.gov), enabling any vendor (who can provide Brand Name WebCTRL Software and Maintenance) to submit a quote. Though ALC has a limited pool of contractors, the RA has found no evidence that a Sole Source provider exists.

Acquisition history as follows:

HQC007-16-P-0018 – Sunbelt Controls, Inc. (5REN2) - 30 Sept 2016 - 29 Sept 2021

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this determination, are accurate and complete to the best of my knowledge and belief.

William Eagen Title: Program Manager Signature:______________________________

APPROVAL

Based on the foregoing, IAW FAR 13.106-1(b), I have determined that only the software publisher can provide the required software license and license maintenance required by the agency. Therefore, I approve the procurement of the above cited products and/or services on a brand-name basis pursuant to the authority cited above, provided funds are available, or will be available, and that the services and products herein described have otherwise been authorized for acquisition. Prices will be determined fair and reasonable prior to award IAW FAR 13.106-3(a), Basis for award.

Beverly M. Summerson, Contracting Officer