Draft Albany Statement of Work.pdf

Draft Statement of Work Furnish and Install Store Shelving

Purpose:

DeCA currently has a need for gondola run parts and installation at specified locations in order to support commissary and industry operational requirements.

Place of Performance:

Shelving requirements for: Albany MCLB Commissary 814 Radford Blvd #20327 Albany, GA 31704

(Nearest City: Closest city to commissary): Albany, GA

Period of Performance:

Period of performance will be determined at time of award

Start times and dates of planned reset: Approximately 6:00pm EST July 14, 2024 Times are subject to change based on store needs

Complete times and dates of planned reset: No Later Than 6:00am EST July 17, 2024 Times are subject to change based on store needs

NOTE: All resets must occur nightly based on specified time zones and store operational hours. Ensure nightly resets should begin 1 hour after store closing and shall be concluded at least 4 hours prior to store opening each night. Reset Coordinator and Store Personnel has authority to adjust times as necessary based on store needs.

Base access needs to be coordinated prior to work performance

Requirements & Tasks:

Contractor is to supply all supervision, installers, materials, tools, and equipment to perform the work covered onsite. A representative of (insert Company name) able to act on (insert Company Name) behalf, will be on the jobsite at all times. Laborers are to augment the installation to be provided by the government, except as detailed below.

Installation and deinstallation will be coordinated with the DeCA HQ Reset Coordinator, assigned to the Albany MCLB Commissary. This is a full shelving reset for a small store with an estimate of 10 gondola runs.

Installation/deinstallation will take place during the time frames stated above or per the direction of store personnel and Reset Coordinator. The gondolas in the center area of the store are a top priority and will be completed by 6:00am EST on July 17, 2024. Walls and End Caps are to be installed only after the center area is completed unless otherwise directed by the Reset Coordinator on site. Installers are to install/deinstall in the Main sale floor according to the floor plans.

In the Main sale floor installer will do as follow:

• 6 – 56 Ft (78 inch high) upright gondola run

• 1 – 3 Ft (78 inch high) upright gondola, attached to freezer

• 1 – 52 Ft (78 inch high) upright gondola, attached to freezer

• 1 – 12 Ft (78 inch high) upright gondola, attached to wall

• 1 – 8 Ft (78 inch high) upright gondola, attached to wall

• 3 – 16 Ft (54 inch high) upright gondola, double sided

• Floor Plan will be provided for visual overview, will match information listed in this section

• See floor plan for further details

Install/pin shelving to wall using accepted commercial practices suitable for the items to be stocked. Install/deinstall sloped front end caps and contoured end displays as stated on the floor plan. Installers are required to install regular duty base and upper shelves as per the floor plan. Reset Coordinator will provide the contractor representative with new planogram prior to the start of the reset. Six Column kits (Identified on floor plan by a square( )are required to be cut and installed onsite. At the time of shelving installation, the Reset Coordinator will indicate locations for installation of load levelers according to the new planogram.

The contractor representative is required to be at the job site 24 hours prior to the start of the installation to meet with the Reset Coordinator to preplan logistics and any issues before the installation time. This will include staging of materials, and checking for damages and shortages.

The Contractor will ensure one installer will remain on site until 4:00PM EST on July 17, 2024 to assist with the final installation. The primary job of the installer is to adjust level and secure shelving to prevent shelves from leaning and buckling once merchandise has been stocked on shelves. The Reset Coordinator will ensure that work has been satisfactorily completed and will indicate acceptance with a signature on the contractor’s inspection sheet.

Store Director is not authorized to make adjustments with the contractor directly for additional shelving/column kits nor is the contractor to perform duties not authorized within the resulting contract and Statement of Work. Payment for actions outside of the scope of the contract will not be honored. All work requirements shall flow only from the Reset Coordinator and Reset Coordinator representative. No contractor employee shall be directly supervised by the government. The applicable employee supervisor shall give all individual employee assignments and daily work directions. If the contractor believes any Government action or communication has been given that would be outside of the Statement of Work, the contractor shall promptly notify the Contracting Officer of this communication or action.

Shipping:

Product Shipping: All products will be shipped directly to store locations unless specified otherwise. All products are required to be at store location at least 2 weeks prior to start date of reset. For Oconus (Far East,) all products should be shipped to the point of embarkation at Coastal Pacific using address and POC listed below. For Europe & Puerto Rico all products should be shipped to the point of embarkation at

MDV/SPARTANNASH COMPANY.

MDV/SPARTANNASH COMPANY

ATTN: Michael Callighan or Michael Holloway 1187 Azalea Garden Road Norfolk, VA 23502

Coastal Pacific Food Distributors, Inc Attn: Debi Hickingbottom 1015 Performance Drive Stockton, CA 95206-4925

Initial Deliverables:

(For all CLINs) The Government will provide written acceptance, comments and/or change requests, if any, within ten (10) work days from receipt by the Government of the initial deliverable. Upon receipt of the Government comments, the contractor shall have ten (10) work days to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form. The Government shall provide written notification of acceptance or rejection of all final deliverables within fifteen (15) work days. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies will be corrected, by the contractor, within ten (10) work days of the rejection notice. If the deficiencies cannot be corrected within ten (10) work days, the contractor will immediately notify the Government of the reason for the delay and provide a proposed corrective action plan within ten (10) work days.

Travel:

The contractor may be required to travel within and outside the local area to support the task requirements. Travel cost shall be reimbursed at cost, not to exceed the then current rates specified in the Joint Travel Regulation (JTR).

The contractor shall adhere to the following travel regulations (see FAR 31.205-46):

(1) Federal Travel Regulations (FTR) - prescribed by the General Services Administration, for travel in the contiguous United States.

(2) Joint Travel Regulations (JTR), Volume 2, DoD Civilian Personnel, Appendix A.

prescribed by the Department of Defense, for travel in Alaska, Hawaii, and outlying areas of the United States.

(3) (3) Department of State Standardized Regulations (DSSR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas", prescribed by the Department of State, for travel in areas not covered in the FTR or JTR. The contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s). Travel shall be scheduled during normal duty hours whenever possible. Airfare will be reimbursed for actual common carrier fares which are obtained by the most reasonable and economical means.

General Acceptance Criteria:

Performance: Contractor must show validation of past performance of commercial shelving installation. Contractor must provide validation that the work can be completed in a timely manner and materials and tolls required were used. Contractor performance shall be evaluated in accordance with the contractor’s adherence to the requirements stated SOW.

Acceptability of Products: All offer materials must meet the specification of Commissary Equipment Description (CED) 2G14 which will be provided at the time of solicitation

Non-Disclosure Requirements:

All contractor personnel (to include subcontractors, teaming partners, and consultants) who will be personally and substantially involved in the performance of the SOW issued which requires the contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, as defined in FAR 3.104-4, shall execute and submit an “Employee/Contractor Non-Disclosure Agreement” Form. This is required prior to the commencement of any work on such SOW and whenever replacement personnel are proposed under an ongoing SOW. Any information obtained or provided in the performance of this SOW is only to be used in the performance of the SOW.