Amendment 0001.pdf

PDF 579 KB Posted Aug 29, 2024

Attached to: Linen/Mat Rental and Cleaning Services Alabama and Georgia
Solicitation number: HQC00524R0022
Issued by: Defense Commissary Agency

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Written by GovTribe AI · Aug 29, 2024

This document is an Amendment to Solicitation HQC00524R0022 for Linen/Mat Rental and Cleaning Services for the Gunter AFB, Maxwell AFB, and Fort Gordon Commissaries. The amendment revises the extended descriptions for each contract line item number (CLIN) to remove references to attachment documents and instead directs offerors to the Statement of Work located within the solicitation. It also removes the requirement to submit past performance surveys. The North American Industry Classification System (NAICS) code for this solicitation is 812332 with a size standard of $47,000,000. Offerors must complete their representations and certifications in the System for Award Management (SAM) database. Required documents for the offer, including pricing spreadsheets and a certification statement, must be submitted via email by the solicitation closing date. The government requires a minimum acceptance period of 90 calendar days.

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Other files

File	Type	Posted
Amendment 0002.pdf	PDF	Sep 19, 2024
Attachment 1 AL and GA - Pricing Sheet.xlsx	XLSX spreadsheet	Aug 29, 2024
Conformed Solicitation.pdf	PDF	Aug 29, 2024
AL and GA - Pricing Sheet.xlsx	XLSX spreadsheet	Aug 14, 2024
HQC00524R0022.pdf	PDF	Aug 14, 2024

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

POC: Christina Ellison, 804-734-8000 x86249, christina.ellison@deca.mil

The purpose of this modification is to edit the extended description for each line item and to remove the requirement to submit past performance surveys.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HQC00524R0022

X 9B. DATED (SEE ITEM 11)

14-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2024

CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 EISENHOWER AVENUE

FORT GREGG-ADAMS VA 23801-1800

HQC005 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQC00524R0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Base Year : December 1, 2024 – November 30, 2025 Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with Attachment 1 - Statement of Work.See Attachment 2 - Linen Listing Spreadsheet (for descriptions and unit/item pricing for linens)

To:

Base Year : December 1, 2024 – November 30, 2025 Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen Listing Spreadsheet (for descriptions and unit/item pricing for linens)

CLIN 0002

CLIN 0003

CLIN 1001

Option Year One: December 1, 2025 – November 30, 2026Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with Attachment 1 - Statement of Work.See Attachment 2 - Linen Listing Spreadsheet (for

Option Year One: December 1, 2025 – November 30, 2026Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen Listing

CLIN 1002

CLIN 1003

CLIN 2001

Option Year Two: December 1, 2026 – November 30, 2027Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with Attachment 1 - Statement of Work.See Attachment 2 - Linen Listing Spreadsheet (for

Option Year Two: December 1, 2026 – November 30, 2027Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen Listing

CLIN 2002

CLIN 2003

CLIN 3001

Option Year Three: December 1, 2027 – November 30, 2028Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with Attachment 1 - Statement of Work.See Attachment 2 - Linen Listing

Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen Listing Spreadsheet (for descriptions and unit/item pricing for linens)

CLIN 3002

Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen

CLIN 3003

Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen

CLIN 4001

Option Year Four: December 1, 2028 – November 30, 2029 Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with Attachment 1 - Statement of Work.See Attachment 2 - Linen Listing

Option Year Four: December 1, 2028 – November 30, 2029 Contractor shall provide Linen/Mat Rental and Cleaning Services in accordance with the Statement of Work located in this solicitation.See Attachment 1 - Linen

CLIN 4002

CLIN 4003

The following have been modified:

Addendum to 52.212-1 – Instructions to Offerors

Required documents must be submitted via email to Christina.ellison@deca.mil and Diana.gross-bendall@deca.mil.

North American Industry Classification System (NAICS) Code applicable to this solicitation is 812332 and the Size Standard is $47,000,000.

Per FAR 4.1201(a): Prospective contractors SHALL complete electronic annual representations and certifications (Reps & Certs) at https://www.sam.gov database. Your Reps and Certs must include the NAICS applicable to this solicitation and indicate your organization’s business size status.

Since the size standard is based on average annual gross revenue, the method for calculating the average annual receipts to determine business size status is found in 13 CFR 121.104.

Organizations whose average annual gross revenues exceed the size standard of this solicitation are considered large businesses. Additional information on size standards can be found on the Small Business Administration’s Size Standards webpage at https://www.sba.gov/federal-contracting/contracting-guide/size-standards.

52.212-1(b):

Quoter shall submit signed copy of the following documents via email to: Diana.Gross- Bendall@deca.mil and Christina.ellison@deca.mil by the closing date and time of this solicitation.

(1) Standard Form 1449, Solicitation/Contract/Order for Commercial items, page 1, Blocks 17a, 17b, 30a, 30b, 30c completed and signed by an authorized representative on behalf of the quoter. Discount terms, if any, in Block 12.

(2) A completed Schedule of Supplies/Services starting on page #3, to include total price (NET AMT) for all CLINs, in addition to a completed Attachment 1 - Pricing Sheet and Linen Listing Spreadsheet with pricing for the base and all four option periods, for every item listed, for the location(s) on which you are submitting an offer.

Contractor must provide pricing for every item listed on the linen attachment, even if the estimated quantity is zero. Although the commissary does not have a current requirement for those items, the prices entered for those items will be effective for any future requirements or quantity increases. However, un-balanced pricing WILL NOT be allowed.

SUBMIT Pricing Spreadsheet in both “excel” and PDF. DO NOT change or manipulate formulas on the excel spreadsheets.

NOTE: Where the quantity is zero each; a multiplier of one (1) will be used for evaluation purposes only. This will be multiplied by maximum number of pickups authorized per week of 1 times 52 weeks. This will be done for each performance period of 12 consecutive months. This will become the offeror’s total evaluated price for that location. Example: Blue Bib Aprons – 0 quantity x $0.00 would be converted to Blue Bib Aprons – 1 x $0.33 = $.33. This is to ensure there is no unbalanced pricing. All individual pricing will be evaluated for cost realism. Un-balanced pricing will not be allowed. All other quantities will be evaluated on the quantities given as the estimated usage quantity per week.

a. Weekly environmental fee, if applicable, is entered on Line Number 16.

b. Energy Surcharge percentage (if applicable for period of high-energy costs) is entered on Line Number 19. The percentage rate will be applicable to the rental total for the week.

c. Weekly lost/damage fee percentage is entered on Line Number 20. This fee will fund replacement costs for items lost or damaged by commissary personnel. The rate will be applied to the total rental fee, exclusive of the environmental fee and energy surcharge, if applicable. The fee will eliminate the need for billing for individual items and reconciliation of reasonable lost/damaged items at the end of the contract period(s).

d. If no pricing is entered for Lines a, b and c above; it will be assumed the item or service is provided at no charge. No changes will be made to these costs after contract is awarded. These fees will be evaluated as part of the total cost for award purposes.

e. Pricing spreadsheet is provided in excel format with formulas to total weekly and annual costs. Any errors in the formulas for extended pricing will be verified and corrected upon evaluation of errors.

(3) Submit the following information:

(a) Unique Entity ID (UEI): _______________________________

(b) Contractor E-Mail Address: ____________________________

(4) Provide a statement of certification that the quoter understands and satisfies the Government’s minimum requirements described in the Statement of Work and elsewhere in this solicitation, and has submitted evidence in the quote of the quoter’s technical approach, personnel/staffing, facilities, equipment, and understanding of the requirements in regards to linen services in accordance with best industry practices.

(5) Past Performance information required:

DeCA will consider any past performance information available to the Government such as CPARS (formerly PPIRS) or other databases.

52.212-1(c):

The Government requires a minimum acceptance period of 90 calendar days in lieu of the 30 calendar days as specified in FAR 52.212-1(c), Period of Acceptance of Quotes. The Government will not award a contract to a quoter allowing less than the Government’s minimum acceptance period.

(End of Provision)

(End of Summary of Changes)

File details come from the government source that posted it. Updated Aug 29, 2024.