HQC00424Q0064 Combined Synopsis Solicitation (MFP) (R) Group 52.pdf

Defense Commissary Agency RFQ HQC00424Q0064

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart

12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. HQC00424Q0064 is a solicitation being issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 dated April 22, 2024. This requirement is being solicited as a 100% small business set-aside under the North American Industry Classification System (NAICS) code 811310 with a small business size standard of $12.5 million.

Description of Commercial Services: The Defense Commissary Agency (DeCA) stores located at Albany, Fort Benning, Fort Gordon, Fort Stewart, Hunter, Kings Bay, Moody and Robins AFB Commissaries have a need for Preventive Maintenance (PM) and Unscheduled Repair Services (URS) of Miscellaneous Food Processing (MFP).

The MFP equipment consists of mixer grinder systems, conveyor systems, meat saws, ovens, proofers, meat choppers, bulkers, tenderizers, rotisseries, and slicers. The equipment quantities located at each commissary store can be found in the attached MFP Equipment Listing (Attachment 1). A complete description of each listed equipment item can be found in the attached commissary equipment descriptions (CEDs) (Attachments 2 through 16). PMs will be performed quarterly on the equipment identified in section 1.2 subsection D of the performance work statement (PWS) (Attachment 17). Additionally, the PWS provides the performance objectives and elements required for this acquisition. The period of performance for this requirement is anticipated to be August 1, 2024 – July 31, 2029 with the consideration of up to four option years. A firm fixed-price contract is expected for this requirement. There is no commitment by the Government to be responsible for any monies expended by industry responses to this RFQ.

Quote Requirements: Each quoter shall submit a completed MFP Group 52 CLIN Pricing (see attachment), a written technical narrative detailing how they intend to perform the requested service, past performance references, and completed copies of the provisions listed in the “Required Quoter Completed Provisions and Clauses” section below.

Quotes are due by July 12, 2024, 4:00 PM ET. All questions/inquiries must be submitted to the contract specialist and contracting officer via electronic mail (e-mail) not later than 4:00 PM EDT on June 28, 2024. Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit quotes or any questions to the attention of Rodney Wilson and copy to Evelyn Settles via email to: Rodney.Wilson@deca.mil and Evelyn.Settles@deca.mil respectively.

Estimated Period of Performance (POP):

Base Year: June 1, 2024 – May 31, 2025 Option Year One: August 1, 2025 – July 31, 2026 Option Year Two: August 1, 2026 – July 31, 2027 Option Year Three: August 1, 2027 – July 31, 2028 Option Year Four: August 1, 2028 – July 31, 2029

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021) applies to this acquisition.

ADDENDUM TO FAR 52.212-1

(b)(4) Technical acceptability: Each offeror shall submit a technical offer, including attachments. It is imperative that your written technical offer addresses the evaluation factors outlined below in FAR 52.212-2. The narrative must be written in a clear, concise fashion, describing the technical experience of technicians and how the offeror proposes to perform the requirements stated in the Performance Work Statement (PWS).

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 mailto:Rodney.Wilson@deca.mil mailto:Hatasha.Hanley@deca.mil https://www.acquisition.gov/far/part-52#FAR_52_212_1

Please respond to the following:

• Provide a brief narrative, not to exceed 3 pages explaining how your company intends to perform the standards prescribed in Section 3 of the PWS.

• Provide a brief narrative, not to exceed 3 pages explaining how your service technicians have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment listed in PWS Section 1.2.

Offerors are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at https://www.commissaries.com.

Technical specifications for the equipment covered by this requirement can be found on the Automated Commercial Equipment Description (ACED) website. Please reference the complete Commercial Equipment Description (CED) of the requested items at https://www.commissaries.com. Use the following instructions to navigate the website:

(1) Go to: https://www.commissaries.com

(2) Scroll down to “Business with the Defense Commissary Agency”

(3) Click “Contracting”

(4) Click “Equipment, Maintenance & Supply

(5) Scroll down to “Equipment”

(6) Click “Automated Commissary Equipment Descriptions (ACED) is here”

(7) Scroll down to “ACED”

(8) In “Apply” enter the CED number and search

(9) The CED will open for viewing/printing.

CED numbers, for Miscellaneous Food Processing (MFP) covered by this requirement, can be found in the Performance Work Statement (PWS).

(b)(6) Price: Provide your best price foreach line item. The price for PM’s will be quarterly and the price for Unscheduled Repairs to include parts, labor and travel will be Monthly. Enter all pricing for the base and option years. Do not price the Material CLINs. We will use a predetermined amount as a place holder for systems purposes once the contract is awarded. The vendor will be paid for actual costs for labor and materials as evidenced by supplier invoice for direct labor and materials and supplies used to accomplish repair services supported by a copy attached to the invoice in Wide Area Workflow (WAWF).

52.212-2, Evaluation-Commercial Products and Commercial Services (N0V 2021) applies to this acquisition. The following factors shall be used to evaluate offers:

(i) Technical Acceptability of Service

(ii) Price

(iii) Past performance

Technical and past performance, when combined, are equally important to price.

Award will be made based on price and technical capability of the offeror. Offeror will be determined to be technically acceptable if their proposed service meet the minimum requirements/standards outlined in the performance work statement.

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2022) must be completed and submitted with quote.

https://www.commissaries.com/ https://www.commissaries.com/ https://www.commissaries.com/ https://www.acquisition.gov/far/part-52#FAR_52_212_2

52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2021) applies to this acquisition.

ADDENDUM TO FAR 52.212-4

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions – Commercial Items.

(c) Changes: Administrative Modifications-

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic Document Access System (EDA) via Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/piee-landing . Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

(g) Invoice: Procedures-

All invoices shall be submitted electronically to DFAS Columbus via Wide Area WorkFlow (WAWF) in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018). The contract will require the type of invoice to be used as “Invoice and Receiving Report (COMBO)”.

Separate invoices shall be created for each location and service call.

The contractor must access the WAWF Vendor Tools on the DFAS website and complete the requirements to obtain an active WAWF account. This will allow the contractors to submit invoices via WAWF so that payments can be processed electronically through EFT.

(i) Payment: Procedures-

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Wide Area Work Flow (WAWF) electronic commerce. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

Payment status can be obtained by checking the Misc. Info Tab on your invoice in WAWF and on the MyInvoice link via Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/piee-landing.

Payment Inquiries: Payment questions can be addressed by calling DFAS – Columbus, OH Customer Service at 800-756-4571.

If you need technical assistance on WAWF, contact: Ogden Help Desk, 866-618-5988.

For additional WAWF information, see clause 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS AND RECEIVING REPORTS (DEC 2018).

(q) Other Compliances: Labor Poster Information-

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420) https://www.acquisition.gov/far/part-52#FAR_52_212_4 http://www.dol.gov/compliance/topics/posters.htm

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAY 2022) applies to this acquisition.

Additional Provisions, Contract Requirements, and Terms and Conditions

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities (Apr 1984) 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I (Nov 2021) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2007) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance. (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.204-27 Prohibition on a Byte Dance Covered Application (Jun 2023) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (DEVIATION 2023-O0002) Alternate I (OCT 2014).

52.217-5 Evaluation of Options (July 1990) 52.217-8 Option to Extend Services (Nov 1999)

• 30 days 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

• 30 days

• 60 days

• 5 years

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-8 Utilization of Small Business Concerns (Oct 2022) 52.219-14 Limitations on Subcontracting (Oct 2022)

• The Contractor shall comply with the limitations on subcontracting as follows:

o For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

By the end of the base term of the contract and then by the end of each subsequent option period

52.219-28 Post-Award Small Business Program Representation (Mar 2023) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) https://www.acquisition.gov/far/part-52#FAR_52_212_5

52.222-26 Equal Opportunity (Sept 2016) 52.222-35 Equal Opportunity for Veterans (Jun 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37 Employment Reports on Veterans (Jun 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016) 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) 52.229-12 Tax on Certain Foreign Procurements—Notice and Representation (Feb 2021) 52.232-17 Interest (May 2014) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-2 Service of Protest (Sept 2006)

• Defense Commissary Agency ATTN: CCQSM, Evelyn Settles 1300 Eisenhower Avenue Fort Gregg-Adams, VA 23801-1800

52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.242-13 Bankruptcy (July 1995)

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP

2011)

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (DEC 2022)

252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2022)

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

252.204-7004 Level I Antiterrorism Awareness Training for Contractors (JAN 2023) 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT (JAN 2023)

252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION

(DEC 2019)

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES—REPRESENTATION (MAY 2021)

252.204-7018 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES (JAN 2023)

252.204-7024 NOTICE ON THE USE OF THE SUPPLIER PERFORMANCE RISK SYSTEM (MAR 2023) 252.205-7000 PROVISION OF INFORMATION TO COOPERATIVE AGREEMENT HOLDERS (JUN 2023)

252.209-7004 SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED BY THE

GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF TERRORISM (MAY 2019)

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

252.215-7007 NOTICE OF INTENT TO RESOLICIT (JUN 2012)

252.215-7008 ONLY ONE OFFER (DEC 2022)

252.223-7008 PROHIBITION OF HEXAVALENT CHROMIUM (DEC 2023)

252.225-7001 BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM—BASIC (JAN 2023)

252.225-7002 QUALIFYING COUNTRY SOURCES AS SUBCONTRACTORS (MAR 2022)

252.225-7012 PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (APR 2022)

252.225-7048 EXPORT CONTROLLED ITEMS (JUNE 2013)

252.226-7001 UTILIZATION OF INDIAN ORGANIZATIONS, INDIAN-OWNED ECONOMIC ENTERPRISES, AND

NATIVE HAWAIIAN SMALL BUSINESS CONCERNS (JAN 2023)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018)

252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

252.243-7001 PRICING OF CONTRACT MODIFICATIONS (DEC 1991)

252.243-7002 REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2022)

252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL COMPONENTS (DOD

CONTRACTS) (NOV 2023)

CLAUSES INCORPORATED BY FULL TEXT

Offeror shall include a completed copy of the provision at 52.204-20, Predecessor of Offeror (AUG 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its offer.

Offeror shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), with its offer.

Offeror shall include a completed copy of the provision at 52.219-28, Post-Award Small Business Program Representation (Sep 2023), with its offer.

52.209-7 Information Regarding Responsibility Matters (OCT 2018)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

• (a) 30 days; 60 days

• (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

• (c) 60 months

52.219-6 (DEV) "Notice of Total Small Business Set- Aside (Deviation 2019-O0003)" (NOV 2020)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) HQCSJU Albany MCLB HQCSJW Fort Benning HQCSJZ Fort Gordon HQCSJ2 Fort Stewart HQCSJ3 Hunter AAF HQCSJ4 Kings Bay HQCSJ7 Moody AFB HQCSJ8 Robins AFB https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

• Wage Determination No.: 2015-4467 o Revision No.: 27 o Date of Last Revision: 5/7/2024

• Wage Determination No.: 2015-4485 o Revision No.: 23 o Date of Last Revision: 5/7/2024

52.222-4503 Consolidated Wage determination (FEB 2011)

52.228-4500 Liability to Third Persons

52.228-4501 "Vehicle Operation, Registration and Insurance"

52.233-2 Service of Protest (SEP 2006)

• (a) Evelyn Settles

• Director, Acquisition Management

Defense Commissary Agency

ATTN: CCQS

1300 Eisenhower Avenue Fort Gregg-Adams, VA 23801-1800

• (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far

• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-2 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far

• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-6 Authorized Deviations in Clauses (NOV 2020)

• Defense Federal Acquisition Regulation (48 CFR Chapter 2) 252.211-7007 Reporting of Government-furnished Property (AUG 2012)

252.215-7008 Only One Offer (JUL 2019)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018) https://acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0866 Issue By DoDAAC HQC004 Admin DoDAAC** HQC004 Inspect By DoDAAC SEE ITEM 2 ABOVE Ship To Code SEE ITEM 2 ABOVE Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) SEE ITEM 2 ABOVE Service Acceptor (DoDAAC) SEE ITEM 2 ABOVE Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

252.232-7007 Limitation of Government's Obligation (APR 2014)

IMPORTANT INFORMATION FREEDOM OF

INFORMATION ACT (FOIA)

SOLICITATION AND CONTRACTS FOIA AND

POSTING NOTICE

Any award(s) resulting from issuance of this solicitation or quote may be posted in the DeCA Freedom of Information Act (FOIA) electronic reading room at www.commissaries.com. The posting will contain the total contract award amount, as well as any awarded individual contract line-item pricing (CLIN and Sub-CLIN).

Unexercised option prices will not be published.

In compliance with the provisions of Executive Order 12600, the contract holder may identify to the agency FOIA Officer (foia@deca.mil), within 21 calendar days of the contract award date, any information contained in the contract that it deems to be confidential commercial information. The FOIA officer will review the submission and contact the contract holder with a decision. Failure to identify any such information will be interpreted by the Agency as the contract holder having no such information to identify or withhold from posting in the FOIA electronic reading room.

The postings typically take place at a minimum of two distinct points; upon the initial award of the contract and then again after the final option period has been exercised. However, should a FOIA request for the contract be received in the interim, the contract may be reposted including any awarded contract pricing up to the date of the FOIA request. Unexercised option prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the President’s January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).

Defense priorities and Allocating System (DPAP) is not applicable to this solicitation.

Please ensure all information requested is included. Information will be posted to Contract Opportunities:

https://sam.gov/content/opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Vendors shall submit quotes and direct questions pertaining to this solicitation to Rodney Wilson and Evelyn Settles via email at rodney.wilson@deca.mil and evelyn.settles@deca.mil. Quotes MUST be good for 90 calendar days after close. Question(s) must be received by 4:00 PM EST on June 28, 2024.

The completed solicitation package must be returned no later than 4:00 p.m. Eastern Standard Time (EST) on July 12, 2024.

Performance Work Statement

Maintenance and Repair of Miscellaneous Food Processing (MFP) Equipment

1 Introduction

This PWS defines the preventive maintenance (PM) and unscheduled maintenance of MFP at Defense Commissary Agency (DeCA) locations in the Continental United States (CONUS), to include Alaska, Hawaii and Puerto Rico.

1.1 Scope

The Contractor shall perform PM and unscheduled maintenance of MFP equipment, as those terms are defined in paragraph 1.2 below, at the commissary locations covered by this contract.

1.2 Definitions

1.2.1 Original Equipment Manufacturer (OEM) material(s) and part(s): Material(s) and part(s) include all items which enable the equipment to operate in accordance with (IAW) the manufacturer's intended use. Such items may include, but are not limited to, Central Processing Units (CPU), batteries, filters, belts, hoses, tires, and various fluid(s) http://www.commissaries.com/ mailto:(foia@deca.mil mailto:rodney.wilson@deca.mil mailto:evelyn.settles@deca.mil part(s) or material(s). The Contractor shall not provide fuel of any type as part of this maintenance contract.

Replacement part(s) and material(s) shall meet or exceed all OEM requirements to ensure proper equipment functionality and be new out-of-the-box to ensure the warranty remains valid.

1.2.2 Preventive Maintenance: Maintenance shall be scheduled and performed in regular intervals to ensure equipment maintains operating in the functional state for which it is intended. Scheduled PM procedures shall consist of a complete operational check and service of designated equipment to ensure it is maintained in its intended operating condition according to the attached PM checklist. All of the Contractor’s costs associated with PM, including labor, travel, equipment, and materials, shall be part of the contract’s PM Firm Fixed Price and will not be reimbursed in any other way.

1.2.3 Unscheduled Maintenance Repair or Service: Any adjustment, repair, removal, disassembly, cleaning or replacement of materials that occurs outside of the PM intervals needed to ensure that equipment remains operational for purposes for which it is used. Unscheduled maintenance, repair or service is performed on an as- needed basis.

All of the Contractor’s costs associated with unscheduled maintenance and repair services shall be included in the contract’s unscheduled maintenance Firm Fixed Price and will not be reimbursed in any other way.

1.2.4 MFP for this PWS will cover the following types of equipment:

Note: Equipment types and quantities will be listed on the contract by location.

Unscheduled Maintenance and PM DeCA Commissary Equipment Description (CED) Numbers:

• Saw, meat, band type, DeCA CED 1M18.

• Mixer / Grinder Systems, Single, DeCA CED 1M20-A.

• Mixer / Grinder Systems, Tandem DeCA CED 1M20-B.

• Oven, rotary, roll-in, single rack, electric, DeCA CED 1B12-A.

• Oven, rotary, roll-in, single rack, gas, DeCA CED 1B12-B.

• Oven, mini-rotary, with proofer, DeCA CED 1B15.

• Oven, roll in rack, double rack, electric, DeCA CED 1B13-A

• Oven, roll in rack, double rack, gas, DeCA CED 1B13-B

Unscheduled Maintenance Only (DeCA CED Numbers):

• Rotisserie oven, DeCA CED 1D09.

• Conveyor, meat, portable, inclined, DeCA CED 1M10.

• Chopper, meat, table model, DeCA CED 1M14.

• Molder / bulker, meat, attachment, DeCA CED 1M16.

• Tenderizer, meat, table model, DeCA CED 1M34.

• Horizontal slicer, meat cleaver, DeCA CED 1M37.

• Slicer, meat, automatic, DeCA CED 4SMA.

• Proofer, roll-in, one door, DeCA CED 1B20-A.

• Proofer, roll-in, two door, DeCA CED 1B20-B.

Quantities are provided only for items that require PM because PM is provided on a regular basis. A contract modification is required to change the quantity for equipment requiring PM. Any costs that the Contractor incurs performing services on equipment that is not listed on the equipment inventory list, without a modification increasing the quantity shall be at the Contractor’s risk and will not be reimbursed or otherwise paid by the government.

The equipment inventory list also provides quantities for equipment requiring unscheduled maintenance only, no PM.

Repairs are authorized for the equipment CED quantities listed in the contract.

1.3 Key Government Positions

1.3.1 Contracting Officer (KO): An individual with the authority to enter into, modify, administer, and/or terminate contracts.

1.3.2 Contracting Officer's Representative (COR): An individual designated and authorized in writing by the KO to perform specific technical or administrative functions.

1.3.3 Commissary Officer (CO): An individual responsible for overall commissary operations.

1.3.4 Equipment Maintenance Team (EMT): A group responsible for administrative work primarily concerned with analyzing, developing, evaluating, or promoting improvements in the policies, plans, methods, procedures, systems, or techniques of an equipment/maintenance program.

2 General Requirements

The Contractor shall provide labor, supervision, equipment, tools, materials, parts, transportation of employees, permits and other necessary items to perform the PM and scheduled repair services identified in this PWS. The Contractor shall have access to technical manuals current when the Contractor is required to perform the services at time of award and throughout the duration of this contract, the contractor shall ensure that contractor personnel completely understand the requirements of this PWS. Service technicians shall have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosing, and repairing of the equipment included in this PWS.

2.1 Non-Personal Services

The government shall neither supervise Contractor employees, nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately.

2.2 Business Relations/Management

The Contractor shall coordinate activities needed to execute the requirements of this PWS with the COR. The Contractor shall manage the process for identifying the equipment problem and is responsible for the timeliness and completeness of the resolution. The Contractor shall provide corrective action plans, monitor timely identification of issues, and manage subcontractors. The Contractor shall seek to ensure customer satisfaction and present a professional and ethical business behavior.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at corresponding DeCA locations, the headquarter level and the Contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate personnel resources to effectively administer the requirements of this contract. The Contractor shall respond to government requests for contractual actions within the time constraints as required in section 3. The Contractor shall assign a single Point of Contact (POC) to support this contract.

The Contractor shall direct the work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement.

2.3.3 Subcontract Management

The Contractor shall be responsible for subcontractor performance on this requirement. The Contractor shall manage work distribution to ensure there are no Organizational Conflicts of Interest (OCI) considerations.

2.4 Contractor Personnel

The following subsections specify requirements for Contractor personnel.

2.4.1 Personnel Training

The Contractor shall accomplish the assigned work by qualified personnel with appropriate combinations of education, training, and experience.

2.4.2 Government Property

The Contractor shall not permit Contractor personnel to consume or use government-owned any government-owned equipment or supplies that are not specifically provided for Contractor use under this contract.

2.4.3 Removal of Employees for Cause

The government will request that the Contractor immediately remove a contractor employee for the following non-exhaustive list of actions: deliberate destruction or mishandling of government, patron or vendor property; theft; use of alcoholic beverages, cannabis, illegal drugs or controlled substances; performance of work in other than a skillful manner;

displaying disruptive unacceptable behavior (e.g., abusive, demeaning, foul or threatening language, fighting, etc.) and willful violations of safety standards. Removal of any employees for such cause shall not constitute a valid basis for non-performance of services or a claim for additional compensation. The Contractor shall provide written notification to the KO regarding this action.

2.4.4 Parking

The Contractor’s employees shall park only in areas designated by the CO or COR.

2.4.5 Shopping Privileges

Contractor employees who are authorized to make purchases in commissaries shall show appropriate identification before purchasing commissary items and shall immediately remove the item(s) purchased from the commissary through the main exit door. Contractor employees with commissary privileges shall shop in the commissary only when they are off-duty. Contractor personnel with commissary privileges shall not purchase merchandise for consumption by other personnel or organizations not authorized to shop in the commissary.

2.4.6 Identification of Contractor Personnel

Contractor personnel shall be easily recognizable by wearing distinctive clothing bearing the name of the company or company identification. Contractor personnel shall wear required government furnished badge at all times during performance of this contract. Badge to be provided by the government facility in which they are working after signing in and must return the badge when signing out prior to leaving.

2.4.7 Personal Protective Equipment (PPE)

Contractor personnel must use Personal Protective Equipment (PPE) as required IAW OSHA 29 Code of Federal Regulations (CFR) 1910.132, including any changes made during execution of this contract.

2.5 Location and Hours of Performance

The following subsections specify requirements for location and hours of work.

2.5.1 Contractor Hours of Work

The hours of performance will be Monday through Friday, 8:00 a.m. to 5:00 p.m. local time at the store, excluding federal holidays. Refer to the Office of Personnel Management (OPM) website (www.opm.gov) for a listing of federal holidays.

2.5.2 Call Center

Prior to start of contract performance, the Contractor shall provide a phone number or email address to the store CO’s listed on the contract. The Contractor shall respond at this phone number and/or email address for service calls during hours of performance.

2.5.3 Closing for Inclement Weather or Emergency Conditions

The COR and Contractor’s POC will agree upon the method by which the contractor’s POC will receive notification about closures or delayed reporting times. The Contractor shall provide service as long as the commissary remains open.

2.5.4 Location of Work

The Contractor is required to perform work site work. The Contractor may only perform work off site when approved in advance by the COR. The Contractor shall be liable for any loss or damage to government property removed to an off-site location while in the Contractor’s possession. The Contractor shall notify the COR when equipment will be off-site for a duration exceeding seven calendar days.

2.5.5 Methods of Identifying/Preventing Deficiencies

The Contractor shall establish methods for identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable. If the Contractor deems equipment unrepairable, the Contractor shall notify COR. The government has the sole authority to ultimately determine whether equipment if unrepairable.

3 Performance Requirements and Standards The following section specifies the performance objectives and performance elements for the contract.

3.1 Perform preventive maintenance for Miscellaneous Food Processing equipment requirement. The Contractor shall perform all PM work required by this contract.

http://www.opm.gov/

3.1.1 Standard: The Contractor shall coordinate the dates and times of all PM work with the COR.

3.1.2 Standard: The Contractor shall coordinate the date and time of the first PM visit with the COR within 15 calendar days of contract award. The Contractor shall complete the first PM interval within 30 calendar days of contract award. The Contractor shall report any necessary repairs discovered during a PM to the COR, and performed as unscheduled maintenance.

3.1.3 Standard: The Contractor shall complete PM intervals every 3 months on the equipment listed in section

1.2.4. The Contractor shall complete PM work to comply with federal, state and local laws, regulations, and OSHA and DeCA standards. The contract Firm Fixed Price includes all of the Contractor’s costs associated with PM’s, including labor, parts, expendables, fluids and trip charges to perform the requirements listed in the PM checklist.

3.1.4 Standard: The Contractor shall maintain the cleanliness of the area in which the Contractor is working, to include disposal of hazardous materials IAW applicable local, state and federal regulations. The Contractor shall dispose of nonhazardous materials in designated on-site area(s) only.

3.1.5 Standard: The Contractor shall provide each service ticket with the PM checklist to the COR at the time the PM services are being performed. The Contractor and COR shall sign each service ticket and PM Checklist with a copy left at the location and the original to be maintained by the Contractor. The Contractor shall attach all signed documents to the invoice for which the documents apply in Procurement Integrated Enterprise Environment (PIEE).

3.2 Unscheduled maintenance repair or service of Miscellaneous Food Processing. The Contractor shall provide unscheduled maintenance and repair or service as required by this contract.

3.2.1 Standard: The Contractor shall respond to unscheduled maintenance repair or service calls and provide a signed repair estimate to the COR within 16 working hours after receiving the call. Any more than 3 delinquent responses per store per contract year is considered unacceptable. The COR is responsible for approving the Contractor to complete the unscheduled maintenance repair.

3.2.2 Standard: The Contractor shall coordinate the dates and times of all unscheduled maintenance repairs with the COR to minimize interference of daily store operations.

3.2.3 Standard: The Contractor shall perform unscheduled maintenance repair actions approved by the COR within 7 working days of approval. The Contractor shall complete repairs to comply with federal, state and local laws, regulations, and OSHA and OEM standards. The Contractor shall provide parts and warranty documents to the government upon submission of the service ticket. The Contractor is not authorized to cannibalize equipment.

3.2.4 Standard: The Contractor shall provide a 30-day warranty on replacement part(s) installed on repaired equipment and workmanship. The Contractor shall repair the equipment at no additional cost to the government if same replacement part(s) fails within 30 days after maintenance has been completed.

3.2.5 Standard: The Contractor shall provide a 30-day labor warranty on repairs conducted on equipment. The government will not pay for additional labor, including trip charges, for repairs made to the same piece of equipment within a 30-day period following completion of the initial repair.

3.2.6 Standard: The Contractor shall maintain the cleanliness of area in which the Contractor is working, to include disposal of hazardous materials IAW all applicable local, state and federal regulations. The Contractor shall dispose of any nonhazardous materials only in designated on-site area(s).

3.2.7 Standard: The Contractor and the COR shall sign the service ticket at the time of completion for each repair.

The Contractor shall provide a copy of the signed service ticket to the COR and the original shall be maintained by the Contractor. The Contractor shall attach the signed service ticket to the invoice to which the service ticket applies in

PIEE.

3.2.8 Standard: No more than 3 unscheduled maintenance calls per month on the same piece of equipment. If call limit is exceeded, COR must contact EMT for disposition instructions.

3.3 Service ticket, invoice and service history requirement. The Contractor shall document and invoice repair actions IAW the below.

3.3.1 Standard: The Contractor shall furnish a completed service ticket for each PM and unscheduled repair to the COR at the time the service is rendered. The Contractor and the COR shall sign each service ticket upon completion of the service. The Contractor shall leave a copy of the signed service ticket at the location and the Contractor shall maintain the original copy. At a minimum, the ticket shall include:

• DeCA location;

• Service ticket number/job order number;

• DeCA bar code;

• Manufacturer, model and serial number;

• Item description and list of parts used;

• Detailed diagnosis of work/service performed;

• Date of service and time service started and ended;

4 Required Documentation

The Contractor shall provide the required documentation as specified by the government.

PM Checklist (3.1.5) Signed service ticket (3.1.5 and 3.2.7) Warranty documents (Part(s)/Material(s)) (3.2.4 and 3.2.5) PIEE Invoice (3.3.1)

5 Special Requirements This section describes the special requirements for this effort.

5.1 Safety

The Contractor shall comply with all applicable OSHA, DOD, DeCA and installation safety regulations.

5.2 Security of Property

The Contractor shall be responsible for safeguarding government property while in the Contractor's possession. A government representative will designate entrances and exits for Contractor personnel to use in the commissary. At the close of each work period, the Contractor shall return government furnished property to the proper designated location.

5.3 Accident Reporting

The Contractor shall report accidents to the COR or on-duty government manager as soon as practicable, but no later than the next business day following the accident. Accidents resulting in death, traumatic injury, occupational illness or damage to government property incidental to work performed under this contract shall be reported on DeCA Form 30- 301 IAW DeCA Manual (DeCAM) 30-17.1, Chapter 6 and Appendix E. The Contractor and COR shall maintain a copy of the accident report.

6 Government Furnished Property and Services This section describes the special requirements for this effort.

6.1 Utilities

The government will provide the utilities necessary to perform all operations required by this contract.

6.2 Telephone

The government will provide access to local telephone service (installation and surrounding community) at the store. The local service is limited to use for official business only (government business and emergencies).

7 Environmental Requirements The contractor shall comply with all environmental requirements listed below as mandatory and referenced under paragraph 3.0 Performance Requirements.

8 National Science Foundation Compliance Lubricating oils shall be food grade and NSF compliant.

Attachments

HQC00424Q0064 MFP Offer Quote Attachment Group 52

GROUP 52 Equipment List